KMOP is currently seeking a full-time Office Manager for its project Office in Chisinau, Moldova, in the framework of its EU funded project “Technical Assistance to Support CSO Development in the Republic of Moldova”. The overall objective of the project is to contribute to the development of civil society in becoming a stronger actor, including in actively participating in decision and policy making and implementation processes of the EU-Moldova Association Agreement with the aim of enhancing domestic accountability and transparency. Assistance will be provided to the EU Delegation in Moldova in order to achieve this goal.

The Moldovan Office Manager will be based in Chisinau (Moldova) and will work during the period May 2018- August 2020.


The tasks foreseen for the Office Manager are the following:

Administration and reporting

  • Organising project staff meetings with the EC Delegation
  • Acting as a Secretary for the staff meetings (face to face and online)
  • Answering telephone and email queries, recording and redirecting queries to other staff members
  • Maintaining secretariat mail
  • Preparation of Administrative Reports
  • Support in the drafting reports to the European Commission, in cooperation with other staff members
  • Collating supporting documents required for reporting to the European Commission
  • Ensuring that reports to the European Commission meet all the requirements and are submitted on time
  • Maintaining staff records and project-related paperwork
  • Filing and archiving of financial documents, in line with the legal and project requirements


Financial management

  • Day to day accounting and file keeping
  • Overseeing project budgets
  • Producing financial reports for the Project Manager
  • Submitting verification/validation of expenditure to the Project Manager
  • Preparing documents for the audit
  • Ensuring that the project finances are kept in order and that they meet the required requirements

Events coordination

  • Coordinating logistics (booking tickets, meeting rooms, organizing catering and access) for events and meetings organized

Qualifications and skills

 The Office Manager will need to have the following qualifications and skills:

  • University Degree
  • 2 years of previous work experience in managing EU funded projects (preferably large-scale service contracts)
  • Good knowledge of the EU PRAG and EU Project Life Cycle
  • Excellent knowledge of English and Moldovan Languages
  • Good knowledge of the Russian Language is considered an asset.
  • Good communication and teamwork skills

Interested candidates are invited to submit their resumes in English to by April 17th 2019. The subject line shall indicate “Moldovan office manager”. For details please contact Ms Adriana Balan, 067224222.

Only short-listed candidates will be contacted.

KMOP has 40 years of extensive experience and activities in the social sector, particularly in providing support to socially vulnerable groups. KMOP's axes of expertise include social assistance and protection, employability promotion, gender equality mental health and provision of support to other socially vulnerable groups, with significant relevant track record. For more information on our organization, you can visit our web site at

Organizații vizate: Family and Childcare Centre (KMOP) |

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