Anunțuri de Angajare

Duties

The Facility Maintenance Inspector / Work Control Clerk provides office management support for the Facilities Management section. The incumbent is a primary point of contact for all routine, emergency and preventive maintenance work orders and requests for services, assign priorities and assures distribution to the appropriate shop for action. Provides routine reports regarding backlog and status of work orders, other may apply. Inspects buildings and equipment to determine nature and extent of maintenance and repair work needed. Determines methods for correcting of identified problems and coordinates to implement solution. Prepares reports of findings and recommendations and oversees completion of needed upgrade. The incumbent is the customer service representative for the Facility Management section, communicating with personnel from all levels within the Embassy. Serves as point of contact and liaison with companies providing utility services such as electric power, water and sewage disposal, gas, other outside contacts may apply and deals with all related paperwork and records. Assists the Facilities Maintenance Supervisor with the coordination and follow-up of the work order schedule and workload related to facilities tasks and ongoing or planned projects, other needed on work site presence and clerical work as assigned. Assumes the role of Facilities make ready Coordinator during the transfer season, as well coordinating other improvement projects as assign. Serves as Maintenance Supervisor backup and alternative point of contact for coordinating emergency service calls for residential and Compound facilities.

Qualifications and Evaluations

EXPERIENCE: Minimum two years of administrative management experience are required, that must also include maintenance/construction trades experience.

JOB KNOWLEDGE:

1. Good knowledge of overall maintenance operations sufficient to permit recognition of need for maintenance and repairs to protect buildings and equipment, to estimate kind, amount, and cost of materials and labor needed for maintenance and repairs, and to evaluate conformance to specifications and adequacy and quality of work.
2. Must have a good working knowledge of an active office environment; be thoroughly familiar with reporting structures and the standard office hierarchy; must know how to support multiple persons simultaneously including maintaining an adequate stock of office supplies; must know basic math, capable of handling currency and working a balance sheet; must know how to set up and maintain a filing system.
3. Must be customer service oriented, able to handle difficult customers with tact. Basic accounting and demonstrated knowledge of computer processing, spreadsheets and database is required

Education Requirements:

Completion of secondary school and completion of a technical school producing journeyman skills in a trades and crafts field or construction/building technician are required.

LANGUAGE:  Level III (Good Working Knowledge) Speaking/Reading/Writing English is required. Level IV (fluency) speaking/reading/writing Romanian is required. Level IV (fluency) speaking/reading/writing Russian is required.  (This may be tested.)

SKILLS AND ABILITIES:  

1. Must be a visionary, forward thinker, and quick understudy with an aptitude to learn so he/she can anticipate the needs of the office and those individuals he/she supports.
2. Must have excellent interpersonal and communication skills, ability to be flexible, resourceful, service-oriented and self-motivated, be able to deal tactfully with persons requesting maintenance and repair service and be able to handle a large workload and multiple tasks simultaneously.
3. Must be organized, methodical, decisive, and have professional telephone skills.
4. Must have standard level keyboard and computer skills, able to use the Microsoft Office Software Suite (Word, Excel, Power Point, etc.).
5. Must have good typing skills to write memos, populate spread sheets, and perform data entry. 
6. Ability to translate documents from host country language into English or English to host country language.
7. Must have excellent filing skills to keep track of current and historical information, including documents that must be kept in the maintenance library.
8. Must have a keen aptitude to work independently, have impeccable integrity, strong initiative, good judgment and must maintain confidentiality.
9. Must possess valid local type B driver's license. Must have had driver’s license for a minimum of five years (Driving skills may be tested.)

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Closing date for receipt of applications is November 28, 2022 at 23:59 Chisinau time.  Please note that the only way to apply for this position is to use our Electronic Recruitment Application: https://md.usembassy.gov/embassy/jobs/