Centru de Drept al Avocatilor hires an executive assistant to strengthen the capacity of the Secretariat within the Coordination Commission for Migration and Asylum Activities (GD 947/2018) in order to support the Commission in analyzing trends in migrati

Centru de Drept al Avocatilor hires an executive assistant to strengthen the capacity of the Secretariat within the Coordination Commission for Migration and Asylum Activities (GD 947/2018) in order to support the Commission in analyzing trends in migration and asylum processes, including monitoring the implementation of Government Decision no. 21/2023 on temporary protection.

TERMS OF REFERENCE

BACKGROUND

The Coordination Commission for Migration and Asylum Activities is a permanent advisory body established by Government Decision 947/2018, without legal personality, created to monitor and coordinate activities in the fields of migration, asylum, statelessness, and the integration of foreigners in the Republic of Moldova, as well as to ensure the coherent application of relevant government policies in this area.

The uncertain security situation in Ukraine, which maintains the likelihood of increased flows of people to the Republic of Moldova, requires state authorities to take necessary measures to properly manage the flow of refugees and third-country nationals from Ukraine.

By approving the government decision on granting temporary protection to displaced persons from Ukraine, the Government of the Republic of Moldova, led by the Ministry of Internal Affairs, along with humanitarian and development partners, committed to ensuring the legal status of displaced persons from Ukraine in the context of the regional war and guaranteeing their fundamental rights through the implementation of the temporary protection mechanism regulated by the Asylum Law of the Republic of Moldova (Law 270/2008).

The effective implementation of the temporary protection mechanism requires joint efforts at all governmental levels and cooperation with the Refugee Coordination Forum.

Point 19 of the Regulation on the activity of the Coordination Commission for Migration and Asylum Activities, established by GD no.947/2018, stipulates that the Secretariat of the Commission organizes and ensures the smooth conduct of the Commission's meetings, specialized working groups, ensures the exchange of information between them, supports the Commission in analyzing trends and new situations in migration processes to ensure the development of well-documented recommendations, ensures communication between the Commission and its working bodies with central and local public authorities, civil society, and international organizations in the field, and proposes the inclusion of experts in specialized working groups, etc.

Since the Secretariat's work is carried out by specialists from the Directorate of Policies in the Field of Integrated State Border Management, Migration, and Asylum within the Ministry of Internal Affairs, it is challenging to provide the necessary support to the Commission in analyzing migration trends and monitoring the implementation of Government Decision no. 21/2023 on temporary protection.

Thus, it is necessary to strengthen the resilience of the Commission's Secretariat in monitoring the implementation of migration and asylum policies, including temporary protection.

For this purpose, with the financial and technical support of UNHCR, the Directorate of Migration and Asylum Policies in the Field of Integrated State Border Management of the Ministry of Internal Affairs will increase the Secretariat's staff by hiring and training 5 additional people.

The staff hired and trained with UNHCR support will be qualified personnel tasked with supporting national authorities in conducting a comprehensive analysis of the implementation of the Program for Managing Migration Flows, Asylum, and Foreigners' Integration (approved by GD 808/2022), including the activities planned in GD no.21/2023, assisting in overcoming existing barriers in the national implementation process, formulating proposals to mitigate risks and improve the situation, and collaborating with the Refugee Coordination Forum to develop a transition plan emphasizing the country's leadership in coordinating a comprehensive response for refugees in Moldova, while ensuring alignment with international obligations and considering national policies and priorities.

Responsibilities

• Provide secretarial and administrative support to the Secertariat thus it’s better able to meet its objectives.
• Arrange appointments and maintain supervisor’s calendar.
• Place and screen telephone calls and answer queries with discretion.
• Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.
• Prepare informal translations and act as an interpreter.
• Draft correspondence, documents and reports, some of which are highly confidential.
• Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system.
• Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure follow-up.
• Assist in the preparation of visit programmes, briefings on issues covered by the Secretariat collection of documentation for briefing kits; talking points and other material for missions, meetings and visits
• Assist with the management of external and internal relationships
• Perform other related duties as required.

Monitoring and Progress Controls:

• Provides efficient, accurate, timely and high-quality service for administrative tasks, documents, minutes, and presentations
• Preparation of professional and accurate documentation and correspondence that facilitates communication and allows for smooth implementation of projects
• Manage priorities autonomously
• Timely and clear communication, both oral and written, with all parties concerned that allow for smooth implementation of projects
• Establishes good and discreet rapport with all colleagues, staff and within the office

Completion of secondary education. Training in any of the following is an asset:

Business Administration, Finance, Office Management, Human Resources or other

related fields.

Required Qualifications and Experience

• An advanced university degree (master’s level or above) in law, political studies, public administration, business administration
• At least 3 years of relevant professional experience
• Working experience with a central public authority is preferred.
• Working experience in EU legislation is preferred.
• Good knowledge of the context of EU integration.
• Good knowledge of computer skills.
• Excellent analytical skills/expertise and experience in drafting normative acts.
• Advanced level of English with a strong ability to speak and write reports is required.

Performance indicators

1. Quality of work
2. Flexibility in responding to requests
3. Informative note.
4. Comparative table
5. Synthesis of proposals

Competencies

• Flexibility, solutions-oriented, good negotiation skills.
• Good organizational and managerial skills.
• Ability to work independently, as well as part of a diverse and multi-sectoral team.
• Ability to keep calm under pressure when interacting with external counterparts, as well as a
• member of a team.
• Good understanding and compliance to supervisory and reporting lines.
• Ability to establish and maintain good working relations with relevant Government and NonGovernmental counterparts and international organizations.

CDA is committed to ensuring the diversity of the workforce. Women and men, people with disabilities, Roma and other ethnic or religious minorities, people living with HIV, LGBTQI+, as well as refugees and other people who have the legal right to work in the Republic of Moldova are encouraged to apply.

Please provide details in your CV of previous employment and two references.

Please send a cover letter and CV to law-center@cda.md, indicating the position applied for. Selected applicants will be contacted by email.