Job description

General Position Summary

Working directly with Program Manager Partnerships, Partnerships Officer will be responsible for day-to-day work and support to the Partners - supporting call-for-proposals, sub-awarding process, partners onboarding, planning, ensuring all deliverables as per grant agreements are in place. As Mercy Corps focal point for partnership, Partnership Officer will be responsive to Partners needs and requests, as well as monitor the evolving context and needs of the target population.

• Assist in development of transparent calls for applications (CfA) process, with a specific focus on the evolving context and needs
• Support the launch of these calls by recommending CfA invitation dissemination channels
• Support PM Partnership in internal partner selection processes and review committees when relevant, including contributing to the development of technical selection criteria.
• Support pre-award and sub-awarding process of new partner organizations. Serve as a focal point with humanitarian partners during sub-project revisions and negotiation processes and throughout the sub-grant lifecycle
• Assist in organizing kick-off and onboarding meetings for new Partners
• Prepare Partners payment requests, ensuring that payments are processed in timely manner
• Follow up with partners on any issues that emerge from the reports, and work with them to realign or revise project strategies and plans as necessary.
• Maintain sub-grant project files for each partner, and track submission of narrative reports and other deliverables.
• Ensure proper maintenance of project files for the partner(s), keep all trackers up-to-date, and ensure project related deliverables are completed in a timely manner.
• Ensure compliance with donor regulations.
• Assist in the completion of monthly projections and other requested documents.
• Contribute to drafting and reviewing accurate reports (monthly, quarterly and final).
• Work with partners to ensure timely coordination of the subaward closeout process

Coordination & Communication

• Contribute to the development of the overall project strategy, specifically in terms of humanitarian needs, emergency priorities, and geographic location for partner projects.
• Develop and maintain effective working relationships with all stakeholders - including NGOs, clusters, UN agencies, community based organizations.
• Ensure that information from coordination meetings is shared internally and with other sectors, as appropriate.
• Work closely with the Monitoring, Evaluation and Learning and CARM teams

FINANCE & COMPLIANCE MANAGEMENT

• Contribute to monthly cash projections
• Comply with Mercy Corps systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and Mercy Corps policies and procedures.
• Ensure compliance with donor and Mercy Corps regulations related to emergency programming.

Knowledge and Experience

• Diploma or University Degree in international studies, social, economic or other relevant field is desired.
• Experience working in non-governmental organizations, preferably in Moldova
• Basic understanding of structures and processes of NGOs - including project cycle management
• Demonstrated capacity to collaborate closely with a broad range of stakeholders in different geographic locations; experience with remote management or monitoring a plus
• Familiarity with the MS Office software (i.e., Word, Excel, and PowerPoint) is required
• Self-starter — must be productive with minimal direction and flexible to sudden changes in requirements
• Excellent interpersonal, oral and written communication skills; demonstrated ability to successfully work in a fast-paced environment within and across departments/functions/geographic locations, and develop positive relationships with locally and remote based staff
• Required excellent oral and written English, Russian and/or Romanian, and knowledge of Ukrainian language and advantage.
• Knowledge of humanitarian standards and codes, including SPHERE, HAP is an asset

Interested candidates should submit the CV for consideration to: pl-recruitment@mercycorpsorg.onmicrosoft.com

We thank all applicants for their interest. Only short-listed candidates will be contacted.