Logistics Technical Assistant
JOB DESCRIPTION
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
- Role and responsibilities
The Logistics Technical Assistant is responsible for driving, coordinating transportation schedules, maintaining inventory lists, and other office tasks.
Generic responsibilities:
- Assist in transporting NRC staff, visitors, documents and goods/materials to designated destinations when officially approved
- Ensure the safety and security of the passengers (if driving), the goods and the vehicles are kept in good repair.
- Immediately report accidents, breakdowns and needs of repair and general maintenance/service
- Respect the local traffic regulations and the NRC logistical/vehicle policies at all times
- Maintain the logbook for all trips
- Maintain the vehicle in proper operating condition at all times, including keeping the vehicle clean, ensuring enough fuel, checking the technical state etc.
- In liaison with the line manager, arrange for repairs and servicing
- Ensure the assigned vehicles has all the necessary documents and equipment
- To report all damage, as required.
- Provide logistical support during trainings and workshops
Specific responsibilities
- Assists in the assets management cycle through Registering assets, creating assets folder, Tagging, Release & Return through (ATF or Check in/Check out forms) and on spot update of the Assets Management database.
- Assists in the Periodic Assets Physical check.
- To be responsible of conducting the daily vehicle check to ensure that vehicles are safe, clean and are sufficiently fueled.
- To ensure efficient use of NRC vehicles, avoiding single person journeys and unnecessary movements, through careful planning and facilitation of effective communication between staff in need of transportation.
- To be responsible for the reception of the movements/vehicle's requests, do the required arrangements, prepare & share the daily/weekly movement plan with all relevant parties.
- Responsible of preparing the Monthly fleet payment sheets, collect & archive the supportive documents.
- To keep accurate records (logbooks) of all car movements including fuel consumption, distances, project allocation and driver names.
- Too continually monitor fuel consumption and distances travelled, and report regularly to the management on the same.
- To perform driver duties when there is shortage of drivers and/or when requested by management
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
- Support and Programme Staff
2. Competencies:
Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:
Professional competencies:
- Valid National Driving License
- Minimum of 1 year of relevant work experience in a busy organization
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Basic English Language level
Behavioral competencies:
- Planning and delivering results
- Handling insecure environments
- Communicating with impact and respect
- Managing performance and development
Kindly note that empty or incomplete applications as well as CVs received via email will not be considered official and will not be processed
