Request for Quotation_IT equipment



Request for Quotation_IT equipment

Eastern European Coalition for LGBT+ Equality

Eastern European Coalition for LGBT+ Equality respectfully requests quotations from qualified vendors for IT equipment.

The request for proposals is public and addressed to all eligible economic operators. The acquisition of the products specified in these terms of reference will be carried out through the method of public announcement and request for proposals from multiple economic operators specialized in the commercialization of IT equipment.

Technical Specifications/Parameters:

The following technical conditions are considered minimal. Bidders may offer products with technical and functional characteristics superior to those specified.

Nr.

Item

Technical requirements

Units

1

Laptop

Hardware Specifications

●      Processor: Minimum Intel Core i7 13th Gen or AMD Ryzen 7 7000 series; Preferred Intel Core i9 or AMD Ryzen 9.

●      RAM: Minimum 16 GB; Preferred 32 GB or higher.

●      Storage: Minimum 512 GB SSD; Preferred 1 TB SSD or higher, with an option for NVMe SSDs.

●      Graphics: Integrated graphics (Intel Iris Xe or AMD Radeon); Preferred dedicated GPU (e.g., NVIDIA RTX 40 series or AMD Radeon RX 7000 series) for high-performance needs.

●      Display: Minimum 14 inches, Full HD (1920x1080); Preferred 15.6 inches or higher, 4K UHD (3840x2160) with HDR support.

●      Battery Life: Minimum 10 hours; Preferred 15 hours or more.

●      Ports: USB-C with Thunderbolt 4, USB-A 3.2, HDMI 2.1, headphone/microphone combo jack, and SD card reader (UHS-II).

Software Specifications

●      Operating System: Windows 11 Pro.

3

2

Multifunctional printer

General Specifications

●      Type: Multifunctional Printer (MFP) with printing, scanning, copying, and faxing capabilities.

●      Functions: Print, Scan, Copy, Fax.

●      Technology: Laser or Inkjet (depending on organizational needs and budget).

Printing Specifications

●      Print Speed:

○      Black & White: Minimum 40 pages per minute (ppm).

○      Color: Minimum 30 pages per minute (ppm).

●      Print Resolution: Minimum 1200 x 1200 dpi.

●      Monthly Duty Cycle: Minimum 100,000 pages.

●      Duplex Printing: Automatic duplex printing (standard).

●      First Page Out Time: Less than 6 seconds for black & white, less than 9 seconds for color.

●      Paper Sizes Supported: A4, A5, A6, B5, Letter, Legal, Executive, Custom sizes.

●      Paper Types Supported: Plain, Glossy, Envelopes, Labels, Cardstock, Recycled.

Scanning Specifications

●      Scan Type: Flatbed and Automatic Document Feeder (ADF).

●      Scan Speed: Minimum 60 images per minute (ipm) for single-sided, 120 ipm for double-sided.

●      Scan Resolution: Minimum 1200 x 1200 dpi optical.

●      ADF Capacity: Minimum 100 sheets.

●      Scan File Formats: PDF, JPEG, TIFF, PNG.

Copying Specifications

●      Copy Speed: Same as print speed.

●      Copy Resolution: Minimum 600 x 600 dpi.

●      Reduction/Enlargement: 25% to 400%.

●      Number of Copies: Up to 999 copies.

Connectivity and Networking

●      Interfaces: USB 3.0, Ethernet (10/100/1000Base-T), Wi-Fi 6 (802.11ax), Bluetooth.

●      Mobile Printing: Support for Apple AirPrint, Google Cloud Print, Mopria, and proprietary mobile print solutions.

●      Cloud Services: Integration with cloud storage services such as Google Drive, Dropbox, OneDrive.

Security Features

●      Data Encryption: End-to-end encryption for data in transit and at rest.

●      User Authentication: PIN, password protection, NFC card reader.

●      Secure Print: Secure print release with user authentication.

●      Network Security: Support for IPsec, SSL/TLS, SNMPv3.

Software and Compatibility

●      Operating Systems: Compatibility with Windows and  macOS.

●      Drivers: Universal Print Driver support.

●      Management Software: Fleet management software for monitoring usage, performance, and maintenance.

●      Document Management: Integration with document management systems (DMS) and electronic document workflows.

1

 

Requirements for the Bidder:

  • Must be registered in the Republic of Moldova.
  • Specialized in the sale of IT technology and equipment.

The Application File Will Contain:

  • The signed and stamped commercial offer, which will include a description of the proposed goods and technical specifications (a link with the product image and other details can also be indicated), delivery time, warranty period, and unit price in MDL including VAT. The offer must be signed and stamped by the authorized person.
  • Contact information (address, contact phone number, email).

Selection Criteria for the Bidder:

  • A complete file that meets the request, including a detailed price offer and available specifications, delivery, and warranty terms of the goods.
  • Compliance of the proposed goods with the technical parameters indicated in the announcement.
  • Financial offer.
  • Free delivery in Chișinău.

Deadline for Submission of Offers:

The offers/application files will be submitted by June 24, 2024, at 18:00 to the email address eeclgbtequality@gmail.com with the specification Technical equipment contest EEC 2024. Incomplete offers or those sent after the indicated deadline will not be accepted. Only preselected bidders will be contacted.