Accountability Assistant

Job Purpose

The Accountability Assistant contributes to improving the quality of ACTED programming through the accurate registration and timely follow up of any complaints about ACTED’s activities/staff and also contributes to the development of appropriate messaging and communication strategies. The Accountability Assistant is the first point of contact for beneficiaries who need to raise complaints. As such, the Accountability Assistant will need to be neutral and establish mechanisms that based on the highest integrity which beneficiaries will trust. 

Chain of Command

Under the authority of:

-          Country AME Manager

Line Management:

-          Accountability Manager

Working Relations

Internal Relations:

-    Area Coordinators/Base Managers

-    AME Officers

-    Project Managers

-    Country Transparency and Compliance Manager

External Relations:

-    Beneficiaries

-    Communities

-    Implementing Partners/ Partner Organizations

Objectives

Ensure effective functioning of the Beneficiary Complaints and Response Mechanism, enhance  the  trust  and  confidence  of  beneficiaries,  identify  areas  of  our work  which  need  to  be  improved  and  ensure  that  ACTED  learns  from  the  feedback  provided  through this  process. 

Duties and Responsibilities

1.       Beneficiary Complaints and Response Mechanism (CRM)

1.1.       Establishment and Promotion of the CRM

a)       Establish, implement and monitor the beneficiary Complaints and Response Mechanism (CRM) for the country mission in line with ACTED standard beneficiary CRM procedures;

b)      Build capacity and understanding among ACTED staff, partners and contractors on beneficiary accountability and CRM;

c)       Accompany the AME and/or project teams to the field in order to spread awareness about the CRM to beneficiaries, as well as local authorities and stakeholders in ACTED’s areas of implementation, during field visits;

d)      Develop CRM IEC materials in a language that can be widely understood (including people with low levels of literacy);

e)      Regularly assess effectiveness of all information-sharing efforts and incorporate findings into revised approaches;

f)        Maintain records of CRM awareness raising and promotion activities (including approximate numbers of participants) and submit to Project Managers as required;

1.2.       Implementation of the CRM

a)       Ensure the effective functioning of the beneficiary CRM and that beneficiary complaints/feedback is adequately captured, analyzed, addressed and responded to in a timely manner and utilized by the program and coordination teams;

b)      Receive complaints through telephone hotline, in writing and in person;

c)       Follow up on complaints received by other ACTED staff with the same diligence as complaints received through the CRM directly;

d)      Treat urgent and/or sensitive complaints with the immediate attention they require, and ensure a fast resolution;

e)      Maintain confidential and detailed records of all complaints in the CRM database and other electronic and hard copy filing systems, as appropriate;

f)        Respond to complaints objectively, accurately, and in line with ACTED guidelines, using information provided by Project Managers, AME Officers/Monitors, Area Coordinators, Technical Coordinators, project documents, FLAT documents and procedures, etc;

g)       Follow up on pending complaints with Project, AME, and Coordination staff;

h)      Analyse patterns and trends in complaints to help ACTED improve its programming;

i)        Produce a monthly analytic CRM report for ACTED staff, following ACTED template;

j)        Adapt and improve the CRM based on monitoring of its effectiveness.

2.       Other

a)       Provide regular and timely updates on progress and challenges to supervisors and other team members;

b)      Assist project and AME teams with other activities, as requested by immediate supervisor;

c)       Perform any other related activities as assigned by immediate supervisor.

Key Performance Indicators

-          Functioning and effective Complaints Resolution Mechanism in place in all areas of implementation

-          % of complaints closed within 15 days during the past 6 months

Official employment, competitive salary according to knowledge and experience.

 
In order to apply for this position please follow the below sample suggestions:
-        CV with no more than 1-4 pages in ENGLISH language;
-        Named as First_Last_Name_ desired position_CV;
-        If you consider to send Letter of intention name as - First_LastName_desired position_Letter of Intention.
 
 Please also mentioncontact details of at least two references, including the line manager during your last job. Family members are to be excluded.

 Please apply only if you are able to work full time/

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Send your application (resume and cover letter) to mda.hr@acted.org

ACTED - reserves the right to cancel the selection process at any time.
 
*All of the information you provide during the application process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary. It will be held securely by us whether the information is in electronic or physical format.