Acted is hiring Finance Assistant – Chisinau

ACTED (Agency for Technical Cooperation and Development) is an international NGO founded in 1993 and headquartered in Paris. Its activities range from emergency relief to development projects. With a team of 5,900 national staff and 400 international staff, ACTED is active in 41 countries and implements more than 500 projects a year, reaching over 20 million beneficiaries.

The unprecedented humanitarian disaster faced by the Ukrainians is taking a dramatic turn, and millions of people are displaced in various areas.

ACTED helps ensuring they can receive the basic support they need, including water, food and hot meals, blankets, hygiene supplies and access to mobile heating points.

ACTED is fully mobilized in Moldova and needs your help!

Finance Assistant

We are looking for qualified national staff for the following vacant position:
 
Position: Finance Assistant
Location: Chisinau, Moldova
Starting date: as soon as possible 
 
Skills requirements:

  • Academic background in Finance or related area;
  • 1+ year of solid experience in financial management and monitoring systems;
  • Good financial and analytical skills;
  • Good communication and writing skills in English;
  • Ability to operate Microsoft Word and Excel. 
  • Should have good experience in financial analysis and accounting; 
    Experience in NGO appreciated, but not mandatory.
    Functions: 
  • Provide timely quality control on the sub-grantee’s documentation, creating needed checklist and maintaining appropriate level of follow up to ensure improvement;
  • Prepare and ensure adoption of ACTED templates as needed for IPs/ CSOs in consultation with the SPO;
  • Follow up on the compliance processes to ensure regular and proper documentation of partner expenses;
  • Follow up on monthly basis in the tracking tool the status for each IP/CSO.

Reporting and Compliance

  • Review of partner’s financial reports and follow up to ensure timely reporting.
  • Prepare IP cashbooks and upload in the accounting system once reports are approved.
  • Keep a copy of all sub grantee files and records and ensure proper filing and archiving of supporting documentation for each financial report;
  • Assist due diligence of current and future IPs and share with CTCM;
  • Assist the drafting of partnership agreements, including SGAs, Teaming Agreements (Tas) and Memorandum of Understanding (MoU) and share with PDM;

Internal Coordination

  • Update on a regular basis the IP/CSO database with complete & accurate information and documentation in coordination with PD team;
  • Ensure accuracy of reported data, by following internal and donor guidelines;
  • Keep an accurate filing system in the server and physically;
  • Risk Mitigation Plan Follow up with IPs on quarterly basis as well as identify the capacity gaps;
  • Participate in IPs capacity building exercises;
  • Assist in preparation of presentations for Awards KOM and COM.
  • Filling Vouchers

Official employment, competitive salary according to knowledge and experience.
 
In order to apply for this position please follow the below sample suggestions:
-        CV with no more than 1-4 pages in ENGLISH language;
-        Named as First_Last_Name_ desired position_CV;
-        If you consider to send Letter of intention name as - First_LastName_desired position_Letter of Intention.
 
 
 Please apply only if you are able to work full time.
 
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Send your application (resume and cover letter) to mda.hr@acted.org
 
ACTED - reserves the right to cancel the selection process at any time.
 
*All of the information you provide during the application process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary. It will be held securely by us whether the information is in electronic or physical format.