Anunțuri de Angajare

VACANCY ANNOUNCEMENT

PROJECT TITLE: EU4 Moldova: Local Communities Phase 2
POSITION: Procurement & Project Officer
STARTING DATE: Tentatively May/June 2026 (this vacancy is announced in anticipation of signing of the Multi Partner Contribution Agreement)
CONTRACT PERIOD: 12 Months with the possibility of extension (max. 36 months)
TYPE OF EMPLOYMENT: Full-time position
LOCATION: Chisinau, Republic of Moldova

The Austrian Development Agency (ADA) is recruiting Procurement & Project Officer (full time, f/m) for the project EU4 Moldova Local Communities Phase 2.

1. Background and Introduction

The Austrian Development Agency (ADA) has been delegated by the European Union (EU), under the Lead of the German Gesellschaft für Internationale Zusammenarbeit (GIZ) and in partnership with Solidarity Fund Poland (SFPL) to implement a strategic project supporting Moldova’s key transformation processes, including EU accession, regionalization of services, territorial administrative reform, improved local service delivery, and preparedness for EU funds, by providing a framework for multi-level cooperation, capacity building, and practical support.

The EU4 Moldova Local Communities Phase 2 will target legal, institutional, operational, and human capacity gaps to enable local public authorities (LPAs) to effectively implement local governance reforms, while also supporting Moldova’s progress in the EU accession negotiations.

The Overall Objective of the project is to contribute to stronger, more efficient, and citizen-responsive local self-governance in Moldova, supporting the country’s long-term progress toward EU accession.

The Specific Objective is to strengthen the capacities of national institutions and local public authorities to effectively implement territorial amalgamation and enhance preparedness for absorption of EU funding for efficient, demand-oriented service delivery to citizens.

Within the project, ADA will implement a volume of 4,3 Mio. EUR focusing on enhancing the capacities of national institutions and local public authorities to implement territorial amalgamation effectively and improve citizens’ living conditions through citizen-centered public service delivery.

The project will be implemented over a period of 36 months. To support the ADA Office for Technical Cooperation in Chisinau in ensuring the successful implementation of this project, ADA is recruiting an experienced Procurement & Project Officer for a maximum of 36 months starting in May/June 2026. The position will be based in Chisinau.

Further background information and documents regarding Austria’s engagement in Moldova are available on our homepage: https://www.entwicklung.at/en/.

2. Detailed Terms of Reference

Role Summary: Under the direct supervision of the Team Leader (TL) of the project management team, the Procurement & Project Officer will be responsible for accurate and solid procurement and contract management of the entire action. The responsibilities include the implementation of all required actions to operationalize the contract management and the procurement structures and processes and to ensure compliance with the Project Implementation Directive (PID), contractual obligations and ADA rules. This position is based in Chisinau, with frequent trips to Moldovan provinces and occasional travel abroad.

Specific Duties and Responsibilities

Procurement Management
• Ensure complete and correct preparation of procurements.
• Ensure full compliance with ADA’s pillar assessed processes and standards, and effective procurement management, including:
• Contributing to technical specifications and Terms of Reference for procurement of goods, works, and services.
• Preparing tendering documents, requests for proposals, and other documents in line with ADA procurement rules.
• Supporting evaluation and selection processes (researching suppliers, comparing offers, assisting with shortlisting).
• Preparing contracts for services, supplies, and works in conformity with ADA rules.
• Liaising with the Tender Agent and ADA units on procurement processes and tender design.
• Maintain updated records of purchased equipment and regularly update the inventory list.
• Store and maintain procurement and contract records in electronic and physical formats in compliance with PID.
• Provide information and implement contract strategies, including tendering, evaluation, contract management, legal considerations, payment conditions, sourcing, supplier selection, and quality management.
• Conduct EDES checks prior to procurement or grant awards.
• Prepare and monitor procurement plans and propose corrective measures.
• Regularly monitor procurement and compliance risks and develop risk mitigation measures.
• In case of absence of the Finance and Administrative Officer substitutes specific tasks delegated by the TL in handover notes.

Project Management
• Provide administrative and logistical support in organizing seminars, round tables and conferences.
• Support the preparation, recording of all financial transactions in compliance with ADA’s financial system, audits as well as reports the potential risks.
• Maintain office correspondence and perform a variety of secretarial duties.

3. Requirements and Qualifications

• University degree in Accounting, Law, Business Administration/Management/Finance or relevant field.
• At least 5 years of relevant working experience in the field of procurement and accounting / finance, administration and preferably in an international environment.
• Extensive experience and knowledge in the procurement methodologies/requirements of goods, works and service contracts.
• Demonstrated experience in procurement and preparation of financial reports and auditing.
• Good knowledge of Moldovan accounting, tax, and labor legislation requirements.
• Experience with funding received from large institutional donors, with EU.
• Auditing experience would be an asset.
• Experience in procurement of goods and service contracts, preferably under EU rules.

Skills and Competencies
• Strong analytical writing, facilitation, interpersonal, and communication skills.
• Flexibility to adjust working hours to workload requirements.
• Capacity to work under pressure and availability to travel within Moldova and abroad.

Language Skills
• Very good English and Romanian (oral and written) are required; knowledge of Russian is an advantage.

Technical Proficiency
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint, Office 365, Project, Teams, and online document tools).
• Experience with accounting software, including Bakawa.
• Extensive knowledge of tabular software (Microsoft Excel, Google Sheets, Libre Calc, etc.).

4. How to apply

Please submit your application to chisinau.application@ada.gv.at by CoB 28 April 2026 at 24:00 hrs. EET (12:00 p.m. Moldova time), indicating the position name “Procurement & Project Officer” in the subject line.

Applications must include the following documents:
• Letter of motivation in English, including salary expectations and highlighting relevant experience for the assignment.
• Curriculum Vitae in English.
• Names, contact details, and working relationship of three professional references (at least one referee should have been your direct supervisor).
• Copies of academic certificates and testimonials.

This project position is subject to the pending signature of the Contribution Agreement between the EU and ADA. ADA retains the discretion to re advertise the vacancy, cancel the recruitment, or offer an appointment with a modified job description or for a different duration.

Women are strongly encouraged to apply. ADA supports gender equality at all levels and attaches great importance to achieving gender balance in senior positions. In cases of equal qualification and absent other outweighing factors, preference will be given to female candidates. Applications from persons with a migrant background and/or persons with disabilities are also welcome.

All applications will be treated with the strictest confidence. No application fees or bank account details are required by ADA during the recruitment process. Please note that ADA is unable to reimburse costs incurred for in person interviews. Candidates should expect that references from previous employers will be requested. Only shortlisted candidates will be contacted for subsequent stages of the recruitment process.

Note: These Terms of Reference are intended to provide an overview of the position and key responsibilities. They may be subject to revisions and refinements based on project needs, ADA regulations, and EU guidelines.

Please see also pdf version of the vacancy announcement.