Request for Quotation - RFQ–MESA-2022-003 - Transportation

                                                                                             

Request for Quotation

 RFQ–MESA-2022-003

Transportation

Issuance Date: May 25, 2022

Deadline for Receipt of Questions: June 1, 2022 at 5:00pm Chisinau Time

Closing Date and Time:  June 14, 2022 at 5:00pm Chisinau Time

  1. INTRODUCTION

Tetra Tech ES, Inc. (Tetra Tech) is seeking a quotation for a qualified vendor to provide regular car service with a driver under the Moldova Energy Security Activity (MESA) project funded by the United States Agency for International Development (USAID).

Details are provided in the Scope of Work (SOW) specified in the Attachment A – Scope of Work

                                                         

  1. SUBMISSION OF QUOTATIONS

Submission Deadline: All quotations are due on the date and time listed above

Submission Instructions: Quotations must be submitted via e-mail to: MESABIDS@tetratech.com Submission E-mail Subject line: All quotations must contain the e-mail subject line: “RFQ–MESA-2022-003-Transportation.”

  1. SOURCE, ORIGIN AND NATIONALITY RESTRICTIONS

The vendor must be registered to conduct business in Moldova. Proof of in-country registration is required – please send with quotation.

  1. QUOTATION PREPARATION INSTRUCTIONS

All offerors must follow the instructions set forth herein to be qualified for the procurement process.  

The suggested outline for the Quotation is stated below:

  1. Organization’s Information
  2. Organization’s information, including official registered title, type of business, list of offices if applicable, address, telephone, fax and website.
  3. Authorized point of contact with phone number(s) and email address
  4. Description of the organization including capabilities and company qualifications and all relevant certifications, licenses, etc. appropriate to this award.
  5. Commercial rates provided to past clients for similar services
  6. Company Technical Capability

Description of organization, including of activities/qualifications carried out similar to the scope of work requested.

  1. Detailed Cost Budget

Offeror shall complete a detailed cost budget to allow Tetra Tech ES, Inc. to compare all quotes and make a competitive selection. The budget should be provided in Excel format with unlocked cells and formula. Include dimensions and photos for each item. The Offeror will provide all costs inclusive of transportation and assembly.

 

  1. EVALUATION CRITERIA

Award will be made to the bidder representing the best value in consideration of cost, experience working with similar clients, experience of drivers. Prices must be reasonable and will be considered in the evaluation.  Bidders are encouraged to provide a discount to their standard commercial rates.

  1. QUESTIONS AND CLARIFICATIONS

All questions or clarifications regarding this RFQ must be in writing and submitted, in English to MESABIDS@tetratech.com  no later than June 14, 2022 at 5:00pm Chisinau Time.

Questions and requests for clarification, and the responses thereto, will be circulated to all RFQ recipients. Only written answers from Tetra Tech will be considered official and carry weight in the RFQ process and subsequent evaluation. Any answers received outside the official channel, whether received verbally or in writing, from employees or representatives of Tetra Tech, or any other party, will not be considered official responses regarding this RFQ.            

  1. NEGOTIATIONS

Best offer quotations are requested. It is anticipated that a subcontract will be awarded solely on the basis of the original offers received. However, Tetra Tech reserves the right to conduct discussions, negotiations and/or request clarifications prior to awarding a subcontract. Furthermore, Tetra Tech reserves the right to conduct a competitive range and to limit the number of offerors in the competitive range to permit an efficient evaluation environment among the most highly-rated proposals. Highest-rated offerors, as determined by the evaluation committee, may be asked to submit their best prices during a competitive range.

  1. MULTIPLE AWARD/NO AWARD

Tetra Tech Inc. reserves the right to issue multiple awards. Tetra Tech Inc. also reserves the right to issue no awards.


ATTACHMENT A – SCOPE OF WORK

 

SCOPE OF WORK: Transportation

PERIOD OF PERFORMANCE: June 20, 2022 – February 28, 2026  

PLACE OF PERFORMANCE: Chisinau, Moldova

 

Scope of work:

  • Provide daily driving service to senior leadership, international experts, and team members of the MESA team within Chisinau and surrounding areas for business meetings, events, airport, and site visits etc.
  • Maintain the Tetra Tech vehicle logbook and fuel slips.
  • Coordinate with MESA operations team to schedule pick-ups, and general whereabouts to ensure all transport services are provided in a timely manner.

Driver Requirements:

  • Good command of English (reading, writing, speaking)
  • Well trained in defensive driving and knowledgeable of local rules and regulations
  • First aid training certificates.
  • Driver replacements must have similar qualifications. All drivers should not be more than 50 years of age and must have a medical clearance form on file, that must be submitted upon the start of the contract. This medical clearance form must address the driver’s eyesight. The drivers should be medically insured.

Vendor Requirements:

  • The vendor will be responsible for genuine vehicle documentation. Any problem regarding police or other government departments regarding the rental vehicle will be the sole responsibility of the company.
  • The vendor must provide proof of comprehensive third-party insurance that provides coverage to the vehicle at the time of subcontract award and throughout the duration of the rental agreement. The coverage shall include loss of vehicles due to theft. The vendor will be solely responsible in case of damages resulting from terrorism acts and accidents. Tetra Tech will rent vehicle at zero liability responsibility for the rented vehicles i.e. in case the vehicles get damaged or causes other damage. Tetra Tech will not be held accountable for any type of responsibility. In the event a vehicle is damaged, another vehicle must be immediately provided to Tetra Tech. In other words, Tetra Tech will not incur any liability for any loss or damage to the rented vehicles or loss or damage incurred to a third party. The
  • The vendor will be responsible for the driver’s salary, and proposals must include fully-loaded labor charges.
  • The vendor will not be allowed to increase rental charges within the contracted period.
  • The duty time of the driver will not be more than 12 hours per day.

 

Vehicle Requirements:

  • The vehicles must be 2017 or newer and must have low mileage.
  • All Vehicles must be equipped with a tracking system. Access to the associated web link should be provided to Tetra Tech.

All vehicles must have documents that include authority letter, valid registration, updated paid token tax and comprehensive insurance. The documents must be produced for each vehicle at the time of subcontract award.

Vehicle provided on an ad hoc basis. Tetra Tech will not be responsible for any additional charges such as overtime/outstation allowance.

  • Vehicles must have following accessories:
  • Car tracker
  • Spare Tire
  • Jack with jack rod
  • Wheel wrench
  • Tool kit
  • Fire extinguisher
  • Registration documents
  • Insurance documents
  • First Aid Box
  • Flashlights with spare batteries
  • Sun Shades
  • Battery Jumper
  • Toe Strap
  • All vehicles should have a dedicated company registered cell number & cell phone

Body:

  • No major accidents
  • No major paint defects
  • All locks and windows must be in good working order
  • All lights and indicator must be in good working order

Engine:

  • Petrol powered
  • Efficient
  • No Compressed Natural Gas CNG Fitting

Interior:

  • All meters and gauges must be in good working order
  • Seats and mats must be clean and not worn out
  • All Seat belts (Front /Back) in the car must be functioning and serviced
  • In case airbags are in the vehicle – they must be functional
  • Power window buttons and other switches must be clean and functional

Tires must be:

  • Not older than 6 months
  • Not older than 2 years from the date of manufacturing

Other cost considerations

  • Rental payment will not be paid to the company for the time when the vehicle is undergoing maintenance and repairs that prevents the Tetra Tech from using the vehicle.
  • All Parking/Toll Tax charges will be paid by vendor which will be reimbursed on presenting actual receipt to Tetra Tech.
  • Tetra Tech reserves the right to terminate the vendor with immediate effect, if Tetra Tech is dissatisfied with the performance or safety condition of the vehicle. In normal course either party may terminate this contract within 30 days by giving the other party formal written notice.
  • Routine and preventive maintenance, change of engine oil and filter, fuel filters and air filters at regular intervals specified in the car manufacturer’s service/repair manual will be the responsibility of the Subcontractor at its cost.
  • Fuel consumed during official use shall be responsibility of Tetra Tech.

 

ATTACHMENT B – DETAILED BUDGET

Make/ Model =>

 

Name of supplier or company

 

Capacity (No. of passengers)

 

Currency of offer

MDL

Item Description

Unit

Qty

Unit Price

Total Price

Rental on Daily Basis

 

 

 

 

Rental per day With Driver

       

Miscellaneous Cost:

       

Fuel per Km

       

Drivers Overnight Allowance

       

Drivers Overtime after 12-hour duty

       

Articol adaugat de: Christine Sayoc
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