Anunțuri de Angajare

Project Associate (NPSA-7) – “Resilient Democracy through Anti-Corruption” Project 

Deadline/Termenul limită: 1 octombrie 2026

To apply please follow the link/Pentru a aplica, vă rugăm să accesați link-ul: APPLY

Job Description

Background

UNDP Moldova, through its Effective Governance Cluster implemented projects, has a long-standing experience in providing democratic governance assistance, building democratic frameworks to improve representation, accountability, and transparency for the benefit of citizens.

In this context, UNDP will initiate the implementation of the FPI funded Resilient Democracy through Anti-Corruption" (REDACT) Project, designed to respond to an urgent need to combat and reduce impunity for electoral corruption and illicit political finance, posing a significant threat to Moldova’s democratic continuity. 

The project aims to support the Government of Moldova in strengthening electoral integrity by enhancing the capacities of key anti-corruption and rule of law institutions to address electoral corruption and illicit political finance. The specific objectives of the intervention are:

• Enhancing institutional capacities to detect, investigate and prosecute instances of electoral corruption and illicit political finance and enforce the law.
• Strengthening inter-institutional coordination mechanisms for a more efficient whole-of-Government response to electoral corruption. 
• Increasing monitoring and public awareness of electoral corruption to promote transparency and public trust in democratic processes.

To achieve the objectives and ensure sustainability of results, the implementation strategy will be collaborative, engaging with government bodies, civil society, and international partners to achieve its objectives. 

In this regard, a team is put in place to support implementation of project activities related to tackling electoral corruption and illicit finance. 

In this context, UNDP is seeking a Project Associate to ensure efficient administration of the project, as well as to support the Project Management Coordinator in project implementation and reporting. Project Associate will be responsible for the operations of the project activities and timely inputs of data and records into cloud-based digital engagement platform Quantum.

Duties and Responsibilities

The Project Associate in close cooperation with the project team, under the direct supervision of the Project Manager, will ensure the efficient administration of the project assigned, as well as support the Project Manager in project implementation and reporting. 

The specific duties and responsibilities of the Project Associate during the assignment will include, but not be limited to, the following:

Assist in efficient delivery of the project, focusing on achievement of the following results: 

• Undertake administrative, logistical, travel, procurement, financial and asset management tasks in full compliance with UNDP rules, regulations and policies;
• Provide support to procure goods and services required by the project, in liaison with the relevant staff and units of UNDP Country Office;
• Provide administrative support in arranging project related meetings when needed;
• Participate in the preparation of work plans, operation plans and procurement plans and periodical reviews thereof;
• Provide support in quality control of the project activities, including assessing impact and effectiveness, tracking outputs and results, and ensure timely and efficient delivery;
• Maintain an appropriate filing system and documenting the implementation to enable further operational and financial closure of the project;
• Provide support in regular monitoring and data collection of the project activities in accordance with work plan and procurement plan;
• Provide general secretarial and administrative assistance to the project in close liaison with UNDP teams and other UN agencies.

Ensure administration and implementation of operational strategies, adapt processes and procedures focusing on achievement of the following results: 

• Full compliance with respective UNDP and donor rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; 
• Implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
• Personal initiative to perform daily work timely, efficiently, and in compliance with established rules and plans;
• Keep abreast of UNDP rules and regulations in the area of responsibility and maintain an optimum level of knowledge by continuous learning; 
• Provide regular updates to the Project Manager and flag any deviations from the work plans immediately.

Provide financial support to the project, focusing on achievement of the following results:

• Assist the project team in drafting project progress reports with financial data;
• Assist project management in performing budget cycle: planning, preparation, revisions, and budget execution;
• Provide assistance to partner agencies involved in project activities, performing and monitoring financial aspects to ensure compliance with budgeted costs in line with established policies and procedures;
• Monitor project expenditures, ensuring that no expenditure is incurred before it has been authorized;
• Perform preparatory work for mandatory and general budget revisions, annual physical inventory, auditing; and assist external evaluators in fulfilling their mission;
• Ensure that all project financial activities are carried out on schedule and within budget to achieve the project outputs;
• Ensure timely submission of financial reports to the UNDP Country Office to verify the accuracy of such reports for the national partner or donor;
• Perform all other financial related duties, upon request.

Provide operations support to the project, focusing on achievement of the following results:

• Ensure that UNDP procurement rules are followed during procurement activities that are carried out by the project and maintain responsibility for the inventory of the project assets;
• Organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation, note-to-files and justifications in cooperation with the UNDP Operations Unit;
• Coordination of surveys, DSA, travel agencies, organization of common services and other administrative surveys; 
• Prepare and timely submit travel documents in accordance with UNDP requirements;
• Support with protocol matters, registration of staff, coordination with national partners on space and other administrative matters;
• Compile, organize and file information and documents for reference and use by team members;
• Preparation of documents set for vendor creation;
• Ensure proper control of the supporting documents for payments;
• Prepare and timely submit payment requests with proper support documentation to the UNDP Country Office; 
• Provide financial monitoring over project commitments and expenditures and assist the Programme Manager in assuring proper project delivery;
• Keep regular contact with project experts and consultants to inform them about the project details and changes; 
• Control the usage and proper accounting of non-expendable equipment (record keeping, drawing up regular inventories), inventories and materials;  
• Provide necessary administrative, financial and logistical support to the project events, including among other workshops, seminars, working meetings and visits of national and international delegations (visa support, transportation, hotel accommodation etc.); 
• Keep files of project documents and expert reports and ensure general circulation of documents for knowledge management and sharing; 
• Act on telephone inquiries, fax, post and e-mail transmissions, and co-ordinate appointments;
• Provide translation of documents for/to English/Russian/Romanian as required;
• Draft project correspondence and documents; finalize correspondence of administrative and financial nature; edit reports and other documents for correctness of form and content as required;
• Assist in collection, preparation and submission of support documents for NPSA contracts extensions;
• Perform other assignment related duties and tasks.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement:

Under the direct supervision of the Project Manager and overall guidance of the Programme Specialist, the Project Associate shall contribute to an effective and efficient implementation of the project activities. 

The Project Associate will apply and promote the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations. 

The Project Associate will work in close collaboration with the Project team as well as the team in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex project-related issues and information delivery. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies, and strategies, as well as implementation of the effective internal control systems.

Competencies

Core Competencies:

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively:  LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
• Learn Continuously:  LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
• Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner:  LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion:   LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical Competencies:

Business Management   

• Operations Management             
  • Ability to effectively plan, organize and oversee the organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms

Business Development  

• Knowledge Generation  
  • Ability to research and turn information into useful knowledge relevant for content, or responsive to a stated need

Partnership management            

• Relationship management           
  • Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding

Finance               

• Budget management      
  • Ability to support budgetary aspects of work planning 

Procurement      

• Procurement Management         
  • The ability to acquire goods, services or works from an outside external source 

Administration and Operations  

• Documents and records management              
  • Overall document (hard or electronic) management; registry and retention policy including storing and archiving

2030 Agenda: People     

• Gender 
  • Inclusive governance and women’s participation and representation

Required Skills and Experience

Education:

• Secondary Education is required; or,
• University Degree (Bachelor’s Degree) in Economics, Finance, Accounting, Business Administration, Management, Law, Public Administration, or another related field will be given due consideration, but it is not a requirement

Experience:

• Minimum of 7 years (with Secondary Education) or 4 years (with Bachelor’s Degree) of experience in administrative work, accounting/finance, economics, procurement in development assistance or related work for a donor organization, consulting company, state institution, or NGO experience is required

Required skills:

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems

Desired skils:

• Experience in providing effective logistical support is an asset.
• Experience in project or financial administration is an asset. 
• Proven experience in a similar position in UNDP or other UN Agencies is an asset. 
• Experience in development assistance or related work for a development organization, consulting company, or NGO is an asset.

Languages:

• Fluency in both oral and written English and Romanian is required
• Knowledge of one or more minority languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Russian, Ukrainian and sign language, will be an asset.

The monthly net salary for this position ranges from 31,000 MDL to 38,300 MDL + 8.33% pay in lieu of pension fund. The compensation package also includes international health insurance.

Travel: 

Any travel (on both banks of the Nistru River and abroad) associated with performing the functions of the Project Associate will be payable by the project as per the travel policy of UNDP.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

Scam alert

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