Project Officer Transport

Assignment

The Project Officer is responsible for supporting activities on the field according to the methodologies and guidelines provided by ACTED, committed to community engagement and project implementation and monitoring. The project aims to cover the transport at the borders needs in Moldova, based on the country's needs. Technical experience with projects developed in Moldova is desirable.

Chain of Command

Under the authority of:

Senior Project Manager
Project Manager

Working Relations

Internal Relations:

-   Country Programmes Coordinator

-   Project Coordinator

-   Information Mangement and Site management team

-   Logistic department

-   All departments

External Relations :

-   Bénéficiairy

-   Project Partners/Partner Organizations

-   external partners and government

Purpose:

Due to the particular nature of the position and the evolution of ACTED's programs in Moldova, the list of responsibilities of the transport assistant below is not exhaustive. Thus, the employee may be required to carry out other tasks not mentioned in his/her terms of reference, as long as they do not detract from the job description

Responsibilities:

o   Assist in the preparation of the work plan and activity implementation schedules

o   Assist in the completion of the movement for the cars on a weekly basis

o   Supervise the Transport assistant

o   Assist the Senior Project Manager and Project Manager in resolving any unforeseen problems during project implementation.

o   Respond to special transportation requests

o   Ensure that at all times, contact with beneficiaries is conducted in a sensitive and respectful manner.

o   Identify opportunities for collaboration and coordination with other organizations to ensure that our activities build on, rather than duplicate, the work of others.

o   Evaluate activities undertaken and monitor the effective use of resources;

o   Maintain good coordination with transportation suppliers and always check with these superiors for additional transportation orders

o   Conduct regular field visits to provide technical advice and supervision and to regularly monitor the progress of activities.

o   Provide regular and timely updates on progress and challenges to the Project Manager and other team members.

o   Escalate important information from the field to the Senior Project Manager or Project Manager to ensure good communication 

o   Support the Senior Project Manager and Project Manager in the preparation of progress and final reports, ensuring the quality and accuracy of technical information related to activities.

o   Complete and maintain bus tracking documents to ensure data collection and financial management of projects.

o   Attend meetings and training of assistants

o   Attend weekly planning meetings

o   Remain vigilant and available in case of urgent need at the borders to deploy and assist the beneficiaries 

o   Report and communicate in case of concerns regarding the transportation of beneficiaries.

o   Take the decision in coordination with the Senior project officer when there is request on the emergency phone at the border

Qualifications:

o   Qualified candidates must have:

o   High school graduation.

o   Good English language.

o   Goodcomputer knowledge.

o   Experience in any NGOs or Governmental offices in this field. (it’s welcoming)

o   Languages to speak: Russian, Ukrainian, Romanian and English

Tasks may change according to needs and activities 

Are considered as heavy faults : 

o   Failure to comply with the above descriptions; 

o   Keeping sensitive information secret

o   Not following the processes and safety rules related to the emergency context

o   Being drank while on duty or under the influence of narcotics or alcool

o   Sleeping on duty, unjustified absences

o   Partial or poor performance of assigned duties. Unwillingness; Lack of cooperation with others; Lack of motivation or application to work ;

o   Use of any ACTED merchandise or equipment for personal use; Misappropriation or theft of materials will result in immediate dismissal