Skat Moldova Foundation is hiring an Office Manager
TERMS OF REFERENCE
Title: Office Manager
Project duration: January 2025 – May 2028 (subject to confirmation of funding by the donor)
Expected workload: Part-Time 50-80%. Depending on the applicant background and preference.
- BACKGROUND
Fundația Centrul Moldo-Elvețian pentru Cooperare SKAT (SKAT Moldova) is the implementing entity in the Republic of Moldova of donor-funded projects of SKAT Consulting Ltd., a Swiss consulting firm. Currently, SKAT implements in Moldova two large projects in the area of local government reform (Swiss-financed) and Water and Sanitation Services in rural areas (Austrian-financed). Related to these large projects which have a duration of 4 and more years each, there is one smaller project focusing on water supply and energy efficiency.
- SCOPE OF WORK
The Skat Foundation is looking to recruit an Office Manager to ensure smooth running of office operations.
The scope of functions and responsibilities comprises, inter alia:
- Ensuring the functionality of the project office in Chisinau (office supplies, document management, receiving visitors, et al.);
- Organization of project events (trainings, workshops, meetings) in- and outside of Chisinau (booking of venues, catering, transport, logistics arrangements for participants, et al.)
- HR support (keeping the vacation and holidays schedule, prepare HR related orders, keeping staff time sheet, et al.)
- Performing procurement procedures for internal (office) acquisitions according to procurement guideline;
- Prepare contracts and monitor implementation (quality and quantity of administrative and supply contracts; collect invoices and prepare for internal processing)
- Knowledge management (some translations, uploading content to project website, minutes of internal meetings, et al.)
- CONDITIONS
- Competitive Salary
- Annual leave in line with Moldovan Labour Law
- Flexible arrangements for work from home, in agreement with the needs of the position holder
- Work mostly in Chisinau, work in locations outside Chisinau can be adjusted to meet the needs of the position holder
- Friendly work environment which encourages self-initiative, responsibility and professional growth
- QUALIFICATIONS AND SKILLS REQUIRED
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Education |
Higher education |
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Experience |
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Language Requirements |
Fluency in oral and written English and Romanian Good command of Russian is an advantage |
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Competencies |
High level of responsibility and organization capacities; Self-driven and initiative personality; High level of digital skills and ICT literacy; Good interpersonal skills; Driving license and confidence in urban and overland driving (manual gear shift) is an advantage. |
- APPLICATIONS
Interested individuals are expected to apply by sending the following information to info@int.skat.ch quoting Office Manager in the subject line of the e-mail.
- Curriculum Vitae in English language;
- Motivational letter in English language;
- Information about earliest date of availability, preferred workload set up (50-80%) and salary expectations.
Applications must reach us no later than 4th of December 2024.
