UNWFP Moldova: Procurement Associate (SC6) based in Chisinau

The World Food Programme (WFP) is a UN humanitarian organization that provides food aid in the form of cash, certificates or food to war-affected communities. In its activities, WFP is guided by the humanitarian principles of neutrality, impartiality, humanity and independence. Building on the passion, commitment and professionalism of its 24,000 employees worldwide, the World Food Programme (WFP) works in more than 123 countries and territories to deliver food to people displaced by conflict or affected by disasters. In addition, WFP helps affected communities find radical solutions to the many challenges they face while building a better future.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

🚩 Vacancy Announcement No:830560

📢 Job Title: Procurement Associate

📌Type of Contract: Service Contract (SC6)

➡️ Unit / Division: Supply Chain

📍   Duty Station: Chisinau, Moldova

➡️ Duration: 12 months (renewable) 

⏰ Closing date: 27 December 2023, midnight (Central European Time) 

❗❗ The position is only open to Moldovan nationals or residents of Moldova, with a legal work permit

🔄 Successful candidates will be placed on the roster and rostered applicants may be contacted in the upcoming 12 months on an as-needed basis, for immediate opportunities.

ABOUT WFP

The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

 At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.   

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter. 

What will you do in this position?

Provide coordination, administrative services, and research to support the efficient and effective procurement services.

Why work with us?

Since the beginning of the Ukraine refugee crisis in February 2022, WFP set up operations in Moldova to assist in the refugee response. To respond to the deepening vulnerabilities of the crisis-affected populations and to strengthen the government's shock-responsive capacity, WFP has drafted a Transitional Interim Country Strategic Plan (T-ICSP), which outlines the activities in the country until August 2023. The TiCSP is likely to be followed by an Interim Country Strategic Plan (iCSP), with an anticipated duration of up to 2 years (end 2025.)

➡️ WFP is a 2020 Nobel Peace Prize Laureate.  

➡️ WFP offers a highly inclusive, diverse and multicultural working environment.  

➡️ WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.  

➡️ A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. 

➡️   WFP offers a competitive benefits package including salary, leave plus a medical insurance. 

How can you help?

Key Responsibilities (not all-inclusive, nor exhaustive)

1.    Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.

2.    Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.

3.    Review, record and prioritize purchasing requests, and provide support to requisitioners, to support the procurement of appropriate goods and services, at lowest cost to WFP.

4.    Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, to obtain the best terms and lowest costs for WFP.

5.    Prepare Purchase Orders, contracts, and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.

6.    Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.

7.    Research, collect and analyze data to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.

8.    Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.

9.    Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.

10.   Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.

11.    Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

To join us in saving and changing lives, you have:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience: At least 06 years of relevant work experience in Procurement activities including but not limited to Purchasing, Contracting and Tendering.

Language: Fluency in Romanian, Russian and English (read, write and speak).

Before you apply...

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.  

We aim to achieve parity in our teams in Moldova. Qualified women applicants are especially encouraged to apply.  

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service

How do you apply...

To be considered, you are invited to apply via Career Opportunities: Procurement Associate SC6 (830560) (successfactors.eu) 

CV and cover letter must be submitted in English language.

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.  

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.    

WFP Leadership Framework

These are the shared standards of behavior that guide how we work together to accomplish our mission.

Behavioral expectations vary depending on your rank and role/responsibility within WFP.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP's standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process, including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.