Anunțuri de Angajare

Job Announcement

Finance and Operations Manager (Funding Contingent)

Background

The National Democratic Institute (NDI) is a non-profit, non-governmental organization that works to strengthen democratic institutions around the world by engaging civil society and promoting openness and accountability in government. For more information about NDI, please visit: www.ndi.org

General Overview of the Position

NDI is seeking an experienced  Finance and Operations Manager for the anticipated Strengthening Social Cohesion through Civil Society and Mass Media in Moldova (COSMA) project funded by the Swiss Agency for Development and Cooperation (SDC) (funding contingent).

The Finance and Operations Manager will have overall responsibility for managing day-to-day operations of all aspects, monitoring expenses against grant budgets, coordinating with teams in Moldova and Washington, DC, and ensuring compliance with donor financial reporting requirements, along with NDI policies and procedures. The Finance and Operations Manager will also oversee any and all government reporting requirements. The Finance and Operations Manager will be the main point of contact on financial reporting and compliance with relevant teams at NDI headquarters in Washington, DC.

The Finance and Operations Manager would report to the Resident Director and Technical Lead and work closely with the Deputy Technical Lead and other staff. This position will be based in Chisinau, Moldova.

Primary Responsibilities

Administration and Operations

• Liaise with NDI's DC-based administrative departments to ensure all significant administrative issues are addressed and resolved appropriately, and that all follow-up is performed as requested;
• Provide guidance and counsel to international and national staff on administrative, visa and residency regulations and human resource matters, in consultation with DC-based colleagues;
• Ensure compliance with national laws, NDI, and donor administrative and reporting requirements, as well as appropriate implementation of field office policy manuals and handbooks;
• Ensure all NDI staff are informed of and well trained in all application of policies and procedures;
• Manage vendor relationships, and oversee procurement processes including the development and distribution of tenders and review of resulting bids;
• Guide contract and lease development and ensure compliance with NDI policies and donor requirements;
• Oversee registration processes for new grants, liaise with relevant government departments, and ensure compliance regarding registration across programming;
• Implement administrative and human resources systems, in consultation with office management and relevant DC-based staff, to support NDI's programs in Moldova;
• Work with program staff to determine current and projected recruitment needs and assist in hiring, onboarding and training new staff; and
• Provide guidance and counsel to international and national staff on administrative and human resource matters, in consultation with the DC-based Human Resources team.

Finance

• Provide oversight of Moldova-based financial operations for programs;
• Manage all aspects of accounting and budget forecasting for the Moldova office, including the supervision of accounting personnel;
• Communicate regularly with NDI DC-based International Accounting team on questions of expenditures, compliance, and other financial matters;
• Monitor program expenditures and monthly office expenses, including budget to actual expenses, and report on financial results and cost projections to management in Chisinau and Washington, DC;
• Implement and use accounting and financial systems to support quality delivery of work;
• Oversee compliance with internal controls and accounting procedures;
• Serve as main point of contact with external vendors supporting NDI financial operations, including payroll, taxes and other services;
• Introduce and implement additional practices and procedures to strengthen internal control mechanisms;
• Oversee banking, including preparing monthly wire transfers and regular payments;
• Ensure all financial and accounting reports are prepared and submitted in a timely manner; and
• Manage field grant audits and assist DC on grant audits.

Required Skills and Experience

• Bachelor's Degree in finance, accounting, business administration and/or a related field, Master's degree preferred;
• Minimum of ten (10) years in administration, operations, or financial management, preferably for an international NGO working with SDC and other donor funding;
• Strong analytical approaches to problem solving combined with demonstrated ability to proactively identify procedures and policies to improve information sharing, knowledge management, and the overall efficiency and organization of regional programs and activities;
• Knowledge of budgeting, budget oversight, generally accepted accounting principles and the practical application of financial systems;
• The ability to design and implement accounting systems suitable to a challenging and volatile environment;
• Demonstrated experience interpreting and administering policies pertaining to national labor codes;
• Ability to manage multiple tasks simultaneously; follow through on multiple tasks in a fast-paced work environment; set and meet deadlines; and complete tasks with minimal oversight;
• Strong interpersonal skills and demonstrated ability to communicate clearly and effectively in writing and verbally with a diverse group of co-workers, partners, and the general public;
• Previous experience with international grants administration preferred;
• High level of attention to details in all aspects of work responsibilities;
• Strong written and verbal communication skills combined with the ability to work collaboratively;
• Experience with virtual tools, including: spreadsheet software (Microsoft Word and Excel preferred); accounting software, including Quicken; and experience with Google Apps (Gmail, Calendar, Google Drive, G+, etc.) strongly desired; and
• English language fluency required; working knowledge in Romanian or Russian preferred.

Deadline:

Applications will be reviewed on a rolling basis and the position will be filled as soon as a qualified candidate is identified. Only selected candidates will be contacted for the interview. No applications will be considered after March 18, 2026.

Submission:

Interested applicants should submit their CV or resume and cover letter to: Taisia ​​Haritonova (tharitonova@ndi.org).

What We Offer:

We offer an environment committed to promoting diversity, equity, inclusion and belonging as a core part of our culture. We strive to foster empowerment and belonging as these values ​​are central to our mission and to our impact. We believe that diversity in thought helps us solve the complex problems we face around the globe. Additionally, we offer a comprehensive benefits and allowance package based on the country of residency.

NDI has the authority to re-promote the vacancy, terminate the recruitment process, provide an appointment at a lower grade, or offer an appointment with a revised job description or for a different duration.