Management Systems International is hiring for Procurement Manager

Procurement Manager, USAID/OTI Moldova Program, Chișinău 

Company Profile:  

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com. 

Project Summary:   

Working in close coordination with USAID’s Office of Transition Initiatives (OTI), MSI will establish and manage a flexible, quick-response mechanism supporting activities that will advance democracy and stability in Moldova. USAID/OTI and MSI will work with a coalition of civic, media, and government stakeholders in support of program goals. The program will operate primarily through a small grants mechanism and will rely on ongoing analysis of the local context to inform programming.  

**Please note: Only Moldovan citizens are eligible for this position**

Position Summary:  

The Procurement Manager (PM) is responsible for overseeing the management of all procurement in the program, under the direction of the Deputy Chief of Party for Operations (DCOP). The PM will supervise the Procurement Officers (POs). This position will ensure that procurement processes, procedures, planning, and workflow are carried out in accordance with the agreements on grant activities, implementation plans, MSI policies, and donor standards. This is a long-term assignment. 

Responsibilities:  

• Supervise POs, track performance, and identify areas for improvement. 
• Coordinate the work of the procurement team and maintain an up-to-date list of all the processes each team member is responsible for, ensuring that all activities of the Program Teams are running efficiently and in a timely manner and keeping with implementation plan times.  
• Support and guide the POs in the preparation of documents such as Memoranda of Negotiation (MN) and Justification & Approval (J&A).  
• Ensure that all procurement processes are carried out in accordance with USAID standards, procedures and specifications established for the program and with transparency from the community perspective.  
• Ensure that these processes are documented in accordance with USAID standards and that recruitment selections are the most reasonable, fair, expeditious, and appropriate under the Procurement Field Guide, including the approval of procurement under delegation of his authority.  
• Participate in team meetings, Yellow Light meetings, final evaluations, and management meetings. 
• Support capacity building and/or training for supervised team members as needed, in coordination with DCOP.  
• If DCOP is not available, act as alternate in procurement activities and decisions in coordination with the Chief of Party (COP).  
• Support POs in Supplier Development. Identify, contact, visit, and specify key suppliers for different goods and services that may be required by the program, with the purpose of soliciting proposals to award Basic Order Agreements (BOAs)/Blanket Purchase Agreement (BPAs). 
• Review and approve procurements, especially those in excess of 3,500 USD, before the purchase order is sent to the supplier. Ensure that procurements of less than 3,500 USD are made in a transparent manner.  
• Review and approve the disbursement request, and all supporting documents, before the process leader submits it for signature of the DCOP.  
• Coordinate the competition, as formally defined by objective or amount.  
• Carry out procurements to support officers when required while maintaining a large workflow.  
• Review and update the Procurement Manual to suggest clarifications to the purchasing process, for approval by the home office. Identify and incorporate ways to improve the efficiency and effectiveness of the procurement processes of the program.  
• Unify the processes, adjust the formats, and develop a tool that facilitates the implementation of the defined processes in the Procurement Manual. Suggest changes to the processes and formats as the needs are identified and contribute to a better understanding and operation of the same. 

Qualifications:  

• Bachelor’s degree in relevant field is required.  
• At least three (3) years of progressive responsibility in a similar position, preferably on fast-paced small grants programs required. 
• At least two (2) years of experience supervising procurement staff and processes preferred. 
• Specialized training in procurement and/or logistics management. Knowledge of USAID procurement policies and procedures is desirable. 
• Demonstrated financial and reporting skills. 
• Proven ability to train and/or deliver technical assistance in grants and procurement to local non-governmental organizations (NGOs)/ civil society organizations (CSOs) and other beneficiaries. 
• Supervisory experience including team coaching and day to day oversight. 
• Excellent organizational and time management skills. 
• Determination, commitment, efficiency and adaptability. 
• Excellent communication skills as well as: a) proactive problem-solving abilities independently and with teams, b) a strong service orientation, and c) inter-personal skills, self-awareness and emotional intelligence. 
• Ability to work effectively and harmoniously under pressure in a stressful environment and with colleagues from different cultural and professional backgrounds. 
• Ability to travel to other project implementation locations. 
• Excellent interpersonal and oral communication skills. 
• Working proficiency in English required, working proficiency in Russian and/or Romanian strongly preferred. 

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work. 

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs. 

MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer. 

Reasonable Accommodations: 

MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates. 

Only candidates who have been selected for an interview will be contacted. No phone calls, please.  

To apply: Please visit our website, www.msiworldwide.com