Associate Administrative Officer

Job Family : Administration

Category and Level : National Professional Officers, NO-B

Duty Station : CHISINAU

Department/Office : Office of the High Commissioner for Human Rights

Date Posted : Jun 7, 2024

Deadline : Sep 23, 2024

Org. Setting and Reporting

This position is located in the Office of the High Commissioner for Human Rights (OHCHR), Field Operations and Technical Cooperation Division (FOTCD), Human Rights Adviser presence in Chisinau, Moldova. The incumbent reports to the Human Rights Adviser.

Responsibilities

Within delegated authority, the Associate Administrative Officer will be responsible for the following duties: Human Resource Management • Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. • Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. • Provides information on unit’s staffing needs for inclusion in department’s staffing table. • Supports the recruitment of consultants and keeps track of their respective status. Budget and Finance • Assists in developing the unit’s work program and budget, as well as project related budgets; analyses inputs and formulates resource allocations by work program, or business processes. • Monitors budget/work program with respect to the field presence’s budget, earmarked and unearmarked, on a regular basis, and reallocates resources as necessary. • Supports the implementation of procedures and systems for implementing the appropriate financial database. • Contributes to the development of budgetary guidelines for own unit. General Administration • Supervises support staff as required. • Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems). • Perform procurement related tasks including contract management, equipment purchases and maintenance. • Performs logistics tasks in the context of office activities conducted. • Participate in various UN coordination platforms as relevant.

Competencies

PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of two (2) years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required. A minimum of two (2) years of experience managing teams of at least 3 people is required. Experience working on Enterprise Resource Planning (ERP) systems such as Umoja is desirable. Experience within the United Nations common system or similar international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English, Romanian and Russian (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

For details and modality to aply for the presented job opening please access the link below:

Job Search Description (un.org)