People in Need Moldova is hiring a Financial Support to Third Parties Coordinator



Post Title:

Financial Support to Third Parties Coordinator

Type of Appointment:

Contracted Staff

Duty Station

Chisinau, with occasional travel to PIN field locations

 

Background

People in Need (PIN) is a non-governmental, non-profit, international organization founded in the Czech Republic in 1992. From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the centre of our work.

Throughout its presence in the country, PIN has been contributing to the development of following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, Good Governance.

Summary of duties

The Financial Support to Third Parties Coordinator (hereafter FC) provides support to third parties (CSOs) in ongoing project implementation, controls and oversees the sub-granting to third parties including narrative and financial reporting, as well as supporting in guiding and capacitating the third parties program staff in the relevant processes.

Duties & Responsibilities

Under the supervision of People in Need’s Project Manager, the FC will be responsible for:

  • Support the process of maintaining grants management tools and to monitor the use of them to ensure accurate tracking of implementation, progress and timely alerts to potential challenges/obstacles.
  • Follow up and ensure that donor (EU) and internal reporting deadlines are met and support the third parties in report preparation.
  • Assist in collecting, reviewing and editing donor and internal reports and ensuring quality assurance and compliance with donor reporting requirements.
  • Support development of reports and proposals, ensuring integration of information and recommendations delivered by the previous programs including from minutes of donor’s meetings, PDM and evaluation reports, audits, etc.
  • Provide technical contribution to preparing and conducting trainings for Programme staffs on grants management and reporting (donor guidelines and grant management practical trainings).
  • Assist/lead grant review meetings, take minutes of meetings, action points and disseminate with relevant staff.
  • Ensure proper archiving of all grant management data partners donor reports, partners communication and regularly update the relevant staff.
  • Ensure copies of all documentation (grant reports, budget modification etc.) are made available to share electronically with all relevant Program Managers/Coordinators. Ensure comprehensive grant files are maintained up to date and are available for use by uploading them in ELO (Document Management/Storage System).

Translation:

  • Support the translation grants and reporting tools and documents (English to Romanian/Romanian – English).

Other:

  • Perform other duties as may be assigned.

The Employee is obliged to follow National Staff Policy and Internal working rules, safety and security, fire safety regulations and other obligatory procedures and regulations related to his work.

Knowledge/experience, qualifications/skills and abilities required

The successful candidate will be able to work without direct supervision, pay attention to details and will exhibit personal commitment, drive for results, efficiency, flexibility, respect for diversity, creative thinking and problem solving.

  • Experience in the NGO field with a focus on civil society development programs.
  • Experience with sub-grants management required.
  • Experience with transfer of knowledge, organizing trainings or mentoring.
  • Planning & Organizing – Ability to plan own work and manage conflicting priorities.
  • Good communication (spoken and written) skills, including ability to explain and present complex information and prepare written documents/communications in a clear, concise style.
  • Proven reporting writing skills, strong orientation on details.
  • Experience with budget monitoring, financial forecasting and donor compliance issues.
  • Proven experience and good knowledge of office administration processes, procurement and techniques.
  • Ability to undertake regular field visits to rural communities.
  • Teamwork – Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
  • Computer literate.
  • Excellent command of English, Romanian and Russian.

 

Reporting Relationships

Reports to the Project Manager and accountable to People in Need’s Senior Management in Chisinau and Headquarters in Prague.

Start of Assignment

The assignment is expected to start as soon as possible.

Salary Range and Benefits

Salary will be defined according to PIN salary grid, depending on candidate’s experience. Possibility of salary increase based on performance.

Benefits: State and private health insurance.

Application instructions:

Interested applicants must submit the following:

  • Cover Letter (in English)
  • Full CV (in English)
  • Contacts of three references with a possibility of including the supervisor in the most recent work assignment.

The above shall be sent to the following link: https://apply.workable.com/people-in-need-2/j/85C9D14283/apply/ and use subject heading: Ref: FSTP Coordinator.

Deadline for applications: December 31, 2021, by COB. The applicants will be invited for interviews on the rolling basis.

Only shortlisted candidates will be contacted for the interview. No phone calls inquiries allowed. 

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