Project Assistant - Moldova

Tetra Tech is powering a just energy transition for all. We are Leading with Science® to advance the clean energy projects and policies the world needs to achieve climate and decarbonization goals. We help create sustainable utilities and modern power grids. We promote equality and inclusivity in the global energy sector. We work with governments, policy planners, investors, power project developers, and international development agencies to increase energy access, strengthen energy security, and power economies.

Apply today and join the company that is Leading with Science®. Project Assistant - Moldova - Tetra Tech Careers (selectminds.com)

Project Overview 

The objective of the Moldova Energy Security Activity (MESA) is to strengthen Moldova’s energy security by (1) advancing physical and market integration of the Moldovan energy sector with Europe; (2) increasing renewable energy integration; and (3) expanding investment in energy efficiency and domestic power generation, particularly through adoption of renewable energy technologies.

Tetra Tech has an opportunity for a Project Assistant to support the implementation of MESA, which is administered by the United States Agency for International Development (USAID), from April 2022 to March 2026. The Project Assistant must be a resident of Moldova and able to work legally in the country. This is a full-time position, with hiring contingent upon USAID approval. Tetra Tech values a diverse workplace and strives to achieve gender equality. Learn more about MESA here. 

Position responsibilities 

• Execute office administration activities such as drafting correspondence; providing interpretation and translation services; maintaining the project’s physical property inventory; maintaining the office lease; procuring office equipment, furniture, supplies and associated items; coordinating for photocopying, binding materials and reports, printing business cards, and mail distribution; coordinating vehicle usage; updating project manuals.
• Coordinate with local vendors for furniture, equipment, office supplies, etc., and solicit quotations.
• Serve as MESA’s safety and security focal point complying with Tetra Tech’s Duty of Care standards and maintaining the MESA emergency contact rosters and phone tree.
• Maintain, scan and file accounting documents and ensure all financial documentation is filed (securely) in hard copy and scanned and saved in project digital files.
• Support the Operations Manager with monthly invoice management and financial closure activities.
• Serve as primary focal point for MESA’s international experts traveling to Chisinau, coordinating hotel arrangements, transportation and other travel logistics.
• Serve as greeter to office visitors and provide guidance during their visit.
• Answer and direct incoming calls to staff members.
• Develop meeting agendas; prepare lists of participants and invitations.
• Draft correspondence and maintain the tracker of all correspondence issues.
• Take meeting notes and prepare first draft of meeting minutes.
• Organize project meetings, workshops and other special events.
• Support travel arrangements for the MESA project team, including international and domestic flights, hotels and ground transportation.
• Maintain and update the travel tracker and event schedules.
• Support maintaining the inventory of general office supplies and project property.
• Use Egnyte and MS Teams to maintain all project knowledge, including operational and technical information such as project deliverables, documents, reports, photos and other information.
• Assist in coordinating with building management for office-related services such as letters of intent, lease agreement, fitting out of office space and fixtures, access control, common security, and other concerns.
• Coordinate office policies and procedures.
• Perform other relevant duties as assigned.

Minimum qualifications

• Bachelor’s degree in business administration, finance, human resources, or a similar field.
• At least three years of experience in a similar role, including at least one year in front office or secretarial services.
• Proficiency in office systems and advanced computer literacy.
• Familiarity with common work-related platforms, such as MS Teams.
• Excellent interpersonal skills and ability to work as part of a team, including responsiveness to local and home office requests.
• Detail oriented, with an emphasis on accuracy and meeting deadlines.
• Excellent organizational skills, including ability to plan, explain procedures, and maintain documentation.
• Ability to solve problems, analyze and understand business processes, and optimize office systems.
• Strong interpersonal communication skills, including ability to interact with all levels of management across multiple objectives.
• Fluency in English including reading and strong oral and written presentation skills.

Valued qualifications

• Experience working with USAID or other donor-funded projects in Moldova.

Physical demands & work environment

• Office setting

Project Opportunity

United Kingdom and Europe Teams and Clients 

PLEASE FOLLOW THIS LINK TO APPLY FOR THE POSITION - Project Assistant - Moldova - Tetra Tech Careers (selectminds.com)

About Tetra Tech:

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—27,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

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Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech’s core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.

Additional Information

• Organization: 154 ESI
• Requisition #15400001187