RFP Supply of IT equipment (notebooks) for the “Tekwill in every school program”

RFQ Number: ICTEC-StartupCityCahul-2021-021    
Issuance Date: 23.04.2021
Deadline for Offers: 21.05.2021
Description: Supply of IT equipment (notebooks) for the “Tekwill in every school program”
For:

Moldova ICT Excellence Center Project (ICTEC/Tekwill)

Eu4Moldova Startup City Cahul Project

Funded By: United States Agency for International Development (USAID), EU via Sweden
Issued by: National Association of ICT Companies (ATIC)
ATIC Point of Contacts:  talexeev@ict.md – Tatiana Alexeev, Tekwill in every school” Project Manager llivadari@ict.md – Liuba Livadari, Procurement Manager.

 

Section 1: Instructions to Offerors

1. Introduction:

The National Association of ICT Companies (ATIC) is looking for an official supplier, eligible and responsible to provide IT equipment (laptops) for the “Tekwill in every school program”, as described below in Section 1 (Instruction to Offerors). The given procurement is managed under the ICTEC Project - an official program of the United States Agency for International Development (USAID), Contract Nr. AID-117-A-15-00002, and the EU4Moldova Startup City Cahul financed by EU via Sweden, both carried out in the Republic of Moldova.  

For more details please refer to Section 3 – Technical Specifications.

 

About ATIC: THE MOLDOVAN ASSOCIATION OF ICT COMPANIES (“ATIC”) is the business Organization uniting 45 companies. Umbrella Organization gathering over 5000 employees. 

Being established in 2006, ATIC is the action leading association and the voice of the Moldovan ICT industry that promotes the development of the ICT sector in Republic of Moldova through viable partnerships between companies, similar organizations, government, state institutions and international organizations. The association was founded to represent the industry on different policy and legislative issues and to facilitate the exchange of best practices between members. ATIC mission is to protect and promote the Association members’ interests as well as facilitate a more favorable ICT business climate. 

 

The ICTEC Project (Tekwill) is a USAID program implemented by the National Association of ICT Companies (ATIC). The project will be implemented as a private-public partnership (though Global Development Alliances instrument (GDA)), between the Moldovan Government, private industry, academia and donors. The private partners include multinational companies, IBM and Microsoft, and also Moldovan Association of Private ICT Companies (ATIC) members that are local (operated) ICT companies. The private partners will bring significant new resources, ideas, software, technologies and development activities, such as trainings, practical assignments, and mentorship. The private sector partners will have the chance to use the center to communicate with the university, SMEs, startups, professionals and contribute to the curricula improvement answering the market needs, as well as the improvement of the IT and entrepreneurship ecosystem that will lead to the economic growth of the country. The Government of Moldova supports this project at the highest level of the Prime Minister, and the partners include Ministry of ICT, Ministry of Education, and E-Government Center. The space will be provided by the Technical University, as part of the Government commitment to this project. The e-Government Center will use the center as a training and capacity building resource for the public e-transformation and IT managers.

The EU4Moldova: Startup City Cahul Project financed by EU through Sweden is in line with the Annual Action Programme 2019 in favor of the Republic of Moldova and its Action entitled, based on the Commission Decision ENI/2019/042-243.  

The overall objective of the Action is to harness and strengthen the potential of the digital economy and enhance regional competitiveness, its business and its investment environment.  

The specific objectives are:  

·       Foster partnerships for innovation and entrepreneurship between the private sector, public sector and educational institutions in the region of Cahul.  

·       Promote technology, problem solving and creative solutions in learning and make STEM topics (Science, Technology, Engineering and Mathematics) more attractive for women and men, girls and boys.  

·       Facilitate the emergence of start-ups in innovative sectors, build their capacity and investment readiness. 

 

About “Tekwill in Every School” program

“Tekwill in Every School” aims to transform and digitalize education in the Republic of Moldova, by providing every school in the country the opportunity to access a free eLearning platform, for students aged between 13-19 years to benefit from interactive digital content. The e-courses will allow students to acquire the necessary knowledge and skills required by the future jobs’ workplace.

Our mission is to harness Moldova’s untapped human capital and to help grow a young and innovative generation of software engineers, IT developers, and creative professionals that will design, here at home, products that will meet social challenges at national and global scale.

During summer 2021, over 390 teachers are expected to undergo a complex training program with regards to the program’s courses for a period of 3 months. Upon completion of the training program, teachers are expected to teach at least one course to at least one class of students in their schools. In order to support teachers better prepare for their lessons, the program is providing a donation of laptops to all beneficiary teachers that are delivering the Tekwill courses as part of the school program.

 

Offerors are responsible for ensuring that their offers are received by ATIC in accordance with the instructions, terms, and conditions described in this RFQ. Failure to comply with the instructions described in this RFQ may lead to the disqualification of an offer.

 

2. Offer Deadline and Protocol: Offers must be submitted no later than 17:00, local Chisinau time, on May 21, 2021.

Offers received after the specified time and date will be considered late and will NOT be evaluated by ATIC.

 

     Electronic Submission Only:

The only acceptable submission method is electronical – via email.

Any email offers must be sent to the following address:

to: llivadari@ict.md, Liuba Livadari, Procurement Manager

cc: talexeev@ict.md, Tatiana Alexeev, “Tekwill in every school” Project Manager

 

 

Offers must be submitted in one package in pdf format files, including the Forms A-F and other mandatory documents required by this solicitation documents – details in Section 3 - Technical Specifications. The Quotation for the requested goods shall follow the FORM F – Financial offer

 

All offers must be prepared in one of the 3 languages: English Romanian or Russian.

 

3. Questions: Questions regarding the technical or administrative requirements of this RFQ may be submitted no later than 17:00, local Chisinau time on May 15, 2021, by email to  icorbu@ict.md, cc: llivadari@ict.md  Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification—and the responses thereto—that ATIC believes may be of interest to other offerors will be circulated to all RFQ recipients who have indicated an interest in bidding.

 

Only the written answers issued by ATIC will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of ATIC or any other entity should not be considered as an official response to any questions regarding this RFQ.

 

4. Specifications: Section 3 contains the technical specifications of the required items. All commodities offered in response to this RFQ must be new and unused. In addition, all electrical commodities (if applicable), must operate on 240V, 50Hz (compatible with .

 

Please note that, unless otherwise indicated, stated brand names or models are for illustrative description only. An equivalent substitute, as determined by the specifications, is acceptable.

 

5. Quotations: Quotations in response to this RFQ must be set on a fixed-price, all-inclusive basis, including delivery and all other costs required at Section 3. Pricing must be presented in MDL.

 

Currency of Quotation: Pricing must be presented in USD (VAT 0%, and exempt of customs taxes).

Quotation validity: Offers must remain valid for no less than ninety (90) calendar days after the offer deadline. In exceptional circumstances, ATIC may request Companies to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation.

In addition, offerors responding to this RFQ are requested to submit a copy of their official registration or business license.

 

Mandatory documents to be submitted: Offerors responding to this RFQ are requested to submit the following documents:

·       Application form (FORM A)

·       Letter of Transmittal (see FORM B)

·       Offeror’s Summary Sheet (see FORM C)

·       Certification Regarding Responsibility Matters (see FORM D)

·       Evidence Regarding Responsibility Matters (see FORM E)

·       Dully filled in Quotation form (FORM F), in line with the technical specifications (Detailed offered technical description of the offered goods);

·       Copy of Company’s Registration Certificate;

·       Tax Registration/ no debt Certificate issued by the Tax Authority evidencing that the Bidder has no debts

·      Manufacturer’s authorization to act on behalf of the manufacturer, if the offeror is not the manufacturer of goods

·      Export/Import Licenses, if applicable

·      Name and address of the authorized entity/Service  Center in Chisinau, Moldova for warranty/ guarantee repair, maintenance services (including registration certificate)

·      Quality Certificate (e.g., ISO, etc.) and/or other similar certificates, accreditations, awards, and citations received by the supplier, if any

·      Certificates of quality and origin for the offered goods

·      Environmental Compliance Certificates, Accreditations, and/or Markings/Labels, and other evidences of the Supplier’s practices which contributes to the ecological sustainability and reduction of adverse environmental impact (e.g., use of non-toxic substances, recycled raw materials, energy efficient equipment, reduced carbon emission, etc.), either in its business practices or in the goods it manufactures

·       Most recent Income Statement and Balance Sheet, for the last 3 years; ATIC has the right to reject any offer if submitted by a Supplier whom is not financially capable and/or had serious financial problems – low liquidity ration, (ATIC may check offeror’s financial capacity of the Offeror and has the authority to seek references from concerned parties & banks on the Company’s financial standing;

·       A statement whether any import or export licenses are required in respect of the goods to be purchased including any restrictions on the country of origin, use/dual use nature of goods or services, including and disposition to end users (where applicable);

·       Description of warranty arrangements, name and address of the authorized service in  the Republic of Moldova (please describe the procedure).

·       3 Reference Letters (proof of satisfactory performance) from Clients in terms of (3) years;

·      In case the Offeror’s cost proposal exceeds the equivalent of USD 50.000, the Offeror shall provide a bank guarantee in amount of 10% per model annex No.1 below. The bank guarantee must be annexed to Cost Proposal

 

6. Delivery: DAP (Chisinau – Tekwill center, Studentilor str. 9/11). As part of its response to this RFQ, each offeror is expected to provide an estimate (in calendar days) of the execution timeframe (after order receipt). The delivery estimate presented in an offer in response to this RFQ must be upheld in the performance of any resulting contract.

Expected delivery: 45 calendar days from the conformation of order/contract issue.

Without limiting any other rights or obligations of the parties hereunder, if the Supplier will be unable to deliver the goods by the delivery date(s) stipulated in the contract, the Supplier shall (a) immediately consult with ATIC to determine the most expeditious means for delivering the goods and (b) use an expedited means of delivery, at the Supplier's cost (unless the delay is due to Force Majeure), if reasonably so requested by ATIC.

7. Customs clearance of goods shall be done by the supplier.

8. Source/Nationality/Manufacture: The authorized geographic code under this specific agreement is 110. In any case, offerors may not offer or supply any goods or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Burma (Myanmar), Cuba, Iran, North Korea, (North) Sudan, Syria.

All goods and services offered in response to this RFP or supplied under any resulting award must meet USAID Geographic Code 935 in accordance with the United States Code of Federal Regulations (CFR), 22 CFR §228, available at: http://www.gpo.gov/fdsys/pkg/CFR-2012-title22-vol1/pdf/CFR-2012-title22-vol1-part228.pdf.

9. Warranty: The warranty coverage must be valid on all goods/services/works for a minimum of three (3) years after delivery/execution and acceptance of the services/works, unless otherwise specified in the technical specifications (Section 3). The full warranty shall include maintenance, troubleshooting and repair including provision of spare parts.

10. Taxes and VAT: The agreement under which this procurement is financed does not permit the financing of any taxes, VAT, tariffs, duties, or other levies imposed by any laws in effect in the Cooperating Country.  No such Cooperating Country taxes, VAT, charges, tariffs, duties or levies will be paid under an order resulting from this RFQ. In the event that any exempt charges are paid by the Subcontractor, they will not be reimbursed to the Subcontractor by ATIC.  The Subcontractor shall immediately notify ATIC if any such taxes are assessed against the Subcontractor or its subcontractors/suppliers at any tier. The Subcontractor is responsible for payment of all applicable taxes, as prescribed under the applicable laws, associated with wages/salaries/compensation for services rendered by individuals employed by the Subcontractor and who are directed to work as required under this Subcontract.  The Subcontractor is liable for payment of all applicable taxes associated with revenues (profit), and other such taxes, fees, or dues for which Subcontractor is normally responsible as a result of operating its business.

11. Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and its principal officers are not debarred, suspended, bankrupt, or otherwise considered ineligible for an award.

The offeror shall prove its eligibility and qualification by providing supporting documents to comply with the above:

Eligibility Criteria  
Legal status Company is a legally registered entity. Filled and Signed Form A – application Form
Eligibility and conflicts of interest

-   Supplier is not suspended, nor debarred, nor otherwise identified as ineligible by any UN Organization, US Government, EU or other international Organization.

-   Has not declared bankruptcy, is not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal action against the supplier that could impair its operations in

the foreseeable future.

No conflicts of interest in accordance.

Signed/Filled in

FORM D.

Certification Regarding Responsibility Matters,

FORM B.

Letter of Transmittal,

FORM C.

Certificate of Independent Price Determination

Licenses, Authorizations, Certificates

-   Manufacturer’s authorization to act on behalf of the manufacturer, if the offeror is not the manufacturer of goods.

-   Export/Import Licenses, if applicable

Tax Registration/ no debt Certificate issued by the Tax Authority evidencing that the Bidder has no debts

Statements to be provided
 

-    Name and address of the authorized entity/Service  Center in Chisinau, Moldova for warranty/ guarantee repair, maintenance services (including registration certificate)

-    Quality Certificate (e.g., ISO, etc.) and/or other similar certificates, accreditations, awards, and citations received by the supplier, if any

-    Certificates of quality and origin for the offered goods

-    Environmental Compliance Certificates, Accreditations, and/or Markings/Labels, and other evidences of the Supplier’s practices which contributes to the ecological sustainability and reduction of adverse environmental impact (e.g., use of non-toxic substances, recycled raw materials, energy efficient equipment, reduced carbon emission, etc.), either in its business practices or in the goods it manufactures

-    List and value of major contracts of similar nature and size successfully completed in the past three years, (year, client, amount, contact details)

Most recent Income Statement and Balance Sheet, for the last 3 years; ATIC has the right to reject any offer if submitted by a Supplier whom is not financially capable and/or had serious financial problems – low liquidity ration, (ATIC may check offeror’s financial capacity of the Offeror and has the authority to seek references from concerned parties & banks on the Company’s financial standing

-provide information /separate documents

-Describe in FORM E.

Evidence of Responsibility Statement / Separate document

-Provide copies

Qualification

-   No contract non-performance in the last 3 years (because of default/bankruptcy)

No court or arbitral decisions against the supplier in the last 3 years

Signed Form D

Certification regarding responsibility Matters

  -   At least 3-years of experience in supplying and provision of IT equipment

Describe in FORM E.

Evidence of Responsibility Statement

 

5. Evaluation and Award: The award will be made to a responsible offeror whose offer follows the RFQ instructions, meets the eligibility requirements, and meets or exceeds the minimum required technical specifications, and is judged to be the best value based on a lowest-price, technically-acceptable basis, business experience, the visual aspect of the work to be performed, similar objects in the past and short production and installation terms.

Technical Evaluation The offers will be evaluated for their compliance/non-compliance with the technical requirements and specifications stated in this RfQ (pass -Yes, Fail -No)  
 

Full compliance of Offer to the Technical Requirements

▪ Full compliance of offered goods to the Technical Specifications and required quality standards

▪ Availability of certificates of quality and origin for the offered equipment

▪ Equipment offered shall be FCC compliant and shall be compatible with the Microsoft Hardware Compatibility List

▪ Acceptability of after-sales service capacity and appropriateness of service network in areas of delivery

▪ Ability to deliver goods in all areas required by this RfQ

Filled in Form F – Quotation form (tables 1 and 2) and
Financial Evaluation

·  Compliance with pricing conditions described in the RFQ

·  Detailed analysis of the price based on requirements listed in Section 3 and quoted for by the bidders in Form F.

·  Price comparison shall be based on the landed price, including transportation, insurance and the total cost of ownership (including spare parts, consumption, installation, commissioning, training, special packaging, etc., where applicable)

Comparison with budget/internal estimates.

Filled in Form F – Quotation form

 

Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration. ATIC reserves the right to waive immaterial deficiencies at its discretion.

Best-offer quotations are requested. It is anticipated that award will be made solely on the basis of these original quotations. However, ATIC reserves the right to conduct any of the following:

·       ATIC may conduct negotiations with and/or request clarifications from any offeror prior to award.

·       While preference will be given to offerors who can address the full technical requirements of this RFQ, ATIC may issue a partial award or split the award among various suppliers, if in the best interest of the Project.

·       ATIC may cancel this RFQ at any time.

Please note that in submitting a response to this RFQ, the offeror understands that USAID or EU/Sweden are not party to this solicitation and the offeror agrees that any protest hereunder must be presented - in writing with full explanations - to the ICTEC Project for consideration, as USAID or EU/Sweden will not consider protests regarding procurements carried out by implementing partners. ATIC, at its sole discretion, will make a final decision on the protest for this procurement.

13. Terms and Conditions: This is a Request for Quotations only. Issuance of this RFQ does not in any way obligate ATIC or the ICTEC Project to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.

This solicitation is subject to ATIC’s standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note that the following terms and conditions will apply:

Payment No. Installments Payment Amount
1 In 15 days after signing the contract 30 % of subcontract fixed price
2 In 15 days after delivery of goods 70% of subcontract fixed price


a) Payment will be made in MDL, via wire transfer to the account specified in the Subcontractor’s invoice.  Payment of unpaid balances will be made upon completion and final acceptance of all works and deliverables by ATIC. Any invoices for services rendered and deliverables submitted - but not accepted by ATIC - will not be paid until the Subcontractor makes sufficient revisions to the deliverables such that ATIC may approve the deliverables and thus the invoice.

b) Payment will only be issued to the entity submitting the offer in response to this RFQ and identified in the resulting award; payment will not be issued to a third party.

c) Any award resulting from this RFQ will be firm fixed price, in the form of a purchase order.

d) No goods or services may be supplied that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Burma (Myanmar), Cuba, Iran, North Korea, (North) Sudan, Syria.

e) Any international air or ocean transportation or shipping carried out under any award resulting from this RFQ must take place on U.S.- flag carriers/vessels.

f) United States and EU laws prohibit transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFQ must ensure compliance with these laws.

g) Economic resources provided by the EU under this Project shall not be made available to, or for the benefit of, third parties - whether entities, individuals or groups of individuals - designated by the EU as subject to restrictive measures in the lists provided at www.sanctionsmap.eu (“EU Restrictive Measures”).

The Cooperation Partner shall cooperate with Sida and/or the Contracting Authority in assessing if the third parties - whether entities, individuals or groups of individuals - identified by the Cooperation Partner as recipients of funds in connection with the implementation of the respective Contribution Agreement fall under the scope of EU Restrictive Measures. In the event that such recipients would fall under the scope of EU Restrictive Measures, the Cooperation Partner shall promptly inform Sida and/or the Contracting Authority.

h) The title to any goods supplied under any award resulting from this RFQ shall pass to ATIC following delivery and acceptance of the goods by ATIC. Risk of loss, injury, or destruction of the goods shall be borne by the offeror until title passes to ATIC.

At any time during the validity of the quotation, ATIC shall not accept any changes in unit prices, due to escalation, inflation, exchange rates fluctuation, or other market factors, after the receipt of the quotation.

At the time of award of the Contract, ATIC reserves the right to increase or decrease the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without changes in the unit price or other terms and conditions.

 

Section 2: Offer Checklist

To assist offerors in preparation of proposals, the following checklist summarizes the documentation to include an offer in response to this RFQ: the list of documents as per Section 1, p.5 Mandatory documents to be submitted:

 

Section 3: Technical Specifications and Requirements

The table below contains the List of the required goods/services. Offerors are requested to provide quotations, including the technical specifications of the IT equipment , containing the information below on official letterhead or official quotation format (As per FORM F – Quotation Form).

Nr Goods and Technical Specifications Country of Import Measure unit Quantity per Donor Total Quantity
1

Notebook type 1 (8 Gb RAM)

15.6" Full HD (1920x1080) Non-glare, 

CPU  min 4Cores, min.  Threads 4min frequency. 2,4Ghz, turbo min. 3,5Ghz, min 6 MB Cash, Bus Speed, TDP max. 15 W 

Ram 8Gb (1x 8Gb),  

min 256GB SSD M.2 PCI NVMe Ports: HDMI, 1 microphone in;

1 headphone; 

Gbit Ethernet,  

802.11ax,RJ 45, 

Bluetooth, 1x USB-C , 

2x USB 3.1, 1x USB 2.0, 

HD Webcam, 

Card Reader, Black. 

Keyboard: English, Romanian, RussianPointing device: Touchpad

Wireless conn.: wi-fi, bluetooth

OS, Windows 10 pro

Microsoft office installed eng 2019 (perpetual license)

Accessories:

Wireless optical mouse with batteries included

Notebook bag

  Units

ICTEC – 227 units

EU – 93 units

Total

320 units

 

Notebook type 2 (16 Gb RAM)

15.6" Full HD (1920x1080) Non-glare, 

CPU  min 4Cores, min.  Threads 4min frequency. 2,4Ghz, turbo min. 3,5Ghz, min 6 MB Cash, Bus Speed, TDP max. 15 W 

RAM 16Gb ,  

min 256GB SSD M.2 PCI NVMe Ports: HDMI, 1 microphone in;

1 headphone; 

Gbit Ethernet,  

802.11ax,RJ 45, 

Bluetooth, 1x USB-C , 

2x USB 3.1, 1x USB 2.0, 

HD Webcam, 

Card Reader, Black. 

Keyboard: English, Romanian, RussianPointing device: Touchpad

Wireless conn.: wi-fi, bluetooth

OS, Windows 10 pro

Microsoft office installed eng 2019 (perpetual license)

 

Accessories:

Wireless optical mouse with batteries included

Notebook bag

  Units

ICTEC – 50 units

EU – 20 units

Total

70 units

  Warranty and aftersales requirements:        
  a) Warranty (full) min 36 months        
  b) Service Center in Moldova        
  c) Brand new replacement if unit is beyond repair (withing warranty period)        
  Delivery costs included        
  Other Direct Costs        

 

Annex 1. Bank Guarranty in Romanian

(In case the Offeror’s cost proposal exceeds the equivalent of USD 50.000).

GARANŢIA PENTRU OFERTA (GARANŢIA BANCARĂ)

[Banca emitentă va completa acest formular de garanţie bancară în conformitate cu instrucţiunile indicate mai jos. Garanţia bancară se va imprima pe foaie cu antetul băncii, pe hîrtie specială protejată.]

 

________________________________________________________

[Numele băncii şi adresa oficiului sau a filialei emitente]

 

Beneficiar: _______________ [numele şi adresa autorităţii contractante]  

Data: ________________

 

GARANŢIE DE OFERTĂ Nr._________________

[denumirea băncii] a fost informată că [numele ofertantului] (numit în continuare „Ofertant”) urmează să înainteze oferta către Dvs. la data de ___________ (numită în continuare „ofertă”) pentru livrarea/prestarea ______________ [obiectul achiziţiei] conform invitaţiei la licitaţia nr.________________din _____________ 201_ [numărul şi data licitaţiei].

La cererea Ofertantului, noi, [denumirea băncii], prin prezenta, ne angajăm în mod irevocabil să vă plătim orice sumă sau sume ce nu depăşesc în total suma de [suma în cifre] ( [suma în cuvinte] ), la primirea de către noi a primei solicitări din partea Dvs. în scris, însoţite de o declaraţie în care se specifică faptul că Ofertantul încalcă una sau mai multe dintre obligaţiile sale referitor la condiţiile ofertei, şi anume:  

 

a)    şi-a retras oferta în timpul perioadei valabilităţii ofertei sau a modificat oferta după expirarea termenului-limită de depunere a ofertelor; sau

 

b)    fiind anunţat de către autoritatea contractantă, în perioada de valabilitate a ofertei, despre adjudecarea contractului: (i) eşuează sau refuză să semneze formularul contractului; (ii) nu acceptă rectificarea erorilor aritmetice, efectuată de către grupul de lucru, erori depistate în ofertă în timpul examinării ei; sau (iii) eşuează sau refuză să prezinte garanţia de bună execuţie, dacă se cere conform condiţiilor licitaţiei, ori nu a executat vreo condiţie specificată în documentele de licitaţie, înainte de semnarea contractului de achiziţie.

 

Această garanţie va expira în cazul apariţiei uneia dintre următoarele situaţii:

a) Ofertantul devine ofertant cîştigător, la primirea de către noi a copiei înştiinţării privind adjudecarea contractului şi în urma emiterii Garanţiei de bună execuţie eliberată către Dvs. la solicitarea Ofertantului, sau

b) Ofertantul nu devine ofertant cîştigător, fie în urma primirii de către noi a copiei înştiinţării Dvs. despre numele altui ofertant cîştigător; fie la terminarea perioadei de treizeci de zile după expirarea valabilităţii ofertei depuse de către Ofertant în cadrul licitaţiei.

Prin urmare, orice cerere sau plată în conformitate cu această garanţie trebuie recepţionată de către noi la oficiu pînă la data respectivă inclusiv.

Prezenta garanţie este valabilă pînă la data de ______________________.

_____________________________

[semnătura autorizată a băncii]

 

 

 FORM A. Tender Application

 

To be filled in by an ATIC employee

Date of receipt of the offer by ATIC

Registration number

"______" ________________ 2021

No. _________

Full Name ____________________

signature ________________________

 

APPLICATION FOR PARTICIPATION IN TENDER

Having read the RFQ# ICTEC-StartupCityCahul-2021-021 for the Supply of IT equipment (notebooks) for the Tekwill in every School Program, we, the undersigned, hereby offer the following services in accordance with the terms of the above RFQ.

1. GENERAL INFORMATION ABOUT THE PARTICIPANT

1.

Legal name of the offeror:

 

2.

Legal address:

 

3.

Actual address:

 

4.

Date of state registration:

 

5.

Full name and position of the entity Head

 

6.

Phone number of the entity Head:

 

7.

Contact person:

 

8.

Contact person's phone number:

 

9.

Contact person's email address:

 

10.

Web Site:

 

11.

Bank details:

 

12.

Nature of business of the offeror according to the Certificate from the Unified State Register and / or the Charter of the legal entity:

 

 


By signing and submitting this application _________ [ name of the offeror] agrees to do the following if ATIC determines this offer to be successful:

  • not to make any changes to the offer and adhere to the terms of this offer for the period of its validity, which is 90 calendar days from the date of its submission. This offer can be accepted by ATIC at any time before the end of its validity period;
  • to sign a contract within 30 days from the date of acceptance of this offer with mandatory compliance with the provisions of the agreement;
  • to provide the necessary services in accordance with the terms of this offer;
  • to ensure the completeness and accuracy when executing this offer in the form, prices/tariffs and within the terms specified in this offer and RFQ, in particular in the technical requirements for the subject of purchase.

By signing and submitting this Application, the offeror agrees to the following:

  • the offeror has read the RFQ published by ATIC;
  • the offeror accepts all the requirements and conditions of the RFQ
  • ATIC is not obligated to accept the best-priced offer or any of the offers received. Until the moment of signing the contract ATIC does not have any obligations towards the offerors or potential offerors;
  • ATIC reserves the right to reject offers of all offerors in case of non-compliance;
  • this offer and RFQ are integral parts of the relevant contract for the purchase of services to be concluded between ATIC and the successful offeror;
  • participation of related persons in the tender or collusion of offerors is prohibited. If such facts have been discovered, the results of the tender will be canceled or the contract with the selected supplier will be terminated unilaterally before the deadline with the mandatory return of all assets received by such contractor under the contract and compensation for losses caused to ATIC;
  • to provide services only through one legal entity/individual and not to have the right to change the service provider during the term of the agreement. The exception is the reorganization of a legal entity / name change / merger.

We / I hereby confirm our legal, financial and other ability to fulfill the terms of this offer and RFQ to enter into a contract for the supply of services and faithful representation of all information specified in the offer.

Authorized person to sign the offer on behalf of [name of the offeror] in accordance with the Charter:

Date:

 

Signatory’s Name:

 

Position:

 

Signatory:

 

 

 FORM B. Letter of Transmittal

The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the offeror, as part of the Technical Volume:

To:                              National Association of ICT Companies

                                    9/11, Studentilor Str., Chisinau, Moldova

Tender reference No.:         RFQ # ICTEC-StartupCityCahul-2021-021

We, the undersigned, hereby provide the attached offer to perform all work required to complete the activities and requirements as described in the above-referenced RFQ. Please find our offer attached.

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFQ. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFQ—are eligible to participate in this procurement under the terms of this solicitation.

Furthermore, we hereby certify that, to the best of our knowledge and belief:

  • We have no close, familial, or financial relationships with any ATIC or above-mentioned project staff members;
  • We have no close, familial, or financial relationships with any other offerors submitting proposals in response to the above-referenced RFQ; and
  • The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
  • All information in our proposal and all supporting documentation is authentic and accurate.
  • We understand and agree to ATIC’ prohibitions against fraud, bribery, and kickbacks.

We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete.

Authorized Signature:                                                                                                                                                         

Name and Title of Signatory:                                                                                                                                           

Date:                                                                                                                                                                                          

Company Name:                                                                                                                                                                   

Company Address:                                                                                                                                                                                 

Company Telephone and Website:                                                                                                                               

Company Registration or Taxpayer ID Number:                                                                                                      

Does the company have an active bank account (Yes/No)?                                                                               

Official name associated with bank account (for payment):                                                                              

 

 FORM C. Certificate of Independent Price Determination

Certificate of Independent Price Determination

 ________________________ (hereinafter called the "offeror")

(Name of Offeror)

(a) The offeror certifies that—

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to— (i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory—

(1) Is the person in the offeror’s organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; or

(2)(i) Has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this provision ____________________ [insert full name of person(s) in the offeror’s organization responsible for determining the prices offered in this bid or proposal, and the title of his or her position in the offeror’s organization];

(ii) As an authorized agent, does certify that the principals named in subdivision (b)(2)(i) of this provision have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision.

(c) If the offeror deletes or modifies paragraph (a)(2) of this provision, the offeror must furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.

Company Name:                                                                                                                                                                                     

By (Signature): ___________________ Title: _____________________

Printed Name: ____________________ Date: _____________________

 

 FORM D. Certification Regarding Responsibility Matters

CERTIFICATION REGARDING RESPONSIBILITY MATTERS

(a)    (1) The Offeror certifies, to the best of its knowledge and belief, that -

(i)  The Offeror and/or any of its Principals -

  • Are ☐, are not ☐, presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Moldovan agency;
  • Have ☐, have not ☐, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public contract or subcontract; violation of state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Moldovan criminal tax laws, or receiving stolen property;
  • Are ☐, are not ☐, presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;
  • Have ☐, have not ☐, within a three-year period preceding this offer, been notified of any delinquent Moldovan taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(ii)  The Offeror has ☐ has not ☐, within a 3-year period preceding this offer, had one or more contracts terminated for default by any Moldovan agency.

(2) “Principal,” for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment; and similar positions).   This certification concerns a matter within the jurisdiction of an agency of Moldova and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under local legislation.

(b) The Offeror shall provide immediate written notice to ATIC if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror’s responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by ATIC may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available ATIC, ATIC may terminate the contract resulting from this solicitation for default.

Company Name:                                                                                                                                                                       

By (Signature): ___________________ Title: ____________________

Printed Name: ____________________ Date: ___________________

 

 FORM E. Evidence of Responsibility Statement

Evidence of Responsibility Statement

This statement describes the offeror’s internal policies and procedures, as well as its ability to comply with the terms and conditions of a potential subcontract resulting from RFQ No.________.  The offeror shall complete the information in this statement as part of its proposal.

Company Name:                                                                                               

1. Authorized Negotiators

The offeror’s proposal in response to RFQ No. may be discussed with any of the following individuals. These individuals are authorized to represent our company in negotiation of this proposal.

Names of authorized negotiator(s):                                                                                                                   

These individuals can be reached at the following office:

Address:                                                                                                             

Telephone/Email:                                                                                             

2. Adequate Financial Resources

We hereby certify that the above-named company maintains adequate financial resources to manage any subcontract resulting from this offer.

3. Ability to Comply

We certify we are able to comply with the proposed schedule and period of performance, having taken into consideration all existing business commitments, commercial as well as governmental.

4. Record of Performance, Integrity, and Business Ethics

Our record of integrity is outstanding.  We have no allegations of lack of integrity or of questionable business ethics. Our integrity can be confirmed by our Past Performance References, contained in the Technical Volume.

5. Organization, Experience, Accounting and Operational Controls, and Technical Skills

Describe how the subcontract will be managed:                                                                                                                                                  

6. Equipment and Facilities

We maintain the necessary facilities and equipment to carry out the subcontract.

7. Eligibility to Receive Award

We are qualified and eligible to receive an award under applicable laws and regulation.  In addition, we have performed similar work/services/supplied similar goods – describe:                                                                                                             

8. Acceptability of Subcontract Terms and Conditions

We have reviewed the solicitation document and attachments and agree to the terms and conditions set forth therein.

I hereby certify that the above statements are true and accurate, to the best of my knowledge.

Company Name:                                                                                                                                                     

By (Signature): ___________________ Title: _____________________

Printed Name: ____________________ Date: _____________________

 

FORM F. QUOTATION FORM

The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the offeror.

 

Quotation for RfQ # ICTEC-StartupCityCahul-2021-021

Table 1: Quotations schedule

Item

#

Description of Goods

Q-ty

Unit price,

MDL

(VAT exclusive)

Total Price,

 MDL

(VAT

 exclusive)

A.

Notebooks

     

 

Notebook type 1 (8 Gb RAM)

320

   

 

ICTEC

227

   

 

EU

93

   

1

15.6" Full HD (1920x1080) Non-glare, 

Intel Core i5, gen. 10 

Ram 8Gb (1x 8Gb),  

HDD 512Gb  

Ports: HDMI, 1 microphone in;

1 headphone; 

Gbit Ethernet,  

802.11ax,RJ 45, 

Bluetooth, 1x USB-C , 

2x USB 3.1, 1x USB 2.0, 

HD Webcam, 

Card Reader, Black. 

Keyboard: English, Romanian, Russian

Pointing device: Touchpad

Wireless conn.: wi-fi, bluetooth

OS, Windows 10 pro

Microsoft office installed eng 2019 (perpetual license)

 

 

   

Accessories:

Wireless optical mouse with batteries included

 

   

Notebook bag

 

   
 

Notebook type 2 (16 Gb RAM)

70

   
 

ICTEC

50

   
 

EU

20

   

2

15.6" Full HD (1920x1080) Non-glare, 

Intel Core i5, gen. 10 

RAM 16Gb ,  

HDD  512Gb  

Ports: HDMI, 1 microphone in;

1 headphone; 

Gbit Ethernet,  

802.11ax,RJ 45, 

Bluetooth, 1x USB-C , 

2x USB 3.1, 1x USB 2.0, 

HD Webcam, 

Card Reader, Black. 

Keyboard: English, Romanian, Russian

Pointing device: Touchpad

Wireless conn.: wi-fi, bluetooth

OS, Windows 10 pro

Microsoft office installed eng 2019 (perpetual license)

     

Accessories:

Wireless optical mouse with batteries included

     

Notebook bag

     

 

Sub-total A

 

   

B

Delivery and Related Costs:

 

   

 

Delivery Costs (including customs clearance procedure)

     

 

Insurance Costs

     

 

Other Costs (please specify)

 

   

 

Sub-total B

 

   

 

ICTEC

71%

 

 

 

EU

29%

 

 

 

TOTAL A + B

     

 

ICTEC

71%

 

 

 

EU

29%

 

 

 

Country of Import -

The financial offer is valid for 90 calendar days from the RFQ deadline.

TABLE 2: Offer compliance with other related requirements conditions:

 

Other Information pertaining to our Quotation are as follows:

Your Responses

Yes, we will comply

No, we cannot comply

If you cannot comply, please indicate counter proposal

Delivery Lead Time (up to 45 calendar days)

     

Delivery - DAP (Chisinau, Studentilor str, 9/11)

     

Warrantee and After-sales Requirements

     

a)      Warranty – min 36 months

     

b)     Brand new replacement of items if the items are beyond repair (under warrantee period)

     

c)      Availability of Service Center in Moldova

     

Validity of Quotation - 90 calendar days

     

All other requirements and information not provided in the above tables, automatically implies our full compliance with the requirements, terms and conditions of the RFQ.

*Please indicate the information on the Service Center (Company and address, contact person, e-mail, phone number)

Authorized Signature:                                                                                                                                                         

Name and Title of Signatory:                                                                                                                                           

Date:                                                                                                                                                                                          

Company Name:                                                                                                                                                                   


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