Project Officer Information Management

Assignment

The Project Officer is responsible for supporting the field activities according to the methodologies and guidelines provided by ACTED, engaged in community engagement and project implementation and monitoring. The project aims to cover all accommodation centers and borders in Moldova and the needs in the province/area, based on the government's needs. Technical experience with projects developed in Moldova is desirable or a direct link with the beneficiary population.  

Chain of Command

Under the authority of:

Project Coordinator

Project Manager

Working Relations

Internal Relations:

-        Country Programmes Coordinator

-        Project Coordinator

-        Site management and Transportation team

-        All departments

External Relations :

-        Bénéficiairy

-        Project Partners/Partner Organizations

-        External authorities such as RAC Manager, Social workers, authorithies, Green Line

-    

Purpose:

Due to the particular nature of the position and the evolution of ACTED's programs in Moldova, the list of responsibilities of the Information Management Officer below is not exhaustive. Thus, the employee may be required to carry out other tasks not mentioned in his/her terms of reference, as long as they do not detract from the job description

Responsibilities:

o   Assist in the preparation of the work plan and activity implementation schedules

o   Supervise the information management assistant

o   Assist the Senior Project Manager and the Project Manager in resolving any unforeseen issues during project implementation.

o   Administrative and operational management of the implementation of activities

o   Ensure that contact with beneficiaries is always conducted in a sensitive and respectful manner.

o   Identify opportunities for collaboration and coordination of efforts with other organizations to ensure that our activities build on, rather than duplicate, the work of others.

o   Evaluate activities undertaken and monitor the effective use of resources;

o   Conduct regular field visits to provide technical advice and supervision and to regularly monitor the progress of activities.

o   Provide regular and timely updates on progress and challenges to the Project Manager and other team members. 

o   Support the  Project Manager in the preparation of progress and final reports, ensuring the quality and accuracy of technical information related to activities.

o   Assist in the organization of the weekly schedule with the Project Manager and the car mouvement

o   Assist in taking into account requests made at the borders and in the centers to facilitate redirection to partners.

o   Participate in the realization of a mapping to have a very good knowledge of the actors on the territory

o   Be identified as the person in charge of information management and participate in meetings with partners when it involves IM

o   Coordinate the information point to the borders

o   Ensure the distribution of flyers and the installation of visibility in the centers and borders.

Qualifications:

o   Qualified candidates must have:

o   High school graduation.

o   Good English language.

o   Goodcomputer knowledge.

o   Experience in any NGOs or Governmental offices in this field. (it’s welcoming)

o   Languages to speak: Russian, Ukrainian, Romanian and English

Tasks may change according to needs and activities 

Are considered as heavy faults : 

o   Failure to comply with the above descriptions;

o   Keeping sensitive information secret

o   Not following the processes and safety rules related to the emergency context

o   Being drank while on duty or under the influence of narcotics or alcool

o   Sleeping on duty, unjustified absences

o   Partial or poor performance of assigned duties. Unwillingness; Lack of cooperation with others; Lack of motivation or application to work ;

o   Use of any ACTED merchandise or equipment for personal use; Misappropriation or theft of materials will result in immediate dismissal