Procurement and logistics officer for the International Federation of Red Cross and Red Crescent Societies

HR-Consulting Srl on behalf of its client “International Federation of Red Cross and Red Crescent Societies" is looking for a highly professional candidate to fulfill the position of:

Procurement and logistics officer

This role is responsible for providing support to Logistics, Procurement and Supply Chain Management for Moldova country office ensuring compliance of International Federation of the Red Cross and Red Crescent policies and Moldova legislations.

Responsibilities:

Procurement

• Local procurement of emergency relief and response related commodities in compliance with the Federation standard procurement procedures and processes.
• Procurement of services for Operations, country office, membership (based on the integration agreement),NS and external parties ensuring compliance with the Federation standard procurement procedures and processes.
• Sourcing, evaluating, and selecting local suppliers.
• Produce timely and accurate reports (statistics and analysis) as needed, provide input to the regional / global procurement report;
• Liaise with inspection superintendent companies to ensure quality control and conformity with required specifications.
• Following up with vendor invoices and sharing with relevant departments.
• Research market intelligence on different supplies and maintain accurate and up-to-date supplier database for supplies and be kept informed of local, regional and international market conditions.
• Establish and maintain a good professional working relationship with suppliers, forwarders and inspection companies.
• Ensuring compliance with donor and audit requirements; keep all procurement files complete and up to date.

Logistics

• Establishing/maintaining customer service working relations with all service users both from IFRC or externally.
• Organising the transportation, customs clearance, and other formalities for all in and outbound relief item consignments.
• Preparation of purchase requisitions as required.
• Filling of document both physical and electronic folders.
• Ensure timely communications with relevant other functions within the IFRC (finance, administration, operations, etc)
• To liaise with international, government and non-government organisations if required and collaborate with them where appropriate.

Warehousing

• Handling all inbounds shipments to IFRC/Moldova RC warehouses: by preparing the warehouses; by ensuring all necessary documentation is received; by storing the goods in a safe manner; by entering the information onto the warehouse management system LOGIC / ERP and follow-up files; and by providing a goods received notes to the relevant department.
• Organising local labour to ensure a timely and efficient reception or/and dispatch of goods from the warehouses.
• Carrying out quarterly stock takes of the warehouses and to provide support for the end of year financial stock take.
• Maintain the warehouse management system LOGIC / ERP with timely and accurate information.
• To fully maintain all files information regarding warehousing matters.
• To support in training and developing National Society staff, volunteers, local staff employees, as required.

Fleet

• Implementing and maintaining Federation standard practices in fleet management.
• Ensuring correct vehicle usage procedures by delegation drivers as per the drivers’ rules and regulations.
• To provide support in testing, training of national fleet management staff, volunteers, and National Societies (NS)
• Maintaining, fleet files containing documentation with records of mileage, fuel, maintenance and repairs, accidents, and financial information.
• To support in ensuring all fleet documents are filled both electronic and physical files as per SOP.
• Sending fleet wave offline monthly reports to the regional office.
• To ensure that vehicle service intervals are closely monitored, and that service is carried out in a satisfactory manner.

Requirements:

• Bachelor’s degree in relevant field of logistics or procurement or related field.
• 5 years of professional experience in general logistics and procurement, including warehousing, transportation, customs clearance
• Experience in international Institution/ Similar Industry (Preferred)
• Problem solving skills
• Excellent communication and reporting skills
• Ability to work in a cross-cultural and cross-functional environment
• Strong interpersonal skills and good understanding of the global organization
• Self-supporting in computers (Windows, Excel, Word)
• Valid driving license
• Must be able to always travel at short notice and to work outside normal working hours as the situation requires and under stressful working condition
• Ability to work toward tight deadlines and handle multiple tasks
• In good mental and physical health
• Fluently spoken and written English, Romanian and Russian

Interested candidates may send CVs to HR-Consulting (www.search4staff.com) email address: bb40@search4staff.com
Please, indicate the relevant vacancy code PLO in the subject line or resume.
For more information, please call: +373 68898408