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Oxfam is supporting local organizations in Moldova who are providing assistance to people fleeing Ukraine, and also to the communities that are hosting and supporting refugees on their journeys.

What we are looking for

Oxfam is looking for a Finance Officer to provide financial support to the Moldova team in relation to the organizational objectives and to work with others to complete timely, accurate, and high-quality financial reports.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Oxfam is a global movement of people working together to end the injustice of poverty.

What we are looking for

• University degree in a finance related subject or professional accountancy qualifications or proven finance experience with a high level of numeracy
• At least two years of experience in accounting and financial work in a similar organization.
• Ability to implement office and finance systems
• Knowledge on various administrative and finance functions
• Attention to details, ability to work under pressure and able to meet deadlines and to think and plan a head.
• Ability to work with others and as part of the team
• Good communication skills -verbal and written in English.
• Commitment to deliver against agreed deadlines.
• Understanding of gender and diversity issues and commitment to promoting gender and diversity equity

We offer

This role will give you an opportunity to make a difference by contributing to Oxfam’s direct engagement with people across the country who want to make a difference to poverty and inequality.  

You will get to work with a group of passionate people that are specialists in their respective fields of crisis response.  We offer training and development, excellent pay and competitive benefits package.

How to apply 

Please send your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile to email: lscharinger@oxfam.org.uk

Deadline for applications: 14 June 2022

You can also apply here: https://jobs.oxfam.org.uk/vacancy/finances-officer---moldova-ukraine-refugee-response--int8584/17346/description/

Job Details:

Contract type - Fixed-term contract for 12 months

Grading and salary range – Grade D1, 298,965 to 409,837 MDL (gross salary, per annum, depending on skills and experience)

Location – Chisinau, Moldova

KEY RESPONSIBILITIES:

• Provide specialized financial support to Moldova country team and in relation to the organizational objectives and to work with others to complete timely, accurate, and high-quality financial reports.
• Responsible for timely disbursements (Cash and Bank), prepare and submit a monthly Bank & Cash reconciliation
• Liaise with Logistics and Business Support Manager to ensure compliance with Oxfam systems
• Upload monthly accounts into PeopleSoft as per set up deadlines
• Revise, audit, and process all the payments assuring it includes all supporting docs: invoices, receipts, proof of payment, procurement reports, contracts, etc. This will require seeking appropriate authorization and submitting the documents approval and ensuring that all supporting documents are appropriately filed
• To ensure that Oxfam GB financial procedures are followed
• Coordinate with Logistics to ensure maintenance of fixed asset registers
• If & when needed follow up with stakeholder like, banks, revenue tax department, Social Security Department, OGB, HQ etc
• To ensure all records are filed in an orderly and accessible manner
• Ensure that all expenditure as reported are in line with agreed budgets and Standard Operating Procedures
• Handling the full reporting of Monthly and Yearly tax & Social Security payments and declarations
• Handling the office staff reimbursement, advances, and advance liquidation
• Preparing financial reports as needed for internal use, donors, audit, state agencies, etc
• In coordination with Business Support Manager processing the monthly payroll payments
• Support the project and annual external audit process
• Keeping all supporting documents available for review when required
• Carry out the financial assessment of partners and assist programme on capacity building plan and implementation.
• Review partner agreement related finance section and proposal budgets, amendments, and extensions for the life of a grant up to and including close-out, keeping complete track of the funds disbursed and the expenditures reported along with payable or receivables balances related to particular grant LOA.
• Check details of partners financial reports and supporting documentation to ensure it is in line with Oxfam & donor reporting guidelines; ensuring partners are able to submit regular and accurate financial report using agreed templates on time and provide written feedback on the financial reports to the partners within a reasonable timeline
• Maintain partner file both hard and soft copy as an archive including all partner information and documentation according to standard filling system.
• Undertaking regular field visits, and/ or desk review to ensure financial compliance with Oxfam, Donor and local government regulations, through regular check of financial management systems, ledgers, supporting documents, and financial reports of partners etc.
• Prepare the monthly Top Up request of cash to Headquarters
• Any other responsibility or task that may be assigned by line manager

Experience, Knowledge & Competencies

• Awareness of and demonstrated commitment to Oxfam's values, mission and work.
• University degree in a finance related subject or professional accountancy qualifications or proven finance experience with a high level of numeracy
• Significant experience in accounting and financial work in a similar sized organisation.
• Proven ability to implement office and finance systems
• Knowledge on various administrative and finance functions
• Good communication skills -verbal and written in English.
• Understanding of gender and diversity issues and commitment to promoting gender and diversity equity
• Proven ability to manage resources and deadlines with minimum supervision
• Demonstrates initiative with good communication and interpersonal skills
• Strong organizational skills, detail oriented with ability to produce accurate work under tight deadlines
• Ability to work and communicate effectively with others to ensure compliance with Oxfam GB policies and procedures
• Ability to learn/adapt to a fast-changing environment and numerous, conflicting job requirements
• A strong working knowledge of MS Office is needed, especially MS Excel
• Good understanding of audit methodologies
• Ability to write, speak and read in English 
• Fluency in Romanian
• Proven experience working in a similar role
• Desirable: Self-confident and mature individual who is able to communicate at all levels; Enthusiasm for good working practices; Ability to work effectively in a culturally diverse organization

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Deadline for applications: 14 June 2022