Logistics Technical Assistant



Articol adaugat de: NRC

JOB DESCRIPTION

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

  1. Role and responsibilities

The Logistics Technical Assistant is responsible for driving, coordinating transportation schedules, maintaining inventory lists, and other office tasks. 

Generic responsibilities:

  1. Assist in transporting NRC staff, visitors, documents and goods/materials to designated destinations when officially approved
  2. Ensure the safety and security of the passengers (if driving), the goods and the vehicles are kept in good repair.
  3. Immediately report accidents, breakdowns and needs of repair and general maintenance/service
  4. Respect the local traffic regulations and the NRC logistical/vehicle policies at all times
  5. Maintain the logbook for all trips
  6. Maintain the vehicle in proper operating condition at all times, including keeping the vehicle clean, ensuring enough fuel, checking the technical state etc.
  7. In liaison with the line manager, arrange for repairs and servicing
  8. Ensure the assigned vehicles has all the necessary documents and equipment
  9. To report all damage, as required.
  10. Provide logistical support during trainings and workshops

Specific responsibilities

  • Assists in the assets management cycle through Registering assets, creating assets folder, Tagging, Release & Return through (ATF or Check in/Check out forms) and on spot update of the Assets Management database.
  • Assists in the Periodic Assets Physical check.
  • To be responsible of conducting the daily vehicle check to ensure that vehicles are safe, clean and are sufficiently fueled.
  • To ensure efficient use of NRC vehicles, avoiding single person journeys and unnecessary movements, through careful planning and facilitation of effective communication between staff in need of transportation.
  • To be responsible for the reception of the movements/vehicle's requests, do the required arrangements, prepare & share the daily/weekly movement plan with all relevant parties.
  • Responsible of preparing the Monthly fleet payment sheets, collect & archive the supportive documents.
  • To keep accurate records (logbooks) of all car movements including fuel consumption, distances, project allocation and driver names. 
  • Too continually monitor fuel consumption and distances travelled, and report regularly to the management on the same.
  • To perform driver duties when there is shortage of drivers and/or when requested by management

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

  • Support and Programme Staff

    2. Competencies:

Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies:

  • Valid National Driving License
  • Minimum of 1 year of relevant work experience in a busy organization
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Basic English Language level

Behavioral competencies:

  • Planning and delivering results
  • Handling insecure environments
  • Communicating with impact and respect
  • Managing performance and development

Kindly note that empty or incomplete applications as well as CVs received via email will not be considered official and will not be processed

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