Anunțuri de Angajare

Background

Under the guidance and supervision of the Head of Procurement and Operational Support Unit (POSU), the Driver/Administrative Clerk provides reliable and safe driving services to UNDP Resident Representative (RR) and UNDP Deputy Resident Representative (DRR) and other high-ranking officials and visitors as well as administrative/logistics support ensuring high standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, tact and ability to work with people of different national and cultural backgrounds.

Upon request of the supervisor, the Driver can be also required to provide driving services to the operations and programme staff in the CO, consultants and experts.

Duties and Responsibilities

1. Provision of reliable and secure driving services.
2. Proper use of vehicle.
3. Day-to-day maintenance of the assigned vehicle.
4. Provision of administrative and logistical support.
5. Facilitation of knowledge building and knowledge sharing.

1. Ensures provision of reliable and safe driving services by:

Driving office vehicles and providing transportation to UNDP Resident Representative and Deputy Resident Representative and other high-ranking officials and visitors, operations and programme staff in the CO, Consultants and Experts and UN staff on mission, and delivery and collection of mail, documents and other items.
Meeting official personnel and visitors at the airport, including visa and customs formalities arrangement when required.
Ensuring that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

2. Ensures cost-savings through proper use of vehicle:

Accurate maintenance of daily vehicle logs for proper control of mileage, petrol/oil consumption, maintenance and repairs.
Maintains vehicle history cards and other documents required for use of vehicles. Provides inputs to preparation of the vehicle maintenance plans and reports.

3. Ensures proper day-to-day maintenance of the assigned vehicle:

Timely minor repairs, arrangement for major results, timely changes of oil, check of tires, brakes, car washing, etc. in close cooperation and coordination with Operations Unit.
Arranges for repair of vehicles in commercial garages. Gets estimates and prepares work orders for approval and follow up.
Keeps assigned vehicle clean and in good working condition.
Inspects technical condition of transport pool and brings any repairs required to the attention of Head of Operations.

4. Ensures provision of administrative and logistical support:

Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.
Provides clerical and logistic support to the Country Office when available.
Assists with dispatching and receipt of incoming/outgoing mail, delivery and collection of mail, documents and other items.
Assists with the receipt of shipments, customs clearance arrangements, preparation of documents for outgoing shipments, arrangements for shipments.
Assists in the logistic process of transport and customs related work concerning office supplies and equipment for the CO, projects and UN agencies.
Takes actions for proper registration of new vehicles procured for UNDP office or projects, including comprehensive and third-party insurance for office and projects’ vehicles, respectively.
Assists international staff members in obtaining driving licenses and other necessary vehicle-related documents in accordance with the requirements of the United Nations and the country of the duty station.
Assists in maintenance of files and records relevant to UN House administration.
Provides inputs to preparation of procurement plans for the office.
Prepares supporting documents for contracts related to office maintenance and security services.
Provides administrative support by processing requests in several areas of Operations such as procurement, travel, logistics and general services.
Ensures effective relationship building and management with service providers.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in trainings for the operations/projects staff on administrative matters.
Shares knowledge with and train newly recruited drivers for the Country Office and projects.

Competencies

In this section list all core competencies as well as the most relevant technical/functional competencies the role will require along with the appropriate level. A Detailed list of competencies can be accessed through the following link: https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx

Core

Innovation
Ability to make new and useful ideas work

Level 1: Assesses work with critical eye

Leadership
Ability to persuade others to follow

Level 1: Takes responsibility for and ensures high quality of own work

People Management
Ability to improve performance and satisfaction

Level 1: Understands personal and team roles, responsibilities and objectives

Communication
Ability to listen, adapt, persuade and transform

Level 1: Reliably and consistently listens and interprets information and instruction correctly

Delivery
Ability to get things done while exercising good judgement

Level 1: Meets goals and timelines for team deliverables

Technical/Functional

Operational Effectiveness (ability to perform a variety of repetitive and routine tasks and duties; ability to handle a large volume of work possibly under time constraints; ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service; ability to organize and complete multiple tasks by establishing priorities)

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop)

Managing data (collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases; thoroughly and methodologically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative; ability to produce accurate and well documented records conforming to the required standard.)

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop)

Planning, organizing and multitasking (organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships; establishes builds and maintains effective working relationships with staff and clients to facilitate the provision of support)

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop)

Required Skills and Experience

Education:

Secondary education.
Valid Driver’s license.
University Degree in technical sciences is an advantage.

Experience:

3 years’ work experience as a professional driver;
safe driving record;
knowledge of driving rules and regulations;
experience of administrative/clerical work;
previous experience working in an international organization or driving high-level officials is an advantage;
experience in minor vehicle repair is an advantage;
experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling various office equipment.

Language Requirements:

Fluency in Romanian, working knowledge of English.
Working knowledge of one or more additional languages relevant for Moldova, including Russian, Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.

Disclaimer

Important applicant information

UNDP is an employer committed to gender equity and to providing equal opportunities to both male and female.

UNDP is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

This is a local position, therefore only citizens of the Republic of Moldova or others legally authorized to work in the country are eligible to apply.

Please note that only applicants who are short-listed will be contacted.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam warning

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Vacancy End Date: 6 July 2021

To apply please address the link: https://bit.ly/3wO7Hxw