East Europe Foundation is hiring a Program/Office Assistant

East Europe Foundation is looking for a Program/Office Assistant who will provide support to program staff in implementing EEF projects and will perform occasionally office management tasks.  

Duration of contract: 12 months with possibility of extension 

Starting date: 2 January 2025 or earlier

Supervisor: Director of Programs

Type of contract: Labor agreement, full-time employment

Background

East Europe Foundation is a non-profit, non-political organization established in the Republic of Moldova as a foundation in November 2009 and started its operations in June 2010. The founder of EEF is the Eurasia Foundation based in Washington, D.C., USA. 

EEF goal is to build democratic systems in Moldova, empower Moldovan citizens and foster sustainable development through education, technical assistance and grant programs that promote civil society development, strengthen media, enhance good governance and build economic prosperity. 

EEF Strategy for 2021-2025 and corresponding projects are funded by Sweden, the Swiss Agency for Development and Cooperation and the European Union.

From the programmatic view, the EEF Strategy consists of two inter-related programs with corresponding components conducive to their implementation. 

Program 1 impact outcome: Vulnerable women and men enjoy civil and political rights and opportunities to exercise democratic influence. Civil and political rights and democratic governance are better ensured when under-represented men and women have access to pluralistic information, freely articulate their needs, are capable to link them to appropriate policy initiatives, and are properly represented by decision-makers through free, fair and inclusive elections. 

Program 2 impact outcome: Vulnerable men and women in targeted communities enjoy socio-economic rights and sustainable development opportunities. Sustainable Development Goals and social and economic rights are better addressed when the most disadvantaged men and women in communities are properly informed and diligently exercise democratic oversight and demand from duty-bearers equitable distribution of available resources, actively define basic needs and outcomes in a participatory way and mobilize for their achievement.

EEF is looking for a Program/Office Assistant who will provide support to program staff in implementing EEF projects and will perform occasionally office management tasks.   

Duties and responsibilities:

• Register the incoming grant requests.
• Keep the records of current projects and project proposals in the electronic database.
• Take minutes during Advisory Board, Experts Panel and other meetings.
• Help in running the correspondence with grantees and other organizations.
• In consultation with Program Officers, participate in pre-award and site-visits and report to program officers on findings and conclusions, fill in the respective forms.
• Provide administrative and logistical support in making procurements and organizing activities.
• Provide logistical support for all program-related training courses, seminars, workshops and other EEF activities.
• In consultation with program and administrative staff, develop drafts of terms of references and other procurements documents, including elaboration of lists with potential service and goods providers using web and other resources.
• Provide other administrative and logistical support as requested by the supervisor or the President of the Foundation.

Skills and qualifications:

• Bachelor’s degree in social, economic or another relevant field.
• At least one year of relevant experience.
• Ability to work in a team environment with self-sufficiency and self-motivation.
• Fluency in oral and written English, Romanian and Russian languages.
• Strong computer skills.
• Ability to manage multiple tasks and to meet set deadlines.
• Excellent interpersonal skills, ability to communicate effectively and professionally with others.

Application procedure: 

Interested candidates will submit the following documents:

1. Motivation letter.
2. Curriculum vitae of the applicant, including contact details of three reference people.

Please access the Terms of Reference here: East Europe Foundation is hiring a Program/Office Assistant - EAST EUROPE FOUNDATION 

Applications will be reviewed on a rolling basis starting with 11 November 2024. Please send your application via email to: concurs@eef.md with the text „Program/Office Assistant” in the subject line. For additional information about East Europe Foundation please visit www.eef.md.  

Only pre-selected candidates will be contacted. Incomplete applications will not be considered. 

EEF provides equal employment opportunity to all employees and applicants regardless of race, color, nationality, ethnic origin, language, religion or belief, marital status, pregnancy, sex, sexual identity, sexual orientation, age, disability, opinion, political view or any other status.