Project Assistant Information Management

Assignment

The Project Assistant is responsible for supporting the field activities according to the methodologies and guidelines provided by ACTED, engaged in community engagement and project implementation and monitoring. The project aims to cover all accommodation centers and borders in Moldova and the needs in the province/area, based on the government's needs. Technical experience with projects developed in Moldova is desirable or a direct link with the beneficiary population.

Chain of Command

Under the authority of:

Project Manager
Project officer

Working Relations

Internal Relations:

-  Country Programmes Coordinator

-  Project Coordinator

-  Information management and Transportation team

-  All departments

External Relations :

-  Bénéficiairy

-  Project Partners/Partner Organizations

-  External authorities such as RAC Manager, Social workers, authorithies, Green Line, Transport, Borders

Purpose:

Due to the particular nature of the position and the evolution of ACTED's programs in Moldova, the list of responsibilities of the information management assistant below is not exhaustive. Thus, the employee may be required to carry out other tasks not mentioned in his/her terms of reference, as long as they do not detract from the job description

Responsibilities:

§  Identifying the answers to the questions according to the requests;

§  Providing information of any kind to beneficiaries;

§  Updating the existing information according to the current situation;

§  Provides any type of help to the needs of the ACTED teams;

§  Participate in ensuring good cooperation with other organizations and improve the image of ACTED;

§  Participates in trainings or meetings if needed.

Qualifications:

-       Qualified candidates must have:

-       High school graduation. (Not mandatory)

-       The ability to react promptly to crisis or emergency situations

-       The ability to speak calmly and deal with the beneficiaries' needs

-       Languages to speak: Russian, Ukrainian, Romanian

Tasks may change according to needs and activities 

Are considered as heavy faults : 

• Failure to comply with the above descriptions;
• Keeping sensitive information secret

o   Not following the processes and safety rules related to the emergency context

o   Being drank while on duty or under the influence of narcotics or alcool

o   Sleeping on duty, unjustified absences

o   Partial or poor performance of assigned duties. Unwillingness; Lack of cooperation with others; Lack of motivation or application to work ;

o   Use of any ACTED merchandise or equipment for personal use; Misappropriation or theft of materials will result in immediate dismissal