Small Grants Assistant
LOCATION: Based in Chişinău, Moldova
COMPENSATION: Starting salary is $13,595 with a maximum salary of $20,393
CLOSING DATE: 23:59 on Sunday, December 3, 2023
CLASSIFICATION: Full-time contracted position, 40 hours per week.
The Small Grants Assistant (SGA) is a Personal Service Contractor (PSC) position. The PSC, working under the supervision of the Response, Monitoring & Evaluation Manager, serves as the primary administrator of Peace Corps grants, acting as a resource for Volunteers and colleagues. The SGA monitors and processes the financial and reporting obligations for PC grants and trains Volunteers and staff on those requirements. The SGA stays abreast of program requirements and guidance and ensures that the post’s procedures and approved grants are consistent with such guidance. The SGA tracks and compiles grant project data to support post’s annual findings reports in accordance with PC and partner objectives.
Major Duties and Responsibilities:
Small Grants Assistance
· Develop program and grant expertise in grant rules and requirements.
· Establish and maintain official grant files.
· In coordination with the administrative unit, ensure financial processing of approved grants and track grant spending and available funds by grant program and by SPA program element.
· Work with RSGMEM to introduce grant programs to PCVs, to advise PCVs to access grants and to ensure that volunteers are aware of PC policy on external funds.
· Receive grant applications from Volunteers and disseminate to small grants committee members and appropriate PMs.
· Provide Volunteers with feedback on applications submitted for approval.
· Ensure that funds are available in the proper accounting codes and budget line items.
· Work with Volunteer sponsor in the event of project cancelation, transfer, or amendment, to report to RMEG Manager.
· Track the status of all ongoing grant projects using VRG.
· Ensure that Volunteers’ completion reports meet all Small Grants Program guidelines.
· Collect and process all grant reports and SPA training activity reports and reports.
· Coordinate the SPA Grants Committee, led by the RMEG Manager and comprised of Volunteers, staff, and a USAID liaison.
Materials and Resource Development
· Support P&T on all grants training and programming materials for PCVs, staff, and partners.
· Work with Program staff to develop capacity building program proposals, budget, and narratives that align with SPA program elements and requirements.
· Seek new and innovative small grants tools/applications for Post use.
· Compile best practices to be used in future program planning.
· Conduct monitoring visits to sites where SPA projects take place to assess the impact and value of projects.
· Accurate review of goods or services, their accompanying invoices, and the purchase order/contract to ensure that the specifications, quality, amounts, price, timeliness, etc. of the goods are consistent with the terms and conditions of the contract/purchase order after successful completion of the requisite training to perform receiving duties. (See MS 511, the Personal Property Management Handbook and OFMH 19).
· Ensures timely processing and uploading of the receipts, obligations, and liquidations related to small grants and TADs.
Performs other duties or assignments, when deemed necessary by the Country Director and/or DMO, for the successful implementation of Peace Corps program(s) and/or operations in Moldova.
Qualifications, skills and abilities:
· University/college Degree in related area.
· Prior Work Experience: Three to five years progressively responsible work-related experience.
· Language Proficiency: Excellent knowledge of English, Romanian, and Russian languages.
· Knowledge: Basic knowledge and experience with grant lifecycle management.
· Skills and Abilities:
o Strong team working skills and ability to articulate and implement plans across units at Post.
o Computer knowledge in Word, Excel, Outlook . Experience with CRM platform is desirable.
o Budget management and analysis skills.
o Procurement and financial reporting skills.
o Well organized, close attention to detail, and ability to effectively prioritize tasks in a fluid environment.
o Good interpersonal and communication skills, including facilitation and one-on-one coaching.
· Diplomacy and tact with staff, Volunteers, Trainees, community members and members of government
Submit Application in English:
US Peace Corps
Str. Grigore Ureche, 12
Subject : Attention! Small Grants Assistant
*CV and Cover Letter in MS Word format
The anticipated contract is contingent on availability of funds, reference checks, successful completion of a background check, and medical examination. Only those invited to an interview will be contacted. Peace Corps reserves the right to not evaluate or to withhold an offer of a personal services contract to an individual that has a history of poor past performance or conduct as a Peace Corps Trainee, Volunteer, or staff member (USDH, PSC, or FSN). Peace Corps reserves the right to withhold an offer of a personal services contract to an individual that is a relative or household member of a current Peace Corps staff member. Individuals who have current or prior connections with intelligence activities or agencies through employment, related work, or even family relations may be ineligible for a personal services contract. The selected individual will be required to follow any workplace health and/or safety rules indicated for their position – including complying with any medical and/or training requirements specified for their position in accordance with public health and/or occupational health or safety policies. Peace Corps will not discriminate against an applicant because of that person's race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older, except when the applicant is beyond the mandatory retirement age in the country of assignment), disability, or genetic information.
Peace Corps Moldova is an Equal Opportunity Employer