Council of Europe is hiring a Project Linguistic Assistant

The Project "Further strengthening the prison and probation systems, the provision of health care and the treatment of patients in closed institutions in the Republic of Moldova" s hiring a Project Linguistic Assistant: 

 As a Project linguistic assistant, you will:

• provide logistical and secretarial support in the planning and organisation of activities in accordance with the Project work plan, financial and administrative rules of the CoE, with a concern for quality, efficiency, accuracy and confidentiality and concern for teamwork and co-operation;
• prepare draft letters, memos, contracts, travel and visa arrangements, and any other documents that support the implementation of the project;
• provide ad-hoc translation of documents (English to Romanian, vice versa) which are not outsourced for translation;
• check the outsourced translations and providing feedback on their quality in line with CoE procedures;
• proofread all documents and publications produced within the Project (Romanian and English), including those outsourced for translation;
• provide interpretation from / to Romanian and English during small scale meetings in Moldova or other countries;
• assist and provide inputs for visibility actions, including regularly updating the Project website and disseminating visibility materials;
• assist in the organisation of events in Moldova and other countries, including venue preparation, travel and accommodation/per diem of consultants, trainers, and participants;
• provide logistical assistance to international and local consultants participating in Project activities;
• initiate and organise all mission related actions when carried out by team members and Partner institutions’
• representatives in line with the Work Plan;
• initiate administrative procedures including contractual engagements for all activities under the work plan;
• initiate purchase orders and continuously follow up on payments and reimbursement procedures;
• prepare the submission of financial documents for final payments and reimbursements of costs incurred by experts or Project beneficiaries;
• checks the invoices presented for payment and the conformity of the supporting files;
• follow-up on any other financial information and documentation necessary to be submitted to the Headquarters;
• follow up and report accordingly if all purchase orders have been carried out in line with the necessary information and documents connected to consultants and other members of the team.
• organise and keep project documents and files up to date (financial and activity planning, official reports, national legislation, statistics, expertise and other documents, outgoing and incoming correspondence, contacts’ lists, programme contracts and correspondence’ registries etc);
• promote Council of Europe values internally and externally;
• carry out other tasks as required connected to the efficient project implementation.

What are we looking for

As a minimum you must:

• hold a completed full course of general secondary education and appropriate professional qualifications in the field of administration, foreign languages/ English, finance and international relations;
• have a minimum of 3 years of relevant professional experience in financial and administrative management, translation of documents and interpretation to/from English, preferable within the Project context; accounting and preparation of financial reports;
• have an excellent knowledge of Romanian (mother tongue level) and English, be willing to learn or improve the other Council of Europe’s official language (French);
• be a citizen of the host country or one of the 46 member States of the Council of Europe and fulfil the conditions for appointment to the civil service of that state;
• have discharged any obligation concerning national service (military, civil or comparable);
• not be the parent, child, stepchild or grandchild of a serving staff member of the Council of Europe;
• be under the age of 65 years.

Demonstrate to us that you have the following competencies:

• Professional and technical expertise:
  • knowledge of financial, administrative, procurement management systems, suppliers’ management, and financial regulations.
  • knowledge of translation and interpretation techniques.
  • knowledge of standard office management tools, applications, and software (word processing, spreadsheet, data bases, presentation software, Outlook, Oracle).
• Teamwork and co-operation
• Analysis and problem solving
• Teamwork and co-operation
• Concern for quality
• Results orientation
• Adaptability
• Communication
• Planning and work organisation

These would be an asset:

Professional and technical expertise:

• a degree in a relevant subject, such as administration, finance, accounting, international, public relations, linguistic.
• specific knowledge of English language at a professional proficiency level.
• knowledge of Russian language.

Negotiation

Service orientation

Organisational and contextual awareness.

What we offer

 If successful, you may be offered employment based on temporary contracts at grade B3. Employment is limited to 31 December 2025 and may be extended. You will receive a basic monthly gross salary of €1749,21 which is exempt from national income tax. This salary may be supplemented by other allowances depending on your personal situation. You will be affiliated to a pension scheme and social and medical insurance. You will also benefit from 32 working days leave per year and other advantages (including flexible working hours, training and development, possibility of teleworking, etc.).

This recruitment procedure is carried out in accordance with Rule No. 1234 laying down the conditions of recruitment and employment of locally recruited staff members working in Council of Europe Duty Stations located outside of France.

If your profile matches our needs and you are not recruited straight away, you may be placed on a list of eligible candidates.

Application and Selection Procedure

Deadline for applications is 05 December 2024 (midnight Central European Time). You can apply in English or French using the Council of Europe online application system on: www.coe.int/jobs. Please fill out the form providing all requested details and explain how your competencies make you the best candidate for this role. It usually takes a few hours to fill it in, so please take this information into consideration while applying.