ACTED (Agency for Technical Cooperation and Development) is an international NGO founded in 1993 and headquartered in Paris. Its activities range from emergency relief to development projects. With a team of 5,900 national staff and 400 international staff, ACTED is active in 38 countries and implements more than 500 projects a year, reaching over 20 million beneficiaries.

The unprecedented humanitarian disaster faced by the Ukrainians is taking a dramatic turn, with millions of people are displaced in various areas.

ACTED helps ensuring they can receive the basic support they need, including water, food and hot meals, blankets, hygiene supplies and access to mobile heating points.

ACTED is fully mobilized in Moldova and needs your help!

We are looking for qualified national staff for the following vacant position:

Position: Finance Officer

Location: Chisinau, Moldova

Starting date: as soon as possible

DUTIES & RESPONSABILITIES

1. Budget preparation and contractual review
2. Upon request of the CFM prepare budgets by gathering information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; propose sufficient programme and support budgets including mission’s investment plans in close link with country coordination. Ensure the financial feasibility of projects, respecting ACTED and donors rules and deadlines
3. Whenever a new contract from a donor is received prepare a contract sheet clarifying all the financial rules applicable for the CFM validation (eligibility, flexibility, etc.), link it to the MIAOUH plan
4. Before ACTED signs an agreement with an Implementing Partner:
   • support the IP Due Diligence Assessment Framework consolidation process
   • Support the CFM in preparing the MoU (in line with the MIAOUH plan)

2. Implementation and Follow-Up of Financial tools

1. Check that the cash and bank balances in SAGA match the cashbook and the physical cash in the safe/bank statement. In case of discrepancy, identify the reasons of the gap and correct it
2. Check that the flows are well cross-referenced and lettered
3. Check the level of open advances and loans and evaluate the financial risk for ACTED, if any
4. Crosscheck the Inforeuro Exchange rates table with Saga
5. Analyse the exchange rate gains or loss, conduct bank surveys upon CFM request to optimize the changes operations
6. Make sure that the financial information in the exit forms whenever a staff is leaving the organization is matching the accounting data (SAGA) and that the advances are closed at least 5 days before the staff is leaving the organization

1. Update the Running Costs follow-up tool and conduct market surveys upon request of the CFM
2. Update the Allocation Tables ( monthly and upon new contract signature as well)
3. Update the ACT follow-up tool and suggest potential reallocations to the CFM
4. Upon request, present a cost analysis of the mission to CFM and CD to support the decision making process

1. Follow up of ACTED’s resources allocation per project at country level
2. Upon request, present a memo on the mission’s resources allocations to the CFM

1. Update the monthly BFU, CFU, DFU and share them with the CFM for validation
2. Provide an analysis of ACTED resources to be funded on new proposal
3. Identify funding gaps and risks

Ensure the consistency between financial data between the Staff Follow-Up table, the staff allocation tables and SAGA. Inform the CFM of any discrepancies

1. By the 5^th of each month, control that the financial information from the bases is accurate, complete and submitted on time for monthly and yearly closures
2. Ensure the preparation of Financial Reports to donors, crosscheck allocation tables with the financial reports and update the allocation tables accordingly, if needed
3. Plan, consolidate, draft & crosscheck with Project Develoment Departement (PDD) financial reports when required (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period, etc.;
4. Follow-up payments from donors and financial project close-out (contract liquidation).
5. Ensure the review and control of partners’ financial reports and documentation
6. For each partner’s report received, check the physical documentation and its consistency with the partner’s ledger, check the expenses allocations

Check that the partner’s expenses are correctly recorded in SAGA

3. Participation to the Midyear and Annual Accounting Closures process
   1. Under the supervision of the CFM, support the preparation of the V1 Closure (PRATIC: Cleaning and lettering of advances, transfers, changes, checking of local instalments) to ensure that flows are closed in a timely manner;
   2. Under the supervision of the CFM, support the preparation of the V2 Closure (ATROCE: Final reports, SAGA allocations checking, reallocations, instalments from donors and cash tracking, ACT review) to ensure a smooth freezing of the accounts.

4. Training and Capacity Building
5. Ensure training of capital and base finance staff on ACTED FLAT Procedures and tools
6. Support the finance and administration teams in the mastering of financial documents, accounting software SAGA:

• Contribute to the global efficiency enhancement of the teams
• Perform trainings on financial management to local partners

Official employment, competitive salary according to knowledge and experience.

 
In order to apply for this position please follow the below sample suggestions:
-        CV with no more than 1-4 pages in ENGLISH language;
-        Named as First_Last_Name_ desired position_CV;
-        Send Letter of intention name as - First_LastName_desired position_Letter of Intention.
 
 

 Please apply only if you are able to work full time.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Send your application (resume and cover letter) to mda.hr@acted.org

ACTED - reserves the right to cancel the selection process at any time.
 
*All of the information you provide during the application process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary. It will be held securely by us whether the information is in electronic or physical format.