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Request for Quotation  RFQ–MESA-2023-017 Design and Printing Services

Request for Quotation   RFQ–MESA-2023-017  Design and Printing Services

Request for Quotation RFQ–MESA-2023-017 - Design and Printing Services

Issuance Date: November 28, 2023

Deadline for Receipt of Questions: December 08, 2023 at 5:00pm Chisinau Time

Closing Date and Time:  December 15, 2023 at 5:00pm Chisinau Time

  1.  INTRODUCTION

Tetra Tech ES, Inc. (Tetra Tech) is seeking a quotation for a qualified vendor to provide photo and video services under the Moldova Energy Security Activity (MESA) project funded by the United States Agency for International Development (USAID).

                                            

  1.  SUBMISSION OF QUOTATIONS

Submission Deadline: All quotations are due on December 15, 2023 at 5:00pm Chisinau Time

Submission Instructions: Quotations must be submitted via e-mail to: MESABIDS@tetratech.com

Submission E-mail Subject line: All quotations must contain the e-mail subject line: “Desing and printing services”.

  1.   SOURCE, ORIGIN AND NATIONALITY RESTRICTIONS

The vendor must be registered to conduct business in Moldova. Proof of in-country registration is required – please send with quotation.

  1.  QUOTATION PREPARATION INSTRUCTIONS       

 All responses must be in English. Offerors must submit the following to be considered responsive and eligible for award:

  1. A brief outline of the company.
  1. CVs of people who will provide the services.
  2. Company Portfolio of relevant works.
  3. Offeror’s CV proving at least 3 years of relevant experience on the market.
  4. Three recommendation letters or names, addresses, and telephone numbers.

Detailed Cost Budget

 

The vendor shall complete a detailed cost budget in order to allow Tetra Tech ES, Inc. to compare all quotes and make a competitive selection. The budget should be provided in Excel format with unlocked cells and formula.  The offer must contain detailed cost in MDL. The vendor may submit Partial Quotes per LOT or quotations covering all LOTS. Please submit your offer by quoting the unit costs in MDL as shown in the following table:

 

1. LOT 1 - Design Services: Labor for concept development of the below listed deliverables. Vendors are expected to provide at least three concepts per deliverable. Deliverables may be created in multiple languages (Romanian, Russian, and English). Anticipated deliverables include, but are not limited to the following:

Design services:

EXAMPLES (designs)

Price per unit, MDL

(VAT 0%)

Original graphic concept for projects or event

 

Project/program logo creation

 

Create banner/image for social media

 

Flyer design, A5, color

 

Poster design, A4, color

 

Roll-up banner design, 1.2 × 2 m

 

Graphic concept adaptation for flyer, poster, leaflet, banner, etc

 

Mockup adaptation for visibility materials: bags, notebooks, t-shirts, pens, folders, etc

 

Merchandise design: bags, notebooks, t-shirts, pens, folders, etc

 

Infographic development, A4

 

Layout (arranging text, inserting graphics, images, etc.) report/teaching material, A4, 20 - 50 pages

 

Design (original concept) report/teaching material, A4, 20 – 30 pages

 

Design (original concept) brochure, A5, 15 – 50 pages

 

Adapting the layout/design report/teaching material A4 in another language

 

Adaptation of A5 brochure layout/design in another language

 

2. LOT 2 – Printing Services

Printing Services

Description

Price per unit, MDL

(VAT 0%)

 

Factsheet

Format: A4

Paper: 150 g, cretata, gloss

Printing: 4+4

100 copies -

500 copies -

1000 copies -

Brochure

Format: 210 x 297 mm, 2 folded

Paper: 170 g, cretată gloss

Printing: 4+4

100 copies -

500 copies -

1000 copies -

Folder

Format: 210 x 297 mm, 2 folded

Paper: 170 g, cretată gloss

Printing: 4+4

50 copies -

100 copies -

Notebook

Format: 176 × 250 mm, 25 pages

Paper: 170 g, cretată gloss

Cover 250 gr cretată  mata,

Printing: 4+4

50 copies -

100 copies -

Report

Format: A4, 20 pages

Printing: full color,

Cover 250 gr cretată  mata,

Paper interior: 150 gr/m2. 

30 copies -

50 copies -

Roll Ups

n/a

2 item

Posters

Format: 210 x 297 mm, 2 folded

Paper: 220 g, cretată gloss

Printing: 4+4

30 copies –

50 copies -

100 copies -

Pen

Printing: 2 colors

500 items -

1000 items -

Cup

Printing: full color

Logo positioning: Two-sided

25 copies -

50 copies -

Hat

Color: White and blue

Printing: Logo embroidery

30 copies -

50 copies -

Fabric bags

Bag color: White Printing

Logo printing: full color

30 copies –

50 copies -

100 copies -

  1.  EVALUATION CRITERIA

The project will first evaluate quotations for compliance with the mandatory requirements of this RFQ. Quotations that do not contain all requested documents and do not meet the requirements of this RFQ will not be considered.

The project will evaluate bids based on the following criteria:

#

 

CATEGORY

             

POINTS

1.      

Relevant experience and proved expertise:

·       Relevant experience of the offeror, as well as of the team proposed to work on requested services

·       Company portfolio of relevant works

·       The degree to which the Offeror demonstrates a very good professional reputation as evidenced by the recommendation letters and/or contact references

70

2.      

Price

30

 

TOTAL SCORE:

100

  1.  QUESTIONS AND CLARIFICATIONS      

All questions or clarifications regarding this RFQ must be in writing and submitted, in Romanian or English to MESABIDS@tetratech.com no later than December 8, 2023 at 5:00pm Chisinau Time.

Questions and requests for clarification, and the responses thereto, will be circulated to all RFQ recipients.       Only written answers from Tetra Tech will be considered official and carry weight in the RFQ process and subsequent evaluation. Any answers received outside the official channel, whether received verbally or in writing, from employees or representatives of Tetra Tech, or any other party, will not be considered official responses regarding this RFQ.         

  1.  NEGOTIATIONS

Best offer quotations are requested. It is anticipated that a subcontract will be awarded solely on the basis of the original offers received. However, Tetra Tech reserves the right to conduct discussions, negotiations and/or request clarifications prior to awarding a subcontract. Furthermore, Tetra Tech reserves the right to conduct a competitive range and to limit the number of offerors in the competitive range to permit an efficient evaluation environment among the most highly-rated proposals. Highest-rated offerors, as determined by the evaluation committee, may be asked to submit their best prices during a competitive range.

  1.  MULTIPLE AWARD/NO AWARD

Tetra Tech Inc. reserves the right to issue multiple awards. Tetra Tech Inc. also reserves the right to issue no awards.

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