Supply Chain officer for Handicap International - Humanity & Inclusion

JOB ANNOUCEMENT

JOB TITLE: 

Supply Chain Officer

COUNTRY:

Moldava

REPORTS TO:

Logistics Manager

LOCATION:

Chisinau

CREATED ON:

2022/05/10

APPROUVED BY:

Béatrice PEREZ, Emergency Technical Advisor

Maxime THARRUM-DOMTINET, Finance & HR Manager

 

General Mission

Reporting to the Logistics Manager, the Supply Chain Officer contributes to ensure the efficient management of the concerned services in Moldova (areas under Chisinau Office). He or she is the point person for the Logistics Manager in purchase & procurement and as such informs him or her of any problems that fall within his or her remit and suggests solutions.

He/she ensures the supply of goods, services or intellectual services needed for the running of the Program in an efficient manner (quality, cost and delivery) while contributing in planning, purchase, procurement, transport of goods and management of stock in collaboration with the Facility Officer.

He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the professional development principle.

Missions/Responsibilities

Mission 1: Standards and expertise

 

  • Implement Emergency Preparedness and Response’s logistics part
  • Ensures compliance with and application of HI standards for his or her entire professional field with regard to policy, processes and tools
  • Ensures internal control in his or her fields of activity
  • Provides capacity building to internal stakeholders on his or her fields or activities
  • Guarantees compliance with and the application of internal rules, the rules of institutional donors, and country regulations in his or her fields of activity;
  • Reports on incidents and their treatment to his or her line manager.
  • Participates to HI external representation activities related to supply chain in the area
  • Helps define the program’s purchasing strategy

Mission 2: Operational implementation

 

  • Ensure market survey/analysis and update of suppliers lists in the area
  • Facilitates supply plans updates with Project managers as per schedule
  • Proposes markets for which Framework Agreements should be contracted in the area
  • Process procurement activities in the area
    • Cross check all purchase requests with approved supply plan
    • Ensure specifications and selection criteria are set by Budget Holders at purchase request stage
    • Set administrative compliance requirements at RFQ/tender issuing stage
    • Prepares Bid Analysis
    • Negotiate purchasing conditions and prepare contracts and amendments with suppliers
  • Process contracting authorizations within standard lead time
  • Purchase Monitoring Charts update,
  • Ensure archiving is compliant and secure

Mission 3:  Reporting

 

  • Ensure standard reports (PMC, CMC) are completed timely and accurately for the Logistics Manager
  • Participate to the monthly situation report by providing relevant data related to his/her position to the Logistics Manager

Mission 4: Ethics and Professional Practice

 

  • Show professional ethics, respect and promote Handicap International mandate
  • Respect the Handicap International protection of children policy and protection of beneficiaries from sexual exploitation and abuse policy and report to your line manager any non-respect of HI’s policies amongst the teams or partners
  • Respect the Handicap International policy and mechanisms for the prevention of, and fight against, FRAUD and bribery and report to your line manager any non-respect of HI’s policies amongst the teams or partners.

 

Responsibilities may evolve as per programmatic needs and adapting to local circumstances. It is expected that the position holder will perform any other duties as required by the Line Manager that are commensurate with the position.

 

PROFILE SOUGHT

 

 

Essential

Preferable

Qualification(s):

E   Degree in Supply Chain (2 years of higher education)   

E   Qualification in the field of logistics (2 years of higher education) 

E   High analytical and logical capacity. 

 

Experience (type and amount of experience) :

E   At least 1-year experience in the storage (NGO or private company) 

E    At least 1-year experience in managing a team 

E   Experience in an international NGO is a plus

E   Previous experience with HI

Skills (knowledge, abilities required for the position, refer to skills repository document) :

E   Good level in reading, writing and speaking English

E   Proficient: Microsoft Word, Excel, PowerPoint

E   Being capable of helping team members to plan and review the drafted plans

Personal qualities:

E   Autonomy and ability to work in a team 

E   Public relations skills 

E   Real motivation to work in the humanitarian sector

E   Easy to calculate.

E   Ability to follow instructions and to be a member of a team

E   Flexibility

E   Strong attention to details

E   Good organizational skills

E   Practical, dynamic and solution oriented

E   Good capacity to withstand pressure and manage stress

 

Salary: 14 000 MDL  -18 500 MDL

Duration of Contract: 2 months with possibility of renewal

All interested candidates should send their CVs, cover letters, copies of educational and experience certificates, with attachments bearing your full name; example: Julie NASH – CV (for your CV) and Julie NASH - Cover Letter (for your cover letter) with the subject of the position applied for by email only to: m.recruitment@hi.org

 

Closing date for applications May 27th 2022