IREX Moldova/Comunitatea Mea program vacancy - Procurement and Grants Coordinator

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

Comunitatea Mea (CM) is a program funded by the United States Agency for International Development (USAID) and administered by IREX. The program’s purpose over the course of the eight years is to improve the capacity of local authorities, including their ability to work inclusively with citizens and civil society, to increase revenues, improve financial management practices, build stronger checks and balances between the central and local governments, and facilitating public-private partnerships and inter-municipal cooperation.

The Procurement and Grants Coordinator will support transparent and effective procurement processes and reporting according to USAID, IREX, and local requirements. The Procurement and Grants Coordinator will support the Senior Contracts, Grants and Procurement Manager in implementing of the sub-award and procurement process, drafting required documentation and keeping complete and accurate filing.

Your Background & Skills

• Bachelor's degree in business management, administration, human resource management or related field.
• Minimum of 2 years’ relevant work experience preferred.
• Very good command of English Language is required.
• Demonstrated proficiency with Microsoft Office (Outlook, Word, PowerPoint, and Excel).
• Excellent attention to detail and strong organizational skills including time management, ability to prioritize multiple tasks in a fast-paced working environment, and ability to remain flexible while adhering to strict deadlines.
• Excellent interpersonal, customer service, and communications skills, both oral and written required.
• Ability to follow oral and written instructions.
• Good writing and oral skills in both English and Romanian Languages.
• Positive attitude, openness to learning new skills and willingness to support and assist colleagues.
• Must demonstrate valid proof of unrestricted work authorization in Moldova.

Your Daily Tasks

• Support the process of the sub-grantee selection and monitoring.
• Provide support in the sub-grants process (including due diligence, preparation of the in-kind agreements, modifications, closeout, maintaining of various trackers, ensuring that the documents are saved on file, conducting orientation meetings with beneficiaries etc.).
• Provide support in the contracts process (conduct orientation meetings, filing for workers insurance, modifications, closeout, maintaining of various trackers, preparing necessary templates to be shared with the contractors, ensuring that the documents are saved on file etc).
• Provide support in the procurement process (work with the appropriate teams to develop request for quotations (RfQs), request for proposals (RfPs), and Bidding Documents, Bid Bulletins, coordinate and document evaluation processes, conduct due diligence, the final draft of contractual documents, and closeout agreements).
• Provide support in the procurement process for social services projects. If requested, review and provide feedback on technical specifications of the goods/equipment/supplies to be procured for social service center in CM’s partner communities; preparing necessary documents, and contracts according to IREX’s procurement policy, and internal policies and procedures as well as following USAID Rules and Regulations.
• Conduct market research in order to design and implement procurement as assigned by the supervisor.
• Upload all required procurement documents and other relevant data into organization’s internal systems.
• Track and maintain updated program records of sub-award, procurement process.
• Serve as the first line communicator for program beneficiaries, and contractors, as assigned by the Senior Contracts, Grants and Procurement Manager.
• Maintain correspondence and constant contact/communication with program team, partners and stakeholders to follow up on the execution of contractual terms and conditions.
• Effectively collaborate with program team and stakeholders, ensuring alignment with organizational goals and objectives.
• Work closely with the program team to understand their procurement needs and proactively address their requirements.
• Other duties as assigned.

We conduct background checks on all successful candidates.

This position is eligible for Telework. The eligible employee is regular, full-time Moldova-based staff who works from a worksite outside the Moldova office for one or more days a week.

This position is not eligible for Immigration Sponsorship.

To apply:

Submit your application to:   https://recruiting.ultipro.com/INT1065INRE/JobBoard/86f30819-0126-446a-84bb-cf37a5e878c1/OpportunityDetail?opportunityId=99049655-d422-4e14-a101-8c9c3647ffa1

Application deadline: August 12, 2024, 6:00 PM (Republic of Moldova time)

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.