Support in NGO registration and accounting services

Support in NGO registration and accounting services

Background and Organizational Context

The UN Human Rights Office (Office of the UN High Commissioner for Human Rights – OHCHR) represents the world's commitment to universal ideals of human dignity. It has a unique mandate from the international community to promote and protect all human rights. 

The OHCHR field presence in Moldova, led by the Human Rights Adviser, assists the UN RC Office, UN Country Team in Moldova (UNCT), Government and civil society in strengthening human rights and human rights-based approaches, working closely with the UN Country Team on capacity building and mainstreaming human rights in their work, as well as providing support in engagement with national actors on human rights, including advising national authorities upon request. Thematic priorities for work are: Strengthening rule of law and accountability for human rights violations; Enhancing equality and countering discrimination Integrating human rights in sustainable development; Enhancing civic space and people’s participation.

Position Purpose

Starting from June 2023, OHCHR will begin a protection monitoring project aiming at improving the protective environment and equal access to services for refugees with specific needs and the most vulnerable host community members in Moldova including the Transnistrian region. With the overall aim to ensure effective Programme implementation, OHCHR will hire a Programme Associate. 

The Programme Associate will report to the Finance and Administrative Associate, and ensures a smooth running of the project, assisting in the implementation of day-to-day activities, as needed, in the framework of the relevant OHCHR Annual Work Plan. The incumbent is expected to exercise full compliance with all relevant programming, financial, procurement and administrative rules, regulations, policies and strategies applying.

The Programme Associate applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP and OHCHR rules and regulations.

Pentru a aplica, vă rugăm să adresați link-ul: Apply Now

Data de încheiere a postului vacant : 19 septembrie 2023

 

Key Duties and Accountabilities

1. Administrative Management

  • Assist in the smooth and efficient implementation of program activities, as requested; 
  • Provides logistical support to the organization of meetings, events, external translation and other related activities;
  • Assist the OHCHR Finance and Administrative Associate and other key OHCHR staff in all administrative-related matters, such as logistics support to different events organized by the program, drafting of the minutes for these events and, coordination of field visits and international missions to the program; 
  • Maintain records on all project personnel/national consultants and their respective status (contracts, -ToRs, time and attendance, if appropriate etc.) in accordance with policies and procedures in force;
  • Prepare and issue contracts related to the program;
  • Make pertinent logistical arrangements for the prompt and effective implementation of program activities;
  • Handle the preparation of all program-related documents; 
  • Maintain the program’s database, including registry and maintenance of program files and records;
  • Maintain office equipment and manage office stationary supplies; 
  • Provide general efficient receptionist and information services; 
  • Draft and translate correspondence, when needed; 
  • Compile, copy and distribute all program reports.

2. Financial Management

  • Prepare requests in advance of funds and/or direct payments;
  • Monitor budget expenditures and maintain a proper record of budget and spending;
  • Prepare proposals for budget revisions;
  • Prepare and submit expenditure and budget status reports;
  • Undertake other financial and administrative tasks on ad hoc basis;
  • Arrange for procurement of equipment, supplies and services.

Education

  • Secondary Education or equivalent is required.
  • University Degree in economics, finance, accounting, law, human rights, public administration or another related field is desirable, but not a requirement.

Experience, Knowledge, and Skills

  • At least six years of experience (with secondary education) or three years (with Bachelor degree) in administrative work, accounting/finance, economics, or other substantive area is required.
  • Previous experience in an international organization, consulting company, or NGO is a very strong advantage.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
  • Fluency in both oral and written English, Russian and Romanian is a must. 
  • Working Knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian is an asset.

Core Competencies

Achieve Results:

 LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

 LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 

Learn Continuously

 LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility 

 LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

 LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

 LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies 

Cross-Functional & Technical competencies 

Thematic Area Name Definition
Business Management Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Management Communication

Ability to communicate in a clear, concise and ambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels
Business Management Monitoring Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Business Management Customer Satisfaction/Client Management

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil 

and understand the real customers' needs. Provide inputs to the development of 

customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.
Business Management Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Digital & Innovation Social Media

Knowledge of social media and ability to advise the 

use of social media for development outcomes
Programme and Policy Rule of Law, Security and Human Rights Human Rights Mainstreaming

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

UNDP is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. 

Pentru a aplica, vă rugăm să adresați link-ul: Apply Now

Data de încheiere a postului vacant : 19 septembrie 2023

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