Procurement of a new multifunctional truck equipped with a hydraulic manipulator and Hooklift

Goods: Purchase of a multifunctional truck with a hydraulic manipulator and Hooklift, equipped for specialized rescue and crisis intervention institutions

Organization: Solidarity Fund PL in Moldova

Type of contract: Purchase Agreement

Duration of the contract: The delivery period for the truck must be no longer than 6 months from the date of contract signing.

Deadline for submitting applications: 13.11.2024, 12:00 p.m

The budget will not exceed the maximum amount of 290,000 EUR

Organizational Context: Solidarity Fund PL in Moldova is the Chisinau Branch of Fundacja Solidarności Międzynarodowej, Warsaw, a state foundation, managed and co-financed by the Ministry of Foreign Affairs of the Republic of Poland, created to contribute to the development of the neighboring countries.

In 2023, Solidarity Fund PL successfully completed the process of obtaining the EU "Pillar Assessment" certification, joining the group of entities with greater capacities to access European funds.

You can find out more about the activity of Solidarity Fund PL in Moldova here.

Project Context: EU4 Moldova Resilience - Secure States, Resilient Communities (EU4MR), a 1.5-year project funded by the European Commission through the Service for Foreign Policy Instruments (FPI) and implemented by Solidarity Fund PL in Moldova (SFPL in Moldova). It is being launched as part of the European Union's support to for the Republic of Moldova in the context of the country’s intensified integration process into the EU and the decreasing geopolitical security in the region, exacerbated by Russia's aggression against Ukraine. The general objective and expected outcome of the EU4MR project is to increase the Republic of Moldova's resilience to emergencies and potential security threats. To this end, the capacities of state institutions will be strengthened to detect and counter potential emergencies and security threats. Additionally, the resilience of local communities will be enhanced by fostering local development opportunities that maintain social cohesion and increase confidence in the European path of the Republic of Moldova as a perspective for modernization and development of the country.

The expected results of the project implementation are:

Result 1: State institutions have enhanced their capacity to protect critical infrastructure, identify, detect, and counter threats, and inform the population about threats.

Result 2: The resilience of society to security threats is improved through various local opportunities and initiatives that maintain and promote social cohesion, thereby increasing confidence in the European integration process.

Together, these results will contribute to increasing the resilience of the Republic of Moldova to security threats.

Solidarity Fund PL in Moldova invites you to make an offer for the execution of the order.

Description of the procurement:

The procurement involves acquiring a new multifunctional truck equipped with a hydraulic manipulator and Hooklift. The truck is designed to support emergency response, disaster relief, and humanitarian assistance missions. It features a robust engine, advanced transmission, heavy-duty suspension, and ergonomic cabin, ensuring it meets the operational needs of General Inspectorate for Emergency Situations (GIES) of the Ministry of Internal Affairs of the Republic of Moldova. The truck must comply with EU safety and environmental standards and be delivered within a specified timeframe, with comprehensive training and warranty support included.

Scope of Work:

1. Supply, delivery, and commissioning of one multifunctional truck with:

• Hydraulic hook-loading/unloading system for loading specialized containers. The truck will be used for transporting materials, equipment, and possibly personnel, as well as for debris removal and other humanitarian assistance activities;
• Dump bed for versatile operations in emergency response and crisis situations;
• Advanced transmission and heavy-duty suspension designed for tough terrain and extreme weather conditions;
• Compliance with EU safety and environmental standards.

2. Post-Delivery Services:

• Comprehensive training for GIES personnel on truck operation and maintenance;
• Service Level Agreement (SLA) for maintenance and repairs, including 24/7 emergency support;
• Warranty for at least 24 months with post-warranty support options.

Timeline:

Technical Specifications:

The truck must meet the following technical specifications: Technical Specifications - Truck with a hydraulic manipulator and Hooklift

Requirements for bidders:

Within the purchase call may apply legal entities who own:

1. Submission of a valid certificate of registration or extract for the legal entity in line with the activities outlined in the ToR;
2. Experience on delivering vehicles according to the DAP Incoterms 2020 conditions at minim 5 import-export operations;

• Demonstrated operational history of a minimum of 5 years;

1. Collaboration with at least 3 specialized rescue and crisis intervention institutions:
2. Offer a minimum 2-year warranty on the product.

Ineligible bidders:

• have not fulfilled their obligations in the previous contractual relations with Solidarity Fund PL in Moldova;
• have active collaboration relations with Solidarity Fund PL in Moldova and/or ongoing contract for the same or similar type of service;
• subjects, who are on the EU and Polish government sanctions lists.

Estimated order and execution time:

The delivery period for the truck must be no longer than 6 months from the date of contract signing according to the DAP Incoterms 200 conditions.

The application file will contain the following documents:

1. Certificate of Registration/Extract for the Legal Entity;
2. Activity portfolio with:
3. Demonstrated operational history of a minimum 5 years;
4. Collaboration with at least 3 specialized rescue and crisis intervention institutions;
5. Demonstrated operational history of at least 5 import-export operations conducted under DAP Incoterms 2020 conditions.
6. Price offer, in EUR, personalized and which will include:

• the offer, indicating the amount without VAT and mentioning whether or not he is a VAT payer,
• contact details (company, e-mail address, contact details, telephone number),

4. Declaration of conformity (ro/ eng, according to the template) with the following annexes:

• extract from the state register with a term of no more than 6 months from the date of its issue,
• certificate regarding the absence of debts to the national budget on the date of submission of the application file.

5. Tax residency certificate^[1] for non-resident legal entities (in electronic form), issued by the competent authority of their country of residence.

* The dossier is considered incomplete if it does not include the documents specified in points 1 – 5.

Due Diligence Procedure:

The applications are subject to verification to ensure the accuracy and compliance of the information provided by the bidder with public data and to identify their presence or absence on the mentioned sanction lists. The due diligence procedure is carried out in accordance with the internal rules of Solidarity Fund PL in Moldova.

Evaluation procedure:

The evaluation procedure takes place in two stages:

1. Formal evaluation of the file:

• The file is submitted within the deadline;
• The file contains all the required documents.

In case if one these requirement are not completed, the dossier will not pass the formal evaluation, being excluded from the content evaluation procedure.

2. Content evaluation according to the evaluation criteria reflected in the Evaluation Form that can be accessed here. The application files are individually evaluated by the members of the evaluation committee, after which the individual results are consolidated, and the average score obtained for each application file is determined.

After evaluating the application files, the evaluation committee may decide to negotiate the proposed price offer, conduct the interview phase with the bidder(s) pre-selected at the previous stage in order to identify the most suitable bidder for the provision of the service. At the interview stage, the evaluation committee may request relevant additional documents if deemed necessary.

After completing the selection stages, all bidders will be informed about the results of the call for tenders.

Exclusion of bidders from the procurement process:

1. Bidders are excluded from the procurement procedure if a final court decision or administrative act has been rendered against the natural person, entity or person representing him/her, has control/decision-making power, or against any member of the executive, management/supervisory bodies for any of the following reasons:

1. bankruptcy, insolvency or liquidation proceedings;
2. violation of obligations regarding the payment of taxes or social security contributions;
3. committing serious professional misconduct, including false statements;
4. fraud;
5. corruption;
6. an action associated with a criminal organisation;
7. money laundering and terrorist financing;
8. terrorist offence or offences related to terrorist activities;
9. child labour or any other crime related to human trafficking;
10. establishment and fulfillment of the function of a front company;
11. setting up a roofing company;
12. using or participating in discrimination or harassment, including sexual harassment. The exclusion can also occur if there is no final court decision or administrative act in question and has been proven by means available to Solidarity Fund PL in Moldova or development partners.
    2. The bidder is excluded from the procurement procedure if according to the legislation of the Republic of Moldova, the Republic of Poland, the European Union, international, or the country of the donor, restrictions are applied regarding the entity or person representing it, holding control/decision-making power, or against any member of the executive, management/supervisory bodies.
    3. The bidder is excluded from the procurement procedure if the application file is incomplete or sent after the deadline.
    4. Solidarity Fund PL in Moldova reserves the right not to limit itself to the exclusion criteria from the procurement procedure, mentioned above.

The application file must be sent to the email address: procurements@solidarityfund.md:, with a note/title ”Offer for a Multifunctional Truck”.

NB! Questions regarding the purchase can be sent to the email address: procurements@solidarityfund.md, no later than 5 days before the deadline for submitting the application file.

The answers will be published in the Q&A section, 3 days before the deadline for submitting the application file.

* The bidder has the right to establish the limits of confidentiality of the data provided and to mention which of the documents attached to the tender are confidential.  

** Personal data will be processed by Solidarity Fund PL in Moldova for the purpose of carrying out the procurement process, in accordance with the provisions of the legislation in force and internal rules. The provision of personal data is voluntary. The refusal to provide data leads to the impossibility of concluding the contract with Solidarity Fund PL in Moldova. Individuals have the right to obtain information on the purpose, scope and manner of processing of personal data, the right of access to their personal data, their portability and rectification. Personal data may be transmitted to donors, auditors, state bodies, including public law enforcement bodies, lawyers – for the purpose of controlling Solidarity Fund PL in Moldova, protecting rights, resolving disputes. Personal data will not be passed on to other third parties without the prior consent of the bidder. Any questions regarding personal data can be directed to Solidarity Fund PL in Moldova via e-mail  info@solidarityfund.md.  

***For the purpose of transparency of the procurement process, the results of the tender with the information on the selected provider (name/surname, surname, service provided, price, period) will be published on the website of Solidarity Fund PL in Moldova. Participation in the tender by sending documents means acceptance of the publication of the results of the call for tenders, except for information marked as confidential.

**Solidarity Fund PL in Moldova reserves the right to cancel the procurement process at any time without any obligations towards the bidders.  

^[1] The tax residency certificate is submitted by the bidders if they are residents of a foreign country.