Request for Quotation_IT equipment

Nr.

Item

Technical requirements

Units

1

Laptop

Hardware Specifications

●      Processor: Minimum Intel Core i7 13th Gen or AMD Ryzen 7 7000 series; Preferred Intel Core i9 or AMD Ryzen 9.

●      RAM: Minimum 16 GB; Preferred 32 GB or higher.

●      Storage: Minimum 512 GB SSD; Preferred 1 TB SSD or higher, with an option for NVMe SSDs.

●      Graphics: Integrated graphics (Intel Iris Xe or AMD Radeon); Preferred dedicated GPU (e.g., NVIDIA RTX 40 series or AMD Radeon RX 7000 series) for high-performance needs.

●      Display: Minimum 14 inches, Full HD (1920x1080); Preferred 15.6 inches or higher, 4K UHD (3840x2160) with HDR support.

●      Battery Life: Minimum 10 hours; Preferred 15 hours or more.

●      Ports: USB-C with Thunderbolt 4, USB-A 3.2, HDMI 2.1, headphone/microphone combo jack, and SD card reader (UHS-II).

Software Specifications

●      Operating System: Windows 11 Pro.

3

2

Multifunctional printer

General Specifications

●      Type: Multifunctional Printer (MFP) with printing, scanning, copying, and faxing capabilities.

●      Functions: Print, Scan, Copy, Fax.

●      Technology: Laser or Inkjet (depending on organizational needs and budget).

Printing Specifications

●      Print Speed:

○      Black & White: Minimum 40 pages per minute (ppm).

○      Color: Minimum 30 pages per minute (ppm).

●      Print Resolution: Minimum 1200 x 1200 dpi.

●      Monthly Duty Cycle: Minimum 100,000 pages.

●      Duplex Printing: Automatic duplex printing (standard).

●      First Page Out Time: Less than 6 seconds for black & white, less than 9 seconds for color.

●      Paper Sizes Supported: A4, A5, A6, B5, Letter, Legal, Executive, Custom sizes.

●      Paper Types Supported: Plain, Glossy, Envelopes, Labels, Cardstock, Recycled.

Scanning Specifications

●      Scan Type: Flatbed and Automatic Document Feeder (ADF).

●      Scan Speed: Minimum 60 images per minute (ipm) for single-sided, 120 ipm for double-sided.

●      Scan Resolution: Minimum 1200 x 1200 dpi optical.

●      ADF Capacity: Minimum 100 sheets.

●      Scan File Formats: PDF, JPEG, TIFF, PNG.

Copying Specifications

●      Copy Speed: Same as print speed.

●      Copy Resolution: Minimum 600 x 600 dpi.

●      Reduction/Enlargement: 25% to 400%.

●      Number of Copies: Up to 999 copies.

Connectivity and Networking

●      Interfaces: USB 3.0, Ethernet (10/100/1000Base-T), Wi-Fi 6 (802.11ax), Bluetooth.

●      Mobile Printing: Support for Apple AirPrint, Google Cloud Print, Mopria, and proprietary mobile print solutions.

●      Cloud Services: Integration with cloud storage services such as Google Drive, Dropbox, OneDrive.

Security Features

●      Data Encryption: End-to-end encryption for data in transit and at rest.

●      User Authentication: PIN, password protection, NFC card reader.

●      Secure Print: Secure print release with user authentication.

●      Network Security: Support for IPsec, SSL/TLS, SNMPv3.

Software and Compatibility

●      Operating Systems: Compatibility with Windows and  macOS.

●      Drivers: Universal Print Driver support.

●      Management Software: Fleet management software for monitoring usage, performance, and maintenance.

●      Document Management: Integration with document management systems (DMS) and electronic document workflows.

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