CRS Moldova is hiring Project Assistant MEAL


Job Title: Project Assistant

Reports to:  MEAL Senior Project Officer

Department:  Shelter, MEAL

Salary Grade: 4

 Interested candidates are welcome to apply by sending their CV with email to   mentioning in the subject line the title of the position “Project Assistant MEAL”. Closing Date: 04.06.2023

 About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

CRS in Moldova & Ukraine
CRS has operated in different capacities in Moldova since 2004 and in Ukraine since 2017.  CRS works with local partners to implement an integrated, multisectoral program portfolio of humanitarian and development assistance.  In Moldova, CRS is focused on meeting both the immediate and long-term needs of Ukrainian refugees, including cash, education and shelter programs.  CRS is also working with governmental and non-governmental partners to end the placement of children in residential care institutions through the Changing the Way We Care initiative. In Ukraine, CRS’ works in partnership with Caritas Ukraine and Caritas Spes Ukraine, to deliver life-saving humanitarian assistance to Ukrainians affected by the war.

Job Summary:

As a member of the CRS Moldova project team, and in close coordination with Caritas Moldova, Project Assistant Accommodation will provide day-to-day deliver of responsive, effective and efficient project administrative activities in support of Catholic Relief Services’ (CRS) work to serve conflict-affected Ukrainians in Moldova. You will provide consistent and high-quality service and contribute to the proper stewardship of project resources to help ensure operational effectiveness in support of high-quality programming.

 Roles and Key Responsibilities:

  • Facilitate communication with all members of the project team, relevant staff in other departments/teams and external stakeholders as relevant.
  • Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
  • Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).
  • Compile data, perform data entry and data verification in relation to project administration processes (e.g. various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors' welcome packages, etc.).

Data Management Responsibilities:

  • Ensure day-to-day management of the databases for effective management of beneficiary and financial transaction information.
  • Support high quality database maintenance, including conducting data quality checks for monthly cash payments; proactively identify and support troubleshooting for any problems that arise within database.
  • Ensure timely and accurate provision of cash assistance as per the Standard Operating Procedures (SoPs) and coordinate with data management team and Financial Service Provider for the provision of project deliverables.
  • Work closely with relevant team members and partners to ensure consistent data quality and that systems are in place that will enable timely resolution of cases.
  • Assist in developing data visualization, including real-time reporting and trends analysis.

Basic Qualifications

  • High School Diploma required. Professional Diploma/Certificate or courses in Administration a plus.
  • Experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.
  • Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
  • Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.

Required Languages – Written and spoken proficiency in Romanian and English required. Proficiency in Ukrainian and/or Russian is a plus.

Travel – Must be willing and able to travel within Moldova, including to border areas, up to 25%.

Knowledge, Skills and Abilities

  • Communicates strategically under pressure
  • Observation, active listening and analysis skills with ability to make sound judgment
  • Good relationship management skills and the ability to work closely with local partners and community members
  • Attention to details, accuracy and timeliness in executing assigned responsibilities
  • Proactive, results-oriented and service-oriented

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Integrity
  • Continuous Improvement & Innovation
  • Builds Relationships
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

 Supervisory Responsibilities: None

 Key Working Relationships:

Internal: MEAL Manager, Program Manager, Project Manager, Senior Project Officer, other project team members, Operations Manager, Technical Advisors

External: Caritas Moldova staff and WFP

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.


  • This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
  • CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
  • CRS is an Equal Opportunity Employer; CRS is always looking for qualified, diverse and compelling candidates to join our agency and support our great work.
  • By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics. 
  • Please note that applications will be continuously reviewed, and CRS reserves the right to close the vacancy before the deadline once a suitable candidate is identified.
  • We thank all applicants for their interest, however only shortlisted candidates will be contacted.