PEPM Consultant, IOM Moldova

CALL FOR APPLICATIONS   

Reference code:  SVN2024-23

Open to External Candidates

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

1. Nature of the consultancy: Provision of specialised technical editing services of the translated IOM Passport Examination Procedure Manual in Romanian, Category B Consultancy
2. Project Context and Scope:

The impact of the full-scale invasion of Ukraine by the Russian Federation has generated additional mid-and long-term risks to the security, economy, institutions and social fabric of the Republic of Moldova, requiring additional efforts from the state authorities to maintain stability, law and order. Since 24 February 2022, more than six million refugees have fled Ukraine and, as of December 2023, 3.7 million remain internally displaced within Ukraine. As of December 2023, 997,092 people have arrived in the Republic of Moldova from Ukraine, and approximately 115,000 refugees and third-country nationals remained in the country.

To mitigate the spillover effects of the war in Ukraine, the Republic of Moldova endeavours to modernize its border management policies, systems and processes and strengthen the capacities of border management authorities. The General Inspectorate of Border Police (GIBP), General Inspectorate for Migration (GIM) and the Customs Service (CS) play a crucial role in this, particularly in implementing Integrated Border Management (IBM) policies and combating cross-border crime.  

Passport examination procedures play a crucial role in ensuring the integrity and security of international travel. The procedures involve verifying the identity and authenticity of a passport holder as well as ensuring that the individual presenting the passport is the same person as recorded in it. In addition, passport examination procedures also involve checking for any signs of fraud or tampering. Border authorities constantly upgrade their travel document inspection systems and passenger checks to improve security at border control points to keep pace with evolving threats and provide security, whilst facilitating other travellers.

In order to enhance Member States capacities in passports verification and identity fraud detection, the IOM Immigration and Border Governance Division (IBG HQ), has developed the Passport Examination Procedure Manual (PEPM) - a training tool for inspection of travel documents and use of associated equipment. Designed for border officials and migration management agencies, the manual provides governments with practical guidance and stepwise methodology of examining travel documents.

The updated version of the manual - PEPM 3 - is a comprehensive manual/guide that outlines the best modern practices and standardized procedures for travel documents examinations. It includes key concepts of acts verification and fraud detection.

3. Organizational Department / Unit to which the Consultant is contributing:

Migration Governance, Immigration and Border Management

RA 0117 – Supporting Protection, Transit, Voluntary and Informed Return and Reintegration of Eastern Partnership Citizens and Third Country Nationals affected by the conflict in Ukraine

4. Category B Consultant: Tangible and measurable outputs of the work assignment

The objective of this assignment is to edit the translated Passport Examination Procedure Manual on travel document standards, security and verification procedures in the Romanian language. The manual is essential for ensuring accurate and secure identification processes, therefore the final Romanian version must be precise, technically accurate, clear and serve as a didactic material to enable the continuation of IOM’s related capacity building interventions for the benefit of Moldovan authorities.

Under the overall guidance of the IOM Chief of Mission and Programme Coordinator – Migration Governance, and the direct supervision of Programme Officer/IBG Unit, the Consultant will be responsible of:

1. Editing the entire technical PEPM manual translated in the Romanian language, which consists of 272 pages with 5 blank pages and many images, which is available in PDF format;

2. Ensuring that the content of translated PEPM corresponds to the English original version of the PEPM in terms of meaning and terminology;
3. Ensuring the translation of PEPM is technically accurate and reflects the specialized terminology and concepts related to legal identity documents and relevant procedures, with inserting specific terminology for the Republic of Moldova as alternatives when necessary.

5. TERMS AND DELIVERABLES

Payment Modality. The payment will be done in one installment, upon submission and acceptance of the last deliverable.

6. Performance indicators for the evaluation of results

Completion of tasks and submission of deliverables as described in the relevant section, in collaboration with IOM staff.

       Editing Quality and Accuracy

1. The edited publication must be accurate, clear, and convey the intended meaning of the original text.
2. The edited publication must be consistent in the use of terminology throughout the document.
3. The Consultant should be culturally appropriate and sensitive to the nuances of the targeted language.
4. Education, Experience and/or skills required

EDUCATION

Master’s degree in social sciences, public administration, international relations, border security, police studies or related fields.

EXPERIENCE

• Minimum 10 (ten) years of relevant work experience;
• Proven record of expertise in specific terminology, particularly in the field of legal identity documents and security standards;
• Previous professional experience working in immigration and border management fields, including developing and delivering guidance materials for authorities;
• Personal commitment, efficiency, flexibility, drive for results;
• Ability to work effectively and harmoniously with counterparts and colleagues from varied cultures and professional backgrounds;
• Strong understanding of the Moldova context and terminology.

LANGUAGES

For this position, fluency in Romanian and English is required (oral and written).            

8. Travel required

NO

9. Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested applicants are invited to send CV and Cover Letter in English to: hrchisinau@iom.int

Please, indicate the position you are applying for and reference code in the subject line of your message.

Closing date for applications is 20 December 2024.

In order for an application to be considered valid, IOM only accepts the applications duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 13.12.2024 to 20.12.2024