Management Systems International is hiring for Procurement Officer

Management Systems International is hiring for Procurement Officer

Procurement Officer, USAID/OTI Moldova Program, Chisinau 

Company Profile:  

Management Systems International (MSI), a Tetra Tech Company, is a Washington, DC metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the US Government (eg, the US Agency for International Development, US Department of Defense, US Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (eg, the World Bank and the United Nations Development Program). We also work with national and local governments, non-governmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website

Project Summary:   

Working in close coordination with USAID's Office of Transition Initiatives (OTI), MSI will establish and manage a flexible, quick-response mechanism supporting activities that will advance democracy and stability in Moldova. USAID/OTI and MSI will work with a coalition of civic, media, and government stakeholders in support of program goals. The program will operate primarily through a small grants mechanism and will rely on ongoing analysis of the local context to inform programming. 

**Please note: Only Moldovan citizens are eligible for this position** 

Position Summary:  

The Procurement Officer (PO) will conduct all procurement tasks under in-kind grants and other activities for a specific program team, ensure compliance with USAID and MSI policies and procedures, monitor and implement subcontractors' and vendors' contractual compliance, and coordinate procurement actions as outlined in MSI's Procurement Field Guide. They will assist with budget development for new activities and coordinate with relevant teams on delivery of procured goods and services. The PO will work closely with the finance team to ensure timely payments. This is a long-term assignment. 


  • Work as part of the program team under the overall strategic leadership of a Program Development Officer (PDO), coordinating closely with a Grants Officer (GO), with the primary responsibility of acquiring goods and services necessary for transition activities. 
  • Coordinate with PDO and GO on item specifications and quotations to inform activity budget development. Perform market research to find item specifications and appropriate vendors. 
  • Initiate activity procurements as outlined in the Activity Manual Addendum, the Activity Cycle Flowchart and Field Procurement Guide. 
  • Coordinate the implementation of contracts/procurement procedures; participated in bid-openings and technical and cost evaluations; and perform due diligence for awarded procurements. 
  • Maintain an updated database of local vendors and a list of prices as a reference for budgeting. 
  • Travel to project sites when necessary to monitor delivery of procured goods to grantees and inspect the quality of goods acquired. 
  • Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance with terms and conditions. Close out each purchase order once completed, according to established policies and procedures. 
  • Contact all contractors and vendors on invoice or deliverable due dates to confirm submission of contractually mandated payment documents. 
  • Maintain the overall integrity of the electronic procurement filing system in Egnyte. 
  • Actively contribute to information sharing within the project. 
  • Perform other tasks as requested by the Operations Manager. 
  • This position reports to the Procurement Manager and works as part of the Program Team under the PDO's overall strategic leadership.  


  • Bachelor's degree in relevant field required. 
  • Minimum of three (3) years' experience working with procurements and acquisition processes on donor funded projects required. 
  • Proven ability to maintain professional relationships with local counterparts, beneficiaries, contractors, suppliers, other international organizations, as well as local and national authorities. 
  • Task and detail-oriented, and able to work independently and within a team to meet deadlines. 
  • Excellent organizational skills and the ability to handle multiple priorities in a fast-paced environment. 
  • Excellent communication skills as well as: a) proactive problem-solving abilities independently and with teams, b) a strong service orientation, and c) inter-personal skills, self-awareness and emotional intelligence. 
  • Ability to work effectively and harmoniously under pressure in a stressful environment and with colleagues from different cultural and professional backgrounds. 
  • Excellent written and verbal communication in English is required. 

MSI is an equal opportunity employer that values ​​diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work. 

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs. 

MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer. 

Reasonable Accommodations

MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech's Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates. 

Only candidates who have been selected for an interview will be contacted. No phone calls, please.  

To apply: Please visit our website,