Anunțuri de Angajare

Duties

Under the general supervision of the Management Officer, the incumbent manages the document flow in the Management Section.  Assists the Management Officer in achieving section goals and effectively using resources. Forwards tasks to Management subsections and ensures timely completion.  Drafts and updates management notices and policies and distributes to mission employees.  Serves as the primary point of contact with the Ministry of Foreign Affairs and other diplomatic missions for accreditation, visas and other matters.  Oversees the eCountry Clearance (eCC) process, arranging logistical support for Management Section visitors and assisting other sections as necessary.  Verifies, prepares, and processes personal and official VAT claims for Mission personnel, ensuring compliance with local regulations, and submits documents to the Tax Office.

Qualifications and Evaluations

Requirements:

EXPERIENCE: At least three years of experience in secretarial or administrative field is required.

JOB KNOWLEDGE:

1. Must have very good knowledge of standard functions of an office environment.
2. Must demonstrate strong proficiency in use of MS office software (Outlook, Word, Excel, Power Point, Teams) and ability to learn and apply the Department of State software applications.

Education Requirements:

• At least two years of college or university studies are required.

LANGUAGE:   Level IV (Fluency) speaking/reading/writing English and Romanian, Level III (Good working knowledge) speaking/reading/writing Russian is required. (This may be tested.)

SKILLS AND ABILITIES:

1. Must have strong interpersonal, organizational, and prioritizing skills. 
2. Must have excellent customer service and communication skills to manage in-person and telephone contacts.
3. Must be organized, diligent and able to work under pressure. Must have excellent writing and translation skills between English, Romanian and Russian.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Closing date for receipt of applications is November 27, 2022 at 23:59 Chisinau time.  Please note that the only way to apply for this position is to use our Electronic Recruitment Application: https://md.usembassy.gov/embassy/jobs/