Project Driver / Administrative Clerk - EU4Moldova: focal regions Programme (EU - funded)

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Background

The EU4Moldova: focal regions Programme is based on the European Commission Implementing Decision on the Annual Action Programme 2018 in favour of the Republic of Moldova and is funded by the European Union and implemented by the United Nations Development Programme.

The overall objective of the five-year programme is to strengthen the economic, territorial and social cohesion in the Republic of Moldova through facilitating inclusive, sustainable and integrated local socio-economic growth and improving the standards of living of the citizens in the pilot micro- regions.

To this end, this programme will address the urban-rural divide and regional disparities, stimulate economic growth and job creation, refurbish and upgrade some social and technical infrastructure in selected pilot micro-regions (smaller towns and villages) while taking into account a gender perspective in the activities of the programme.

Specific objectives:

  • To strengthen transparency, accountability of local public authorities and citizen participation in local governance processes in the pilot micro-regions,
  • To improve citizens' access to quality public services and utilities in the pilot micro-regions,
  • To create employment opportunities for men and women in the pilot micro-regions and improve the attractiveness of the pilot regions for investors and entrepreneurs,
  • To promote the smart specialization of the economy of the pilot micro regions through the development of the clustering and value chain approach in key economic sectors.

The Programme objectives will be achieved through measures targeted at: (i) capacity building to support the implementation and monitoring of local economic development plans; (ii) civil society engagement in local planning, governance processes and basic social service delivery; (iii) provision of investment funding in support of the creation and/or development of social and technical infrastructure which, combined with the outcomes from interventions (i) and (ii) above, will have an immediate, visible and tangible impact on employment creation, the standard of living of the population in the pilot micro-regions.

 

Duties and Responsibilities

 

Under the guidance and direct supervision of the Finance Coordinator and Programme Manager and under overall supervision of the relevant UNDP CO Programme and Operations staff, the incumbent assists in the effective and efficient management of the Programme through a range of actions, including driving and administrative support management. The employee applies and promotes a client-oriented approach consistent with UNDP rules and regulations.

The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Car driving and maintenance:

  • Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for other related repairs, timely changes of oil, check of tires, brakes, car washing, etc.
  • Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, preparation of monthly summary of fuel consumption and report to Programme Manager.
  • Provide reliable and safe driving services by: driving Programme vehicles for the transport of UNDP and Programme staff and visitors; delivery / collection of mail, documents, cargo, pouch and other items; meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required.
  • Ensure safe and timely driving for field trips in- or out-side the country.
  • Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle.
  • Ensure that all relevant UNDP rules and regulations are met if involved in an accident.

Clerical duties:

  • Provide support to the Programme Assistant in performing registry-related duties, such as photocopying and archiving correspondence/Programme files;
  • Distribute the Programme correspondence/material, mails and Programme documents;
  • Provide logistical support to Programme Assistant and other colleagues in the organization and preparation of workshops, meetings and events, travel and accommodation arrangements for Programme personnel/consultants;
  • Assist in obtaining quotations for vehicle repairs/servicing;
  • Be responsible for the office security;
  • Perform minor renovation works in the Programme office;
  • Other duties as assigned.
 

Competencies

 

Corporate Competencies:

  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning:

  • Shares knowledge and experience.
  • Provides helpful feedback and advice to others in the office.
  • Development and Operational Effectiveness.
  •  Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair.
  • Demonstrates excellent knowledge of protocol.
  • Demonstrates excellent knowledge of security issues.
  • Excellent interpersonal skills are essential part of the job. Ability to communicate effectively and be efficient.

Leadership and Self-Management

  • Focuses on result for the client.
  • Consistently approaches work with energy and a positive, constructive attitude.
  • Remains calm, in control and good humored even under pressure.
  • Responds positively to critical feedback and differing points of views.
 

Required Skills and Experience

 

Education:    

  • Secondary education;
  • Valid driver license.

Experience:    

  • Minimum 3 years of experience in short and long road driving; Safe driving records.
  • Minimum 1 year of experience in administrative work, preferably in an international organization.
  • Good knowledge of Word and Excel is an advantage.

Language Requirements:    

  • Fluency in both oral and written Romanian and Russian.
  • Working knowledge of English is required.
  • Working knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.
 

Disclaimer

 

UNDP is an employer devoted to gender equity and to providing equal opportunities to both women and men.UNDP is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.This is a local position, therefore only citizens of the Republic of Moldova or others legally authorized to work in the country are eligible to apply.Please note that only applicants who are short-listed will be contacted.Online applications can be submitted by registered users only. Self-registration link is available at the next page and requires candidates to provide a valid email address.

Vacancy End Date: 29 December 2020

To apply please address the link: http://bit.ly/3ahEtOX

 

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