Council of Europe is looking for Project Assistants
Your Team
The Council of Europe Office in Chisinau supports the Republic of Moldova in fulfilling its membership commitments by advancing the Organisation's mission in the country. Our work focuses on protecting human rights, supporting democracy and the rule of law through cooperation projects and programmes. You will join one of our project teams working in these areas.
Your Role
As a Project Assistant, you will:
- provide logistical and administrative assistance to the project team, as well as to experts and consultants;
- assist in the day-to-day preparation, organisation, implementation, and follow-up of project activities, ensuring all necessary tasks are completed in advance and in a timely manner;
- make practical arrangements for project activities, including international travel, visa requests, accommodation, meeting venue bookings, local transportation, translation, interpretation, etc.;
- follow up on all contractual and administrative files and financial arrangements related to project activities, including purchase orders and settlement of expenditures;
- draft and format contractual engagements, correspondence, memos, meeting minutes, presentations, and assist in preparing reports in line with Council of Europe instructions and procedures;
- record, maintain and update various data, and files using relevant electronic tools; monitor aspects of project implementation and support proper data collection;
- proofread and review texts and documents; translate project related materials to/from English; check translations; organise the production, distribution and publication of documents in print and online;
- assist in ensuring the visibility of the project and the dissemination of visibility materials;
- ensure the timely circulation of relevant information and documents among the project team, the Office and Headquarters;
- follow up on financial information and documentation to be submitted to Headquarters;
- carry out any other tasks as required to support project implementation and the efficient functioning of the Office;
- promote Council of Europe values internally and externally.
Requirements to apply
You must:
- have a completed full course of general secondary education, followed by a post-secondary qualification corresponding to a minimum of two years studies; exceptionally, the post-secondary qualification requirement may be waived for candidates with at least four years of relevant professional experience in administrative tasks, project implementation support, or similar roles in an international organisation;
- have a minimum of two years of relevent professional experience in administrative tasks (in public or private organisations), project implementation support duties, or similar roles;
- have an excellent knowledge of Romanian (first language - C2 level) and a very good knowledge of English (one of the two official languages of the Council of Europe);
- be a citizen of the host country or one of the 46 member States of the Council of Europe and fulfil the conditions for appointment to the civil service of that state;
- be present in the Republic of Moldova;
- have discharged any obligation concerning national service (military, civil or comparable);
- not be the parent, child, stepchild or grandchild of a serving staff member of the Council of Europe;
- be under the age of 65 years.
Your application must demonstrate to what extent you have the competencies listed below. To help you doing so, feel free to consult our competency framework.
Key competencies
- Operational - Planning and work organisation
- Operational - Concern for quality
- Interpersonal - Service orientation
- Interpersonal - Teamwork and co-operation
- Interpersonal - Communication
- Professional and technical expertise:
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- proven practical knowledge and experience in administrative and secretarial duties;
- general understanding of international co-operation activities;
- ICT skills: sound computer skills and experience using standard tools in office applications (word processing, presentation software, outlook, spreadsheet, databases, internet publications).
Desirable competencies
- Operational - Learning and development
- Interpersonal - Adaptability
- Interpersonal - Initiative
- Professional and technical expertise:
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- professional experience related to project implementation support duties and assistance;
- experience of working in an international environment;
- general knowledge and understanding of the activities of the Council of Europe;
- knowledge of Russian;
- knowledge of French (one of the two official languages of the Council of Europe).
What we offer
This job vacancy is for a local external recruitment based on temporary contracts. Employment is limited to 31 December of the current year and may be extended. You can consult the conditions of employment (salaries, allowances, pension scheme, social insurance etc.) on the webpage What we offer.
Applications and selection procedure
For more information on how we recruit, you can consult the page Our recruitment process. This recruitment is carried out in accordance with Rule No. 1234 laying down the conditions of recruitment and employment of locally recruited staff members working in Council of Europe Duty Stations located outside of France. The deadline for applications is indicated in the General information section of this vacancy notice (see above) and is fixed at 23:59:59 Central European Time (CET). When applying, make sure your motivation shows how your competencies make your profile the best for the role.
Important information
As an equal opportunity employer, the Council of Europe welcomes applications from all suitably qualified people, irrespective of sex, gender, sexual orientation, ethnic or social origin, disability, religion or belief. Under its equal opportunity policy, the Council of Europe is aiming to achieve gender parity in staff employed in each category and grade. At the time of appointment, preference beetwen suitable people shall be given to the person of the gender which is under-represented in the relevant grades within the category to which the vacancy belongs.
Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact us at talents@coe.int, we will ensure that your request is handled.
The information published on the CoE’s careers website regarding working conditions is correct at the time of publication of the vacancy notice. Any changes to these conditions during the recruitment process will beupdated on our Portal and will apply at the time of the job offer. Our career's website is not intended to be exhaustive and may not address all questions you would have. Should you have remaining questions, please contact us at talents@coe.int.
