Terms of Reference (ToR) for Topographical Services required for Moldova HiTech Park

Description:   Topographical Services required for Moldova HiTech Park

Employer:      Moldova Innovation Technology Park (MITP)

Partner organization: German Development Cooperation (GIZ)

Type of Contract:      Service contract

Contract period:       November – 31 December 2025, with the possibility of extension

 

A. Introduction and Background

Moldova Innovation Technology Park (MITP) is looking for a topographical company which will provide a topographical study/survey for Moldova HiTech Park.

B. Scope and Objective

The primary objective of this assignment is to carry out a comprehensive topographical study of the proposed MHTP site (approximately 50 ha in total) and deliver accurate, up-to-date topographic maps and digital data, which will serve as the basemap for master planning, detailed design, and engineering of the park’s infrastructure and facilities. The survey will be done in two phases corresponding to the land allocation phases, but the final deliverables shall cover the entire area seamlessly.

The topographical surveys shall be carried out in accordance with the preliminary layout coordinated with LLC “Moldova HiTech Park”. The surveys will cover the 24.4 ha plot (cadastral no. 3153201.005) and an additional ~25 ha (from cadastral no. 3153201.336). The topographical survey plans shall be prepared at a scale of 1:500 in the national coordinate system MOLDREF 99, with the reference elevation – Baltic Sea Level. The contractor shall prepare and deliver the topographical survey in two hard-copy sets and one editable digital copy in DWG, DXF and PDF formats at a 1:500 scale, including all necessary approvals and coordinate information in accordance with national legislation.

The topographical surveying services shall be carried out in accordance with Law No. 778 of 27.12.2001 on Geodesy, Cartography, and Geoinformatics, by certified specialists in the field. In preparing the topographical survey plans, the following normative documents in force in the Republic of Moldova shall be observed:

  • NCM A.03.11:2017 “Engineering Surveys for Construction. General Provisions”;
  • NCM A.06.02:2014 “Execution of Topographical and Geodetic Works in Construction”;
  • NCM A.06.02:2015 “Execution of Geodetic Works in Construction”;
  • GOST 21.302 “System of Design Documentation for Construction. Conventional Graphic Symbols in Documentation for Engineering and Geological Surveys”;
  • NCM L.02.12-2:2017 “Construction Economics. Reference Price Indicators for Geological Survey Works.”

Topographical measurements shall be performed for all points that define details on the ground, including those representing works completed or under execution. The measured points on site must ensure sufficient density to produce contour lines with an interval of 0.5 m and 1 m, and must accurately represent the relief forms with the required precision. The Contractor shall examine all utility networks within the surveyed area and shall mark them on the topographical plan.

C. Required qualifications:

  • The surveying firm must be legally registered in Moldova and licensed/authorized to carry out geodetic and topographic works. The team should include certified specialists in geodesy/topography, in accordance with Moldovan law.
  • The Contractor should have a proven track record of at least 3 years in performing topographical surveys for civil engineering or construction projects.
  • The Contractor must possess the necessary equipment and software to carry out high-accuracy surveys. This includes a sufficient number of modern total stations, GNSS receivers (dual-frequency RTK GPS/GNSS capable of tying into the MOLDPOS network or local base stations), leveling instruments, and other tools (e.g. laser distance meters, drones/UAVs with photogrammetry or LiDAR capability if proposed for efficiency, etc.). All equipment should be in good calibration. The team should be proficient in survey computation and drafting software (e.g. AutoCAD, Civil 3D or equivalent, GIS software) to produce the required digital plans.

D. Evaluation criteria

The selection method for this contract will be Lowest Price Qualified. This means that the evaluation will be conducted in two stages: first, the technical proposals will be reviewed for compliance with the above qualifications and scope requirements (including completeness of the proposal, methodology, work plan, personnel qualifications, and relevant experience). Only proposals that meet all the minimum technical requirements and are deemed substantially responsive to the ToR will be considered for financial evaluation. In the second stage, the financial offers of technically qualified bidders will be compared. The contract will be awarded to the bidder who offers the lowest price among the technically compliant proposals. In summary, the award criterion is the lowest evaluated price, provided that the bidder is fully qualified and their proposal conforms to all requirements of this Terms of Reference.

E. Duration and Location of Employment

The intended duration of the contract is from the date of contract signing up to 31 December 2025. The timeframe is set to ensure that both phases of the topographic survey (for the initial 24.4 ha and the subsequent ~25 ha) can be completed and delivered, including time for review and official approvals, within the period when the entire 50 ha site becomes available.

F. Instructions for Applicants

Applicants will read the Terms of Reference and submit their proposals to marina.bzovii@mitp.md and viorica.jereghi@mitp.md no later than November 28, 2025.

All questions or/and clarifications regarding this ToR must be submitted to the following emails: marina.bzovii@mitp.md (in copy viorica.jereghi@mitp.md) no later than November 21, 2025.

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