Project Clerk, IOM Moldova

Vacancy Notice 2024-25 

Open to Internal and External Candidates 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. 

Organizational Context and Scope: 

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​Under the overall supervision of the Chief of Mission (CoM) in the Republic of Moldova and direct supervision of the CCCM Program Officer; and, in collaboration with relevant units of IOM Moldova, the successful candidate will work in Regional IOM Info Centre in Balti, to provide high quality information about services aimed to migrants, potential migrants, returnees, asylum seekers and enable them to make informed decisions that affect their mobility, integration and economic and social prosperity.  

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Responsibilities and Accountabilities:  

1. Provide general/clerical assistance in the implementation of project activities.  

2. Retrieve, compile, summarize, and present information/data on specific project topics. 

3. Assist in monitoring budget and updating budget related information.    

4. Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.  

5. Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation. 

6. Support the organization of meetings, workshops and training sessions.  

7. Respond to general information requests and inquiries; set up and maintain files/records.   

8. Perform other related duties as assigned. 

Required Qualifications and Experience  

Education:     

• ​​School diploma with three years of relevant experience; or, 

• ​Bachelor’s degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with one years of relevant professional experience. 

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Experience:    

• ​​​​​Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and, 

• ​Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.  

• ​of migrants and refugees and understanding of one-stop-shops concept, 

• ​Experience in working in diverse humanitarian contexts (refugee, migrant, IDPs) and understanding of nexus approaches.  

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Skills:   

• ​​​Strong communication and networking ability, 

• ​Reporting and data collection skills, 

• ​Good organisational skills,  

• ​Flexibility and adaptability, 

• ​Results oriented.  

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Languages:  

Fluency in English and Romanian is required (oral and written).

Competencies: 

The incumbent is expected to demonstrate the following values and competencies: 

Values - all IOM staff members must abide by and demonstrate these five values:  

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.  

• Integrity and transparency maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.  

• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.  

• Courage: Demonstrates willingness to take a stand on issues of importance. 

• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated. 
   

Core Competencies – behavioural indicators (Level 1)  

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.  

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.  

• Managing and sharing knowledge: continuously seeks to learn, share knowledge, and innovate.  

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.  

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.  

Other 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.  

Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates. 

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances, and a valid COVID certification. 

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.  

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable. 

How to apply: 

Interested applicants are invited to send the  https://civic.md/userfiles/attachments/14191/IOM_Personal_History_Form.xls  and cover letter in English to: hrchisinau@iom.int  

Please, indicate the position and location you are applying for and reference code in the subject line of your message. 

Closing date for applications is 28 August 2024. 

In order for an application to be considered valid, IOM only accepts the applications duly completed. 

Only shortlisted candidates will be contacted.  

Posting period: 

From 13.08.2024 to 28.08.2024