Short-Term Finance and Accounting Consultant (determined period)
The High Value Agriculture Activity in Moldova
The USAID High Value Agriculture Activity (HVAA) in Moldova is a six-year, $25.9 million initiative that will stimulate the transformation of the Moldovan high-value agricultural (HVA) sector into an engine of economic growth for the country leading to improved competitiveness and higher living standards for rural Moldovans in the long term. The objectives of the activity are to:
- Expand trade and strengthen linkages to domestic, regional and international markets for targeted value chains;
- Improve productivity, post-harvest handling and private sector capacity to comply with European and international standards in targeted value chains;
- Increase capacities of member-based groups (producer groups, Water User Associations (WUAs) and industry associations) to serve their members in targeted value chains;
- Improve the enabling environment leading to increased investments and an improved workforce in key value chains.
Location of Work: Based in Chisinau, Moldova
Reports to: Grants and Operations Director (Primary), Chief of Party (Secondary)
The Finance and Accounting Consultant will be responsible for oversight of finance and accounting in the field office while the project’s fulltime Finance and Accounting Manager is away on maternity leave. The Finance and Accounting Consultant will be responsible for all aspects of the project’s accounting and financial management. S/he processes accounting transactions according to the general principles of accounting and home office field accounting manuals (and will receive relevant training for company-specific accounting and documentation). S/he must also follow USAID and local government policies, procedures, and regulations. S/he is the primary liaison with the local bank counterpart, local accounting firm, and HO Field Accounting Support Team under the guidance of the Grants and Operations Director.
Principal Duties and Responsibilities (Essential Functions)
- Prepare monthly financial reports, reconciling and balancing local bank account, respond to queries from home office;
- Prepare of payment orders and other relevant banking documents necessary in order to effect wire transfers to the suppliers accounts, taxes and fees to state budget and other monthly payments;
- Prepare payments packages for monthly expenses such as office rent, residential rent, PAA SRL, and other reoccurring costs;
- Perform payroll procedures and prepare salary transfers. Work with Operations Coordinator to ensure the availability, timeliness, and accuracy of local employee timesheets (tracking hours worked, vacation, and sick time, etc.);
- Work directly with ABACUS software, book expenses-data entry into ABACUS, create and print booking sheets (will receive relevant training on ABACUS accounting software);
- Review expense reports and travel claims for accuracy in calculation, ensure that expenses have appropriate approvals;
- Review backup documentation for all transactions and ensure that the backup complies with Chemonics policies;
- Document expenses, maintain transparent and audit-proof record keeping systems per Chemonics policies. Invoice tracking;
- Provide necessary financial data to COP/Grants and Operations Director/Home Office on an as needed basis;
- Prepare financial and accounting documentation for the monthly financial report. Make sure the payments to vendors are VAT exempted and accompanied by proper back up documentation;
- Interact with bank and other officials on an as-needed basis;
- Maintain the project’s electronic and hard copy filing system, including electronic archiving of project files;
- Conduct petty cash reconciliation spot checks and replenishment reviews.
- Prepare expenditures and administrative procurements up to $3,500;
- Prepare wire transfer requests;
- Prepare Payroll Form for local staff on monthly basis;
- Support and ensure proper cash disbursements, back-up documentation, hard file management, electronic file management, and reporting;
- Oversee and review monthly transactions;
- Bring to the attention of the COP and the Chemonics home office any potential problems and mitigate issues as required.
Administrative and Grants Support
- Assist the Grants and Operations Director and other program staff to ensure smooth delivery of technical assistance, with particular attention to quality control throughout the program;
- Assist Operations Coordinator in maintaining an up-to-date and comprehensive inventory of project property;
- As needed, provide assistance to the Operations Team with personnel/HR local orders, small procurements, or other tasks as determined by the COP or Grants and Operations Director;
- Interact with local vendors and other program-related officials on an as-needed basis;
- Assist with finance-related aspects of grants;
- Prepare fiscal invoices for property transfer;
- If time permits, serve as an assistant to the Grants Team for administrative tasks;
- Perform other relevant duties as assigned by the COP or Grants and Operations Director.
Required Skills and Qualifications
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills, and/or abilities needed to perform the principal duties.
- Ability to communicate clearly, verbally and in writing;
- Academic training in a related field resulting in a recognized undergraduate degree, preferred;
- Experience as an accountant, required;
- Ability to learn new skills and regulations;
- Ability to work as part of a team;
- Willingness to accept challenges, handle multiple projects and priorities simultaneously while meeting deadlines;
- Keen attention to detail;
- Fluency in Romanian and professional proficiency in English;
- Advanced skills in using word processing and spreadsheet programs, as well as electronic communications programs;
- Strong interpersonal skills (e.g., tact, diplomacy and patience) in the context of working with expatriate and Moldovan staff members;
- Demonstrated initiative and self-motivation in handling all assigned tasks;
- Commitment to remain flexible and to help more forward project initiatives as needed.
Timing: As soon as possible/ November 23, 2020 - on/about March 30, 2021
Application letter with a CV including three references should be sent in English to HVAARecruitment@chemonics.com. The deadline for submission is November 16, 2020 but early applications will receive priority review. Only those candidates selected for interview will be contacted. Chemonics International, Inc. (www.chemonics.com) is a U.S.-based international consulting firm providing expertise in developing and emerging-market countries since 1975.