Achiziții de bunuri și contractări de servicii

TERMS OF REFFERENCE 

for 

Contracting of Real Estate agency to enable the procurement of a suitable multipurpose building premisses for Moldova Red Cross, Balti branch 

1. Background and context 

The Moldova Red Cross (MRC) is recognized as an auxiliar to the public authorities of the Republic of Moldova in the Humanitarian field by Decree no. 234 of the President of Moldova and the 2001 Law “On the National Red Cross Society”. MRC have 21 territorial branches, including in Balti.  

Balti is the second larger city of the Republic of Moldova amounting more than 127,000 inhabitants and hosting the third highest number of Ukrainian refugees with temporary protection (https://data.unhcr.org/en/dataviz/248?sv=54&geo=10784) in country. 

The Balti branch of the Moldova Red Cross (MRC) has consistently worked to fulfill its humanitarian mission by supporting, following the 7 RCRC principles, vulnerable Moldovan citizens and Ukrainian refugees. The branch is currently actively engaged in social and health-related projects that address pressing community needs. On a daily basis, the activities are carried out by 7 employees and around 250 volunteers, with activities taking place across various external punctual locations and within rented premises. 

The MRC Balti branch benefits from excellent cooperation with the Municipal Council of Balti, which has generously offered a centrally located building free of charge. However, the building requires major rehabilitation works estimated at approximately 250,000 CHF, based on an independent construction expert’s report, site inspection, and measurements. This cost cannot be covered by the Municipal Council of Balti and far exceeds the financial capacity of the MRC, making the building unsuitable for use. 

2. Purpose of the multipurpose building premisses 

To ensure the sustainability and efficiency of its humanitarian services, the Moldova Red Cross is seeking to purchase a multipurpose building premisses in Balti that will ensure  

• office space to enable the branch to manage operations effectively and efficiently,  

• activity space for current and future humanitarian projects, 

• storage space to ensure a buffer stock in case of emergency 

• A sustainable hub for staff, volunteers, and beneficiaries, ensuring continuity of services and long-term impact. 

3. Scope of the service 

The scope of this service includes:  

• search and identification of a suitable multipurpose building premisses with a constructed size of approximately 150 - 200 sqm on maximum two floors, garage and paved yard of approximately 100 – 200 sqm (1-2 ar) to allow parking of MRC vehicles and visitors, complying with the requirements listed at the point 4, 5 and 6 bellow  

• collection of the following relevant documents for the identified property:  

1. Ownership document (previous sale-purchase contract, inheritance certificate, property title, etc.),  

2. Authorized construction plans reflecting the actual construction 

3. Authorization of construction 

4. Completion and occupancy certificate 

5. Extract from the Real Estate Register (Cadastre) - to confirm ownership and whether there are encumbrances (mortgages, restrictions). 

6. Certificate from the municipality - to confirm no outstanding property tax debt  

• Certificate from the Cadastre Office – to confirm no disputes or restrictions on the property building approved plans, property ownership documents, right to use the building as an office,  

• Property valuation 

• Documents whichsoever MRC legal advisor suggests before submitting the bids.  

• assistance in signing purchase agreement/ mutation/ transfer of the property to the Moldova Red Cross, property registration as per Moldova real estate administration & management system and carrying out other activities required to identify and transfer the property to Moldova Red Cross.  

• identify reasonable fit-out options and their cost implications based on the functional office requirements in case the multipurpose building premisses shortlisted need additional interventions.  

4. Preferred location for the proposed multipurpose building premisses  

• Situated in Balti city within a radius of 3 km from the city centre; 

• At reasonable walking distance from regular public transport; 

• Accessible to the people with disability/elderly 

• In vicinity of existing social-economical infrastructure (e.g., shops, banks, pharmacies, services, etc.) 

• In an area where the public lightening is available; 

• In an area with excellent mobile network coverage 

• In an area with existing reliable city water supply, sewerage, electricity and gas networks 

• At reasonable distance from buildings which might perturbate the activities of MRC (Government, police, military premises); 

• In a non-flooding area; 

5. Minimum requirements for the proposed multipurpose building  

• Multipurpose building premises minimum requirements 

1. Paved yard of approximately 100 – 200 sqm (1-2 ar) to allow parking of MRC vehicles and visitors 

2. Fences in good condition, including the entrance gates to the premise to ensure security 

• Compliance with the fundamental requirements for the buildings (CUC 434/2024) 

1. Structural Safety - Stability and durability of structural elements. 

2. Fire Safety - Use of fire-resistant materials. 

3. Hygiene, Health, and Environment - Protection against moisture, mold, and harmful substances; Adequate ventilation, lighting, and sanitation systems; Compliance with environmental impact regulations. 

4. Safety in Use - Accessibility for persons with disabilities; Secure installations (electrical, gas, heating). 

5. Noise Protection - Acoustic comfort for residential and office use. 

6. Energy Economy and Heat Retention - Thermal insulation to reduce energy consumption; Efficient heating and cooling systems. 

• Building technical requirements 

    A. General 

1. 150 - 200 sqm constructed surface on maximum two floors 

2. At least 4 rooms, two toilets with WC and sink, one kitchen, one garage 

3. All materials, fixtures and equipment should comply with local or equivalent international standards and best practices.  

5. The building and equipment require none or minor repairs or adaptations 
6. The building must be environmentally friendly (no asbestos),  

    B. Masonry 

1. The walls are plastered, with a good thermic fireproofed insulation  

2. The walls, ceilings, floors are without visible cracks. 

3. Without infiltrations or traces of moisture 

3. Roof and gutters in good condition without licks. 

4. Windows – double glass, PVC, not older than 5 years 

5. Exterior door(s) – secured with 2 special locks 

6. Interior doors – in good conditions, no defaults 

7. Interior infrastructure – in good conditions 

1. Heating– equipment not older than 10 years 

2. Water - pipes connected to sinks and WC 

3. Sewage – pipes connected to sinks and WC 

4. Electrical system – capable to ensure the interior lightening, IT equipment, various domestic appliances and up to 2 AC machines, overload of minimum 10 KW 

5. Gas – connected to central heating and a stove 

The real estate agency can submit up to 5 proposals.  

The proposals will be submitted in sealed envelopes at SCRM, str Buna Vestire 15/1 clearly marked with the name of the real estate agent and proposal number or at the dedicated email tender@redcross.md, object - proposal number. 

The deadline for submitting bids is April 3, 2026.

The proposal will contain  

• Real estate agency administrative documents – Extras (Registration Certificate), Certificate of no debts, Code of Conduct, Supplier Registration Form.

• the annex 1,2,3,4,5,6 completed, stamp and signed.

• Real estate agency financial offer for the services provided.
• the property documents mentioned at the point 3 including valuation and map.

The proposals evaluation will start with the real estate agency administrative evaluation, followed by the evaluation of property documents, requirements alignment and financial valuation.  

The proposals submitted by a real estate agency who did not pass the administrative evaluation (incomplete/outdated documentation) will not be considered 

This is the link for the documents that have to be completed.