International Foundation For Electoral Systems (IFES) angajeaza Program Officer

International Foundation For Electoral Systems (IFES) angajeaza Program Officer

  • LocationChisinau, 2000, Moldova
  • Job CategoryProgram Administration, International Development , Financial Administration
  • IndustryElection, Democracy, Non-Profit
  • Employee TypeLCN
  • Required Degree4 Year Degree
  • Travel10%
  • Minimum Experience3 Years


About International Foundation for Electoral Systems (IFES):

IFES advances democracy for a better future. We collaborate with civil society, public institutions and the private sector to build resilient democracies that deliver for all. Our technical assistance and applied research develop trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since 1987, IFES has worked in more than 145 countries, from developing to mature democracies. In accordance with IFES’ approach: A society is able to reach its full potential in a world in which people of all genders are fully engaged as equal partners in their families, workplaces and communities. Based on international human rights standards and best practices, IFES promotes political participation, justice and equal rights around the world. IFES reflects these values in its programming and workplace culture.

The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High Quality Decision-Making, Accountability, Teamwork and Collaboration.


Project Description:

IFES is launching activities under the Moldova Inclusive and Participatory Political Processes project supported by USAID. Under the project, IFES supports election management actors in Moldova in building on the country’s democratic reforms, preparing for upcoming elections, and strengthening responses to crises and threats.


Primary Function/Purpose:

The Program Officer (PO) is responsible for organizing and administering IFES Moldova program activities in Moldova, liaising with IFES Moldova partners and consultants, and preparing reports and other program documents and communications. The PO works closely with the Country Director and other IFES Moldova staff to implement program activities and ensure that they are targeted, effective, and executed at a high quality, and works with finance and administrative staff to support these efforts.

The PO must be available to work in Chisinau, Moldova full time, and must have residency status and the right to work in Moldova. This position is expected to begin around June 2024.


Job Responsibilities:

  • Support and coordinate implementation of activities under the direction of the Country Director and in line with approved proposals, budgets, work plans, and performance monitoring plans.
  • Undertake day to day coordination and administration of the project activities, including operational, administrative and logistics related tasks ensuring efficient use of resources and in line with IFES policies, rules and procedures.
  • Build and maintain positive working relations with IFES Moldova and HQ staff, partners, and other stakeholders.
  • Support management of subaward recipients and contractors, maintain relationships, and monitor their activities and results.
  • Contribute to the strategic design, development, and expansion of IFES Moldova’s initiatives and activities.
  • Stay up to date regarding important developments and trends related to IFES partners and key program areas.
  • Draft, review, and provide input to IFES’ program materials, internal communications, and external communications.
  • Contribute to IFES reporting, including informational emails, annual work plans, operational reports, publications, materials, donor reporting, and other reports.
  • Conduct reviews and edits on written documents, comments, and reports produced in-house.
  • Provide monitoring and evaluation support for all IFES program activities
  • Ensure branding, marking, and reporting expectations are well planned and met.
  • Ensure regular and timely monitoring and evaluation of activities, results, and outputs under the direction of the Country Director and in cooperation with IFES Moldova and HQ staff.
  • Maintain filing systems and ensure proper record keeping.
  • Ensure logistical support in relation to organizing meetings, conferences, workshops, and training activities for IFES staff and consultants, stakeholders, and partners.
  • Other duties as assigned.



Undergraduate degree in political science, international relations, or related field. Master's degree is preferred.


3+ years' total professional experience in designing, implementing or monitoring of the projects, with 1+ years' experience working on   program administration and management at an international/foreign NGO, organization, or business. Experience with a Moldovan or international NGO/non-profit organization is a plus.

Related Skills or Knowledge:

  • Strong attention to detail, and ability to prioritize tasks and meet deadlines required;
  • Ability to manage processes and complete tasks without supervision; 
  • Excellent communication skills in order to be able to work with IFES program and administrative staff to identify and resolve issues; 
  • Willingness to adhere to all principles of confidentiality; 
  • Must value operating in a collaborative and cooperative environment; 
  • Ability to show initiative, good judgment, and resourcefulness;
  • Knowledge of Moldovan politics, political system, government, and/or electoral system;
  • Knowledge of Moldovan civil society, especially NGOs work in democracy and governance;
  • Familiarity with USAID regulations and requirements preferred.

Language Skills:

Professional working proficiency in Romanian and English (written and spoken) is required. Professional working proficiency in Russian is an asset.

Application Instructions:

Interested applicants should submit a resume/CV and a cover letter in English as part of their application. 

  1. The resume/CV should include contact information for at least two (2) former supervisors or peers able to serve as recent professional references;
  2. The cover letter (maximum length 1 page) should explain why the candidate considers themself suitable for the position.
  3. Please submit all documents by May 31, 2024
  4. To apply please follow the link/Pentru a aplica, vă rugăm să adresați link-ul

Note: IFES reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to his post for other similar positions with IFES, in the light of experience and educational requirements.