Project Associate (NPSA-7), Support to trust and cooperation between both banks of the Nistru River in the area of emergency healthcare Project, UNDP Moldova

Project Associate (NPSA-7), ”Support to trust and cooperation between both banks of the Nistru River in the area of emergency healthcare" Project, UNDP Moldova

Deadline / Termenul-limită: 16 February 2025

To apply please follow the link/ Pentru a aplica, vă rugăm să accesați link-ul: APPLY

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Aiming at reducing the development disparities among both banks of the Nistru River, UNDP has been supporting confidence building initiatives since 2007. With the launch of the first EU-funded Confidence Building Measures (CBM) Project in 2009, the EU-UNDP partnership led to important achievements with more than half a million women and men benefiting directly.

The strategic goal of the Support to trust and cooperation between both banks of the Nistru River in the area of emergency healthcare Project is to achieve an enhanced environment of trust and cooperation across the Transnistrian conflict divide through joint work on improving the living standards of men and women from the left bank, via safer and more equitable access to emergency healthcare services. 

With support from SDC and UK Government, UNDP aims to address the disparities among the two banks by improving healthcare infrastructure, modernizing emergency equipment, and enhancing the skills of medical professionals. The cooperation in the area of healthcare supported by UNDP leads, on one hand, to an enhanced access to more quality healthcare services, while on the other – helps building/rebuilding channels of communication, engagement and interoperability.

The project will pilot a new operational framework for the emergency healthcare in the Transnistrian region, through starting the work on transferring the best practice from the right bank and harmonizing the medical protocols and training of the medical staff, as well as the implementation of new infrastructure standards. 

Duties and Responsibilities

The specific duties and responsibilities of the Project Associate during the assignment will include, but not be limited to, the following:

• Assist in efficient delivery of the project, focusing on achievement of the following results: 
  • Undertake administrative, logistical, travel, procurement, financial and asset management tasks in full compliance with UNDP rules, regulations and policies;
  • Provide support to procure goods and services required by the project, in liaison with the relevant staff and units of UNDP Country Office;
  • Provide administrative support in arranging project related meetings when needed;
  • Participate in the preparation of work, operation and procurement plans and periodical reviews thereof;
  • Provide support in quality control of project activities, including assessing impact and effectiveness, tracking outputs and results, and ensure timely and efficient delivery;
  • Maintain an appropriate filing system and documenting the implementation to enable further operational and financial closure of the project;
  • Provide support in regular monitoring and data collection of project activities in accordance with work plan and procurement plan;
  • Provide general secretarial and administrative assistance to the project in close liaison with UNDP teams, other UN agencies.

• Ensure administration and implementation of operational strategies, adapt processes and procedures focusing on achievement of the following results: 
  • Full compliance with respective UNDP and donor rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; 
  • Implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
  • Personal initiative to perform daily work timely, efficiently, and in compliance with established rules and plans;
  • Keep pulse on emerging best practices nationally, regionally, and internationally that relate to the work of the assigned project;
  • Make sound contributions to knowledge networks and communities of practice;
  • Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners.

• Provide financial support to the project, focusing on achievement of the following results:
  • Assist project team in drafting project progress reports with financial data;
  • Assist project management in performing budget cycle: planning, preparation, revisions, and budget execution;
  • Provide assistance to partner agencies involved in project activities, performing and monitoring financial aspects to ensure compliance with budgeted costs in line with established policies and procedures;
  • Monitor project expenditures, ensuring that no expenditure is incurred before it has been authorized;
  • Perform preparatory work for mandatory and general budget revisions, annual physical inventory, auditing and assist external evaluators in fulfilling their mission;
  • Ensure that all project financial activities are carried out on schedule and within budget to achieve the Project outputs;
  • Ensure timely submission of financial reports to the UNDP Country Office to verify the accuracy of such reports for the national partner or donor;
  • Perform all other finance related duties upon request.

• Provide operations support to the project, focusing on achievement of the following results:
  • Ensure that UNDP procurement rules are followed during procurement activities that are carried out by the project and maintain responsibility for the inventory of the project assets;
  • Coordination of surveys, DSA, travel agencies, organization of common services and other administrative surveys;
  • Prepare and timely submit travel documents in accordance with UNDP requirements;
  • Support with protocol matters, registration of staff, coordination with national partners on space and other administrative matters;
  • Compile, organize and file information and documents for reference and use by team members;
  • Preparation of documents set for vendor creation;
  • Ensure proper control of the supporting documents for payments;
  • Prepare and timely submit payment requests with proper support documentation to the UNDP Country Office; 
  • Provide financial monitoring over project commitments and expenditures and assist the Project Manager in assuring proper project delivery;
  • Control the usage and proper accounting of non-expendable equipment (record keeping, drawing up regular inventories), inventories and materials; 
  • Provide necessary administrative, financial and logistical support to the project events, including among other workshops, seminars, working meetings and visits of national and international delegations (visa support, transportation, hotel accommodation etc.); 
  • Keep files of project documents and expert reports and ensure general circulation of documents for knowledge management and sharing;
  • Draft project correspondence and documents; finalize correspondence of administrative and financial nature; 
  • Edit reports and other documents for correctness of form and content as required;
  • Assist in collection, preparation and submission of support documents for NPSA contracts extensions.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Project Associate will execute the duties and responsibilities outlined above under the guidance and supervision of the Project Manager.

Competencies

Core Competencies:

• Achieve Results:
  • LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively:
  • LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
• Learn Continuously:
  • LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility:
  • LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
• Act with Determination: 
  • LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner:
  • LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion:
  • LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
     

Cross-Functional & Technical Competencies:

• Operations Management:
  • Ability to effectively plan, organize and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organization’s assets into the best results in the most efficient way. 
  • Knowledge of relevant concepts and mechanisms.
• Knowledge Generation:
  • Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. 
  • Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. 
  • Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.
• Customer Satisfaction/Client Management:
  • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
  • Provide inputs to the development of customer service strategy. 
  • Look for ways to add value beyond clients’ immediate requests. 
  • Ability to anticipate client’s upcoming needs and concerns.
• Budget Management:
  • Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
• Procurement Management:      
  • The ability to acquire goods, services or works from an outside external source.
• Assets Management:
  • Knowledge of policy & procedures on PP&E; ability to prepare financial statements on PP&E;
  • Maintain Asset Management Module in Quantum, Asset Dashboard.
  • Develop supporting tools for assets certification and further enhancements for AM module. 
  • Design and run training programs on assets management and assets recording.
  • Run AP-AM interface; perform AP-AM-GL reconciliation; perform analytical review of AM reports and asset information to ensure completeness and accuracy of asset information.
• Documents and Records Management:
  • Overall document (hard or electronic) management; registry and retention policy including storing and archiving.

Required Skills and Experience

Education:

• Secondary Education is required.
• University degree (Bachelor’s degree) in Public Administration, Business Administration, Economics, or related field will be given due consideration but is not a requirement.

Experience:

• Minimum 7 years (with Secondary Education) or 4 years (with Bachelor´s degree) of relevant work experience in the field of administration, finance, business administration or public administration.

Required Skills:

• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Desired Skills:

• Experience of working for international organization related to project implementation and previous experience managing UNDP projects;
• Demonstrated experience in project administration;
• Demonstrated experience in financial administration;
• Demonstrated experience in procurement-related tasks.

Required Languages:

• Fluency in English and Romanian is required.
• Knowledge of one or more minority languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Russian, Ukrainian and sign language, will be an asset.

The monthly net salary for this position ranges from 29,000 MDL to 35,800 MDL, depending on the candidate’s level of experience and qualifications.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

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