Senior General and Consular Affairs Officer (The Embassy of the Kingdom of the Netherlands in Chisinau)

HR-Consulting Srl on behalf of its client - The Embassy of the Kingdom of the Netherlands in Chisinau is looking for a highly professional candidate to fulfill the position of:

Senior General and Consular Affairs Officer

The Senior General and Consular Affairs Officer (37,50 hours a week) serves the embassy team in its entirety and reports to the Operational Manager (OM). The Senior General and Consular Affairs Officer (37,50 hours a week) replaces the Assistant General and Consular Affairs officer in his/her absence, as well as the Operations Manager for certain duties and tasks.

Working environment

The Ministry of Foreign Affairs of the Kingdom of the Netherlands is an inclusive employer with a focus on diversity. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age or any other category protected by law.

The Embassy of the Kingdom of the Netherlands in Moldova is part of a worldwide network of diplomatic missions, representing Dutch political, economic, cultural and consular interests abroad.

The Embassy is a relatively new diplomatic mission. In 2016 The Netherlands opened an Embassy office in Chisinau, an independent diplomatic mission that worked under the responsibility of the Dutch embassy in Bucharest. Since 1 January 2023 the Embassy office has been upgraded to a fully-fledged Embassy. The team has grown to eight employees of which three are expatriates and five are contracted locally.

At the embassy, the idea of one-team is well embedded. Cooperation, loyalty, professionalism, results- and customer orientated thinking are important values in our team.

Main Responsibilities and result areas

The Senior general and consular affairs officer operates largely independently, coordinating key elements of work with the Operations Manager, such as:

• Ensure high quality administrative and logistical support for one or more operational processes in the following domain: personnel, information systems, ICT/administration, accommodation, assistant to the ambassador, event organizer (for example organizing National day) and protocol (for example Note Verbale);
• Ensure accurate financial administration and cash transactions e.g. cash management, invoicing, checks on claims and VAT refunds, monitor, maintain records and provide oversight of budget and procurement activities, including liaising with suppliers and vendors;
• Ensure a smooth administrative and technical management of the mission, as well as embassy owned properties and inventories;
• Advise on the choice of suppliers and prepare orders, as well as smooth maintenance, service and delivery-on-demand contracts, place orders;
• Act as point of contact in consular affairs and provide client friendly consular services (for people with Dutch nationality that have questions, issues or need assistance abroad) and general, factual information;
• Ensure accurate HR administration e.g. accurate pay roll services for local employees and residence staff. Liaise with colleagues in The Hague (Netherlands) about HR-related matters;
• Assist expat staff on housing matters, guiding in search for rentals, provide necessary documents, negotiate about rents and set up contracts. Monitoring contract management.

Knowledge and skill requirements
• Has knowledge of the Russian, Romanian and English language (in speech and writing), command of the Dutch language is an asset;
• Knowledge of financial procedures and planning, administration, facility-management, ICT;
• Able to collect and clarify information and provide management information;
• Experienced in dealing with external partners (authorities, companies, suppliers and clients);
• Able to advise about the interpretation and implementation of regulations and whether they are being correctly applied;
• Is discrete and maintains a high level of integrity;
• Has good value for money mentality and is always solution-focused;
• Is familiar with working in an international environment;
• Ability to effectively prioritize and keep calm in a high-pressure environment.

Competences
• Customer-oriented
• Ability to plan and organize
• Results driven
• Result orientation
• Integrity
• Cooperation
• Flexible

Level of education / Additional training and knowledge
• Degree in Higher Professional Education, or three to five years of relevant work experience.
• Financial, consular and ICT experience is preferred.

 Type of position

This is a full-time position (37,5 hours per week), initially for a fixed period of one year. After proven suitability there is a possibility that the contract will be extended.

Staff member profile
The ideal candidate is a team-oriented, good listener, is able to stand her/his ground when (unfavorable) decisions need to be taken and able to think in solutions in the best interest of the organization. He/she is interculturally sensitive and can deal with opposing interests. He/she has social and communication skills, can prevent problems by identifying and addressing them in time. He/she is not deterred by continuous and sometimes drastic changes. The candidate can operate independently, takes initiative, is flexible and stress-resistant. Flexibility and result orientation are a must as we are a small team and are expected to replace each other when needed.

APPLICATION
In order to be eligible for consideration, your application has to include:
- CV
- Motivation letter
- References (2)
- Copy of valid passport

Please send your complete application before 31st of March to email adresses:
chs-cdp@minbuza.nl and bb40@search4staff.com

Please, indicate the relevant vacancy code SG in the subject line or resume.
For more information, please call: +373 68898408
Unfortunately, we will not be able to acknowledge receipt of applications. Only those candidates who are selected for an interview will be contacted by phone/email.