Anunțuri de Angajare

The NGO SOLIDARITES INTERNATIONAL assists populations affected by conflicts and violence, epidemics, natural or climate-related disasters and economic collapse. Our humanitarian teams are committed to helping people whose lives, health and security are threatened, by meeting their most vital needs: food, water, shelter and hygiene. For more information about Solidarités International, please visit its website: https://solidarites.org/

MISSION

Goal / Purpose:

At his/her assigned base level, the Administrative Assistant (Finance) supports the Administrative Manager in the processing of accounting operations in accordance with Solidarités International procedures.

He/she is in charge of the payment system at his/her disposal and of their security.

POSITION

List of main tasks:

Treasury

• Ensure the physical maintenance and safety of cash boxes
• List liquidity needs in concert with the Administrative Manager
• Exchange currencies at request of superiors
• Carry out pay-outs and advances, within established guidelines
• Keep the advance and cash box book updated
• Verify cash balances daily and report any discrepancies to his/her manager
• Guarantee security of the cash and confidentiality of information
• Monitor due dates for payments of contracts managed by the administrative coordinator

Accounting

• Verify, before recording, that records conform to regulations and procedures of Solidarités International
• Record budgetary transfers and keep accounting codes
• Translate accounting documents if necessary
• Prepare monthly closing, revision and integrity of accounts for the base
• After validation by the Administrative Manager, ensure the upload into the software the monthly closing procedures and the preparation of all the documentation (bank reconciliation…)
• Archive physically and digitally accounting records according to Solidarités procedures after a final verification of receipts etc.
• Participate in audits or any checks issued by partners or head office, at the base level

Administration

• Review compliance of payment document with the tax local framework
• Support the Administrative Manager in his/her relationship with the legal firm and support in the preparation of taxes calculation, report, and payment
• Participate in supervision of regulations in effect

Reporting / communication:

• Support the Administrative Manager in relations with local administrative authorities
• Take part in meetings relating to administrative aspects, represent Solidarités International on request
• Ensure that administrative reports are made according to the Solidarités International standards
• Provide all relevant information needed to draft intermediary and final reports

PROFILE OF THE CANDIDATE / REQUIREMENTS

• Previous experience with NGO/INGOs valued
• Previous experience or formation in finance and accountability required
• Availability to work full time (estimated 8am to 6pm) for a minimum of 2 months required
• Language: Romanian and English. Russian and Ukrainian are a plus.

APPLICATION CLOSING DATE

17 April, 2022

Solidarités International reserves itself the right to extend the deadline or to select candidates prior to the closing date, to reject applicants who do not apply with the full package of documents as described below, who apply after the specified deadline, or who do not meet the qualifications for the position without being notified.

APPLICATION PROCESS

Send your CV and cover letter detailing previous experiences toMol.recruitment@solidarites-moldova.org. 
Kindly state the name of the position and the city you are applying for in the heading.

The candidates preselected will be contacted directly for the following step of the process including test and interview.