Call for project audit services

The Public Association „EcoVisio” (AO “EcoVisio”) is a youth led grassroots NGO from Moldova working in the field of environment, social entrepreneurship and civic engagement. “EcoVisio” was registered with the Ministry of Justice of Moldova in 2015.

We focus our work on empowerment through education, action and connecting people. Our vision is the sustainable development of Moldova and the neighbouring regions, uniting all the ethnic groups and languages in a diverse and resilient society based on positive attitude, values of creative economic cooperation and responsibility for the natural resources as commons.

AO “EcoVisio” intend to carry out an evaluation of the financial statement and expenditures for one of its projects, “Waste Management Communication Campaign in 3 target zones: 5, 8 and 1” for the period 01.01.2024-31.12.2024 (12 months), for which announce the tender for the selection of an Audit Company. 

AO “EcoVisio” is searching for an external, independent and qualified auditor.

I. Objectives and goals of the audit

The Objective is to:

  • Carry out the audit of the project expenditures for the period of 01.01.2024 – 31.12.2024, the report being presented to the AO “EcoVisio” and the Embassy of Sweden in the Republic of Moldova. In this project EcoVisio has a sub-grating contract with AO E-Circular, that will also be included in the auditing process

II. Additional requirements according to the agreed proceedings ISRS 4400, International Standards on Auditing (ISA), issued by IAASB and Standards IFAC/INTOSAC, Terms of Reference (ToR)

During the audit the major accent will be focused on the following aspects:

  • Correct organization of the accounting evidence and of the financial reporting system;
  • Respecting the national legislation on the calculation and payment of the obligatory contributions, duties and social security taxes;
  • Use of financial resources, including of the debited salary costs, according to their destination, their registration, as well as of the foreign exchange gains and losses during the audited period and systematically and existence of the justification financial-accounting documents;
  • Respecting the conditions and assumed obligations, indicated in the financing/granting contracts;
  • Respecting the internal policies and procedures for the procurement of goods and services;
  • Other aspects relevant to the audit.

III. Procedure and Reporting

1. The Audit will be carried out in the period of January-February 2025.

2. The Audit Report have to contain the goals and methodology of the audit.

3. The Report have to include: 

  1. the Report of the independent auditor
  2. the Management Letter.  The Management Letter will include the audit findings and the weak issues identified.

4. The Audit Report and the Management Letter have to offer comments on the following:

  • If the procurement process of AO “EcoVisio” is in accordance with the procurement regulation of the AO “EcoVisio”;
  • If the procedures for payments and transfers of funds and the management of bank and cash holdings at “EcoVisio” are appropriate and corresponding to national norms;
  • If were admitted situations of conflict of interest, reported and solved according to the internal principles of AO “EcoVisio”;
  • Observations formulated during the audit process and recommended actions.

5. The Auditor have to evaluate the financial amount for which the justification documents are absent.

6. The Auditor will propose recommendations for the addressing the identified gaps, being presented in the priority order to be solved.

7. The Report is signed by the auditor which carry out the audit (title) and the Audit Company.

8. The opinion and recommendations of the auditor have to be clearly presented in the Report and in the Management Letter. The Report and the Management Letter will be prepared in Romanian and English and will be presented, both on paper and electronic format, not later than in 1 week from the date of the finalization of the audit.

IV. Confidentiality

10. The Auditor which will carry out the audit (title) and the Audit Company will submit a Declaration of Confidentiality assuming the responsibility for keeping the data and information confidentiality, which they will examine during the audit process.

11. The Audit is carried out according to the International Standards on Auditing (ISA), issued by IAASB and Standards IFAC/INTOSAC.

V. The Responsibilities of the Beneficiary 

12. AO “EcoVisio” will ensure access to all documents requested by the auditor and will provide the necessary space for the conducting of the audit works.

13. AO “EcoVisio” will offer all necessary support to the auditor for the facilitation of the audit works.

14. AO “EcoVisio” will offer a Management Response to the audit conclusions in Romanian and English.

VI. Qualification requirements

Obligatory requirements 

  • Experience in the domain of minimum 5 years;
  • Experience in conducting audits for NGOs, financed by national and international organisations;
  • Good command of Romanian/Russian and English at the adequate level to analyse and present the documents, as the Audit Report and the Management Letter have to be presented in English and Romanian.

Structure of the offer: 

  1. Name of the company, address, contact person and phone number;
  2. Copy of the licence for the audit activities;
  3. Description of the company and arguments for the opportunity of its selection;
  4. List of organizations for which the audit company carried out audits during the last 5 years;
  5. Description of the qualification of the members of the audit team;
  6. CV-s of the auditor or auditors who will carry out the audit with the list of organisations for which they carried out the audit and a list of 3 reference persons/companies;
  7. Financial offer.

The offer has to be submitted in English.

Evaluation criteria:

  • Presentation of the full set of documents indicated in the Structure of the offer, indicated above;
  • Relevant experience in the requested audit, specific to non-governmental organisations according to the International Standards on Auditing (ISA), issued by IAASB and Standards IFAC/INTOSAC;
  • Qualification of the auditor/auditing team which will carry out the audit;
  • The most advantage offer respecting the indicator quality/price.

The Submission of the offers: 

The deadline for the submission of the offers: December 10,  2024

The offers could be sent by e-mail to the address procurement@ecovisio.org with the statement “Tender – WM project audit 2024”.

Additional information could be obtained at the phone +37369516014 (Lucia Ioncu – Financial Manager)

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