Project HOPE is hiring a Program Coordinator

Join Project HOPE, Moldova`s branch as a Program Coordinator and play a key role in driving organizational success. As a Program Coordinator, your responsibilities will include planning and organizing program activities, leading a team of specialists, and implementing program policies and procedures.

We are looking for a candidate who excels at effective program coordination, strong leadership, analytical thinking, excellent communication, problem-solving and decision-making.

If you have a proven track record in program coordination and are ready to make a meaningful contribution to a dynamic and thriving workplace, we encourage you to apply for the Program Coordinator position at Project HOPE.

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 30 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local healthcare organizations around the world. Project HOPE has helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

In Moldova, Project HOPE prioritizes locally led development programs that support the primary healthcare system by strengthening the capacity of local actors to deliver quality services to the population.

Project HOPE, also, focuses on providing medical equipment and critical items to Moldova's critical health infrastructure to ensure timely access to vital medical resources, with a direct impact on quality of care, patient outcomes, emergency response, and overall institutional resilience during crises.

Project HOPE provides health and humanitarian assistance to local people in need and displaced people from Ukraine, as well as refugees from neighboring countries fleeing the ongoing conflict.

General Identification of the position:

Area: Program Department (Health System).

Location: Chișinău, Republic of Moldova.

Reports to: Regional Team Lead.

Main areas of responsibility:

Support program operation in:

• Project Quality Implementation and Management
• Donor and Internal Progress Reporting
• Field Monitoring
• Partnership Development and Networking

 Key Activities and responsibilities:

• Offer leadership in the design and implementation of the department’s strategic work-plan.
• Support the building and maintaining of high-level Program-related partnerships with recognized institutions.
• Take leadership in the development of appropriate programming tools for the development, implementation, and closing of programs.
• Monitoring project progress and creating project status reports for project managers and stakeholders.
• Assisting with resource scheduling so that team members have the resources they need to complete their tasks.
• Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle.
• Managing project management documents such as the project plan, budget, schedule, or scope statement, as directed by the project manager.
• Executing a variety of project management administrative tasks such as billing and bookkeeping.
• Adapt to changing project requirements and addressing challenges.
• Ensure the quality and integrity of program deliverables.
• Identify and mitigate potential risks that may impact program success.
• Drive continuous improvement initiatives to enhance program efficiency.
• Ensure program activities comply with relevant regulations and standards.
• Manage timelines and deadlines for program milestones.
• Liaising with clients to identify and define project requirements, scope and objectives.
• Ensuring that clients’ needs are met as the project evolves.
• Meeting with project clients to assess their needs and define project requirements, acceptance criteria and project timelines.
• Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time.
• Assign tasks to team members and help them understand what’s expected from them in terms of project milestones and deliverables.
• Be the liaison between the project team and project clients throughout the project life cycle.
• Schedule stakeholder meetings, document and generate reports.
• Foster cross-team collaboration to help project team members complete project tasks and produce deliverables. 

Position Profile:

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

In addition to the responsibilities referenced above, candidates can expect to be living and working in austere conditions. Lifting moderately heavy objects from the ground, carrying a backpack for extended periods of time, and walking or hiking in remote locations may be necessary to perform these functions.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.                                                                                Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.
• Travel for extended periods by air and other modes of transportation.
• Must be mobile in an office environment and able to use standard office equipment and must be able to communicate in verbal and written form.
• Typical office environment with exposure to a minimal noise level.

Mode of Application:

Interested candidates are invited to apply by attaching a CV and motivation letter to Ivasylinska@projecthope.org, vcucurudza@projecthope.org. Please, write in the CV or motivation letter salary expectations.

Deadline for application 29 March 2024

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